Administrative Assistant / Education Coordinator

Planet Pharma; Woburn (MA); On-site; Full time

Job summary

A leading company in pharmaceutical manufacturing is seeking an Administrative Assistant/Education Coordinator. This mid-senior level position requires strong administrative and coordination skills, preferably within healthcare settings. Responsibilities include supporting speaker programs, managing invoices, and facilitating communications for the marketing department. Standard benefits include medical and vision insurance, as well as a 401(k) plan.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• Experience in administration/coordination roles from a hospital or healthcare setting required.
• Ideal candidate should have events planning/management/coordination experience.

Responsibilities

• Admin support for planning and hosting speaker programs.
• Providing administrative support for training and education programs.
• Managing the event calendar and promotional materials.

Skills

Administration experience

Coordination experience

Event planning experience

Job description

Administrative Assistant / Education Coordinator

Administrative Assistant / Education Coordinator

This range is provided by Planet Pharma. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$28.00/hr - $32.00/hr

$28 - $32 per hr

Woburn, MA - 3 days onsite initially (T-Th)

6 month contract to hire

REQUIRED:

• Experience in administration/coordination roles from a hospital, patient/provider, healthcare setting
• Any events planning/management/coordination experience is ideal

In this role, we want you to take your skills and experience and help us with the following:

• Admin support of planning and hosting speaker programs - center of education in new hospitals
• Providing administrative support related to the execution of training and education programs - including but not limited to invoice and expense management, product/inventory shipment, event scheduling/coordination, travel and contracting logistics
• Expense and training needs - a lot of doctors require travel assistance, collecting info that the travel agency needs to make bookings and then closing out payment after
• Invoice submissions to AP team
• Physicians often need help submitting their expenses - this person would be the POC for this, must be able to provide white glove service
• Assist with field communications and requests as needed supporting the marketing department
• Manage the event calendar and related promotional /graphics needs for invitations and marketing collateral
• Facilitate Medical/Legal/Regulatory approvals within the Veeva Ad/Prom tool for marketing, promotional and training material
• Assist with event metrics tracking and the maintenance of marketing reports on a monthly cadence

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Pharmaceutical Manufacturing and Biotechnology Research

Referrals increase your chances of interviewing at Planet Pharma by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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