Administrative Assistant: Ed Services and Innovation Technology

ROE; Libertyville (IL); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading educational services organization is seeking an Administrative Assistant to support the Assistant Superintendents. This role involves managing student data, supporting departmental activities, and handling various administrative tasks. Ideal candidates will have strong organizational and communication skills, experience in educational settings, and proficiency in office software.

Benefits

Paid personal and sick days

Paid single health insurance

Locally competitive benefits

Qualifications

• Strong skills in organization, communication, and attention to detail.
• Knowledge of special education preferred.
• Proficient in office software and technology.

Responsibilities

• Support Assistant Superintendents with administrative tasks.
• Manage student data and maintain records.
• Coordinate Medicaid reimbursement documentation.

Skills

Organizational skills

Oral communication

Written communication

Attention to detail

Interpersonal skills

Keyboarding proficiency

Data management

Spreadsheet development

Confidential information handling

Tools

Google Docs

Google Calendar

Microsoft Word

Microsoft Excel

Frontline

Job description

Position Type:
Secretarial/Clerical/ Secretary/General

Date Posted:
6/16/2025

Location:
Special Education District of Lake County (SEDOL)

Date Available:
07/01/2025

Closing Date:
until filled

District:
Special Education District of Lake County

Position/Title: Administrative Assistant: Educational Services and Innovation/Technology

Qualifications:
A. Strong skills in the areas of organization, oral, grammatical and written communications, and attention to detail.
B. Preferred knowledge of Special Education in schools.
C. Ability to complete responsibilities in a timely manner with minimal supervision.
D. Articulate communicator with strong interpersonal skills in working with colleagues and parents.
E. Must be proficient in keyboarding and in the use of a personal computer, data management, spreadsheet development and management, photocopier, fax, telephone system and other general office equipment.
F. Proficient in Google Docs, Google Calendar, Microsoft Word, Excel and Frontline.
G. Handles confidential information discreetly and professionally.

Direct Supervisor:Assistant Superintendent of Educational Services and Assistant Superintendent of Innovation and Technology

Overview: The Administrative Assistant for the Educational Services and Innovation/Technology Department is mainly involved with supporting the Assistant Superintendent of Educational Services and the Assistant Superintendent of Innovation and Technology, Nursing, Safety and Security, and Medicaid departments. This involves processing, monitoring, tracking and generating reports reflecting the implementation of procedures needed to support those departments.

Performance Responsibilities:
1.Support the Assistant Superintendent(s) with the planning, initiation and completion of administrative activities related to the efficient operation of district wide educational, innovative, and technological services.
2. Student Data Management;
a. Process all educational action requests from member districts;
b. Enter all requests and complete monthly reports; .
c. Process releases for student information
3. Maintain student files and related information;
a. Maintain file for Emergency forms;
b. Notify appropriate personnel and parents of required documents for destruction of records; .
i. Prepare record destruction letters for parents;
c. Provide customer service to agencies, parents, district personnel and SEDOL staff;
4. Coordinate and maintain records for department grants, donated funds, workshops, and resource fairs;
5. Coordinate the School-Based Medicaid Reimbursement Program;
a. Review provider service logs and documentation to ensure accuracy and compliance;
b. Maintain and update Medicaid provider records, credentials, and service logs;
c. Train staff on Medicaid documentation requirements and data entry processes;
d. Monitor reimbursement trends and address claim denials or issues with appropriate follow-up;
e. Prepare reports on Medicaid revenue and participation for district leadership
6. Entering orders into SEDOL's purchasing system for review and approval by the the appropriate department head;
7. Running reports as requested to assist the with managing the respective department budgets;
8. Managing SEDOL's Assistive Technology (AT) Loan Library and working with the AT Facilitators to order replacement equipment;
9. Collecting mileage reimbursement form AT Facilitators for review by the Assistant Superintendent of Innovation and Technology;
10. Assisting with scheduling and preparing for various meetings that are facilitated by the department heads;
11. Red Rover timesheet approvals;
12. Maintain regular daily attendance
13. Other duties as assigned by the Director of Special Services.

Salary: salary range $21.15 - $27.07 per hour, dependent on years of expierence
Benefits: paid personal and sick days, paid single health insurance and other locally competitive benefits