Administrative Assistant – DOT

EMCOR Group; Barberton (OH); On-site; USD 25,000 - 39,000; Full time

Job summary

S.A. Comunale is seeking an Administrative Assistant – DOT to support the Fabrication Shop and the DOT Division in Barberton, OH. The role emphasizes fast-paced administration, organization, reporting, and data management to keep operations efficient.

The successful candidate will have a high school diploma or GED, 3+ years of administrative experience, and strong Microsoft Office skills. A background in construction or fleet industries is a plus and will be valued in this role.

Qualifications

• Requires high school diploma or GED and 3+ years administrative experience.
• Strong organization and data-management skills are essential.
• Experience in construction or fleet industries is a plus.

Responsibilities

• Provide administrative support for the Fabrication Shop and the DOT Division.
• Create, update and maintain required files and documentation.
• Coordinate scheduling for DOT Med Cards, exams and testing; track driver payroll and expense receipts.
• Enter and maintain job entries in production databases (FMS, CRM, ERP, Pick, TCMS).
• Attend meetings, record notes, and update action items.

Skills

Administrative experience

Data management

Communication skills

Education

High school diploma or GED

Tools

Microsoft Office (Word, PowerPoint, Excel)

Job description

About Us

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

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Job Summary

Job Title: Administrative Assistant – DOT

S.A. Comunale is seeking an Administrative Assistant – DOT.The primary function of this role is to provide administrative support to the Fabrication Shop and the DOT Division.

This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on administration, organization, reporting, and data management.

Essential Duties & Responsibilities

Primary duties and responsibilities include the following. Other duties may be assigned.

• Provide complete administrative support services for the Fabrication Shop and the DOT Division.
• Create, update and maintain DQ files.
• Coordinate the scheduling of appointments of employee DOT Meds Cards, exams and other testing.
• Match driver expense reports to credit card receipts.
• Enter and track fab shop and driver payroll.
• Print and assemble driver’s delivery packets.
• Assist in entering and maintaining job entries in production database(s) (FMS, CRM, ERP, Pick, TCMS).
• Maintain contact list and addresses for shop employees and drivers.
• Attend meetings, record meeting notes and update date action items.

Qualifications

• High school diploma or GED is required.
• 3+ years of previous administrative experience is required.
• Previous experience in the construction or fleet industry is a plus.
• Proven knowledge of Microsoft Office Applications (i.e. Word, PowerPoint, Excel) is required.

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Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

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