Administrative Assistant — Dynamic Office & Operations Support

Corning Children's Center; City of Corning (NY); On-site; USD 32,000 - 45,000; Full time

Job summary

Corning Children’s Center is seeking Administrative Assistants to support front-desk and clerical operations. The role covers client interaction, data entry, file management, and coordination with finance/HR teams.

This position emphasizes confidentiality, accuracy, and professional communication across staff and families. Two open positions provide both part-time and full-time options, with dotted-line responsibilities across departments.

Qualifications

• Associate’s degree in Secretarial Science, Business Administration or equivalent work experience preferred.
• Excellent MS Office Suite, Outlook, and Excel skills; ability to learn new software quickly.
• Ability to multi-task, attention to detail, and excellent computer skills.

Responsibilities

• Acts as primary point of contact with clients, prospective clients and the public, establishing and maintaining friendly, cooperative relations with staff and families.
• Organizes and performs routine clerical functions including copying, filing, data entry, answering the phone, inventory management, and maintaining client attendance.
• Manages order processing and accounts payable
• Maintains high standards of professional confidentiality
• Assists with scheduling classroom substitutes, as needed
• Secondary line of support to Operations and/or Development departments
• Other special projects and responsibilities as assigned (i.e. committee work, fundraisers/events, etc.)
• Dotted line duties as assigned

Skills

Communication

Confidentiality

Problem-solving

Professional demeanor

Detail oriented

Multi-tasking

Organization

Initiative

Team player

Education

Associate’s degree in Secretarial Science or Business Administration

Tools

MS Office Suite

Outlook

Excel

Job description

Description

Position: Administrative Assistant

Reports to: Director will be assigned per dotted line responsibilities

Employment Status: Part-time, Full-Time, Temporary; non-exempt

Work Hours/Schedule: Center open Monday-Friday 7:00 am - 6:00 pm

Shifts depends on Center needs

Ranges from 30- 37.50 hours per week

Scope Of Position

To implement the Corning Children’s Center vision, values and goals while executing administrative tasks and interacting with the program’s families, staff and public

Required Education & Experience

Associate’s degree in Secretarial Science, Business Administration or equivalent work experience (preferred)

Day To Day Responsibilities

Functional responsibilities include:

• Acts as primary point of contact with clients, prospective clients and the public, establishing and maintaining friendly, welcoming, cooperative relations with staff and families
• Organizes and performs routine clerical functions including copying, filing, data entry, answering the phone, inventory management, and maintaining client attendance
• Manages order processing and accounts payable
• Maintains high standards of professional confidentiality
• Assists with scheduling classroom substitutes, as needed
• Secondary line of support to Operations and/or Development departments
• Other special projects and responsibilities as assigned (i.e. committee work, fundraisers/events, etc.)
• Dotted line duties as assigned
  
  

Skills And Experiences

• Ability to handle sensitive and confidential information with discretion and sound judgment
• Ability to interface and communicate (verbally and in writing) effectively with all levels of personnel internal and external to the Center and with various cultures
• Strong problem-solving skills
• Professional behaviors and positive demeanor
• Detail oriented, manage multiple priorities
• Excellent MS Office Suite, Outlook, and Excel skills; experience with graphic design helpful
• Enthusiastic, positive, and self-motivated, but also comfortable to work as part of the team
• Shows initiative (self-starter) and works independently on assignments and issues that arise
  
  

Physical Requirements

• Sedentary strength demands include exerting up to 10 pounds occasionally or negligible weights frequently; sitting most of the time
• Continuously requires vision, hearing, and speaking
• Frequently requires standing, fine dexterity, sitting, and handling
• Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching
  
  

Requirements

We currently have two open Administrative Assistant positions.

Administrative Assistance dotted to finance - Assist with the finance department, basic accounting experience preferred. Ability to multi-task, attention to detail, and excellent computer skills.

Administrative Assistance dotted to Human Resource/ Director - Assist with general HR duties, preferred experience as HR assistant. Ability to multi-task, attention to detail, and excellent computer skills.