Administrative Assistant- Dental Assistant Training Program

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 40,000 - 55,000; Full time

Job summary

The University of Pittsburgh offers a full-time Administrative Assistant II role in the Dental Assisting Training Program. The position involves managing admissions, supervising student workers, and ensuring adherence to university policies. Ideal candidates are organized, self-motivated professionals with strong communication skills and relevant experience in administrative support.

Benefits

11 Paid Holidays

Paid Vacation

Paid Parental Leave

Medical and Life Insurance

Robust retirement savings plan

Qualifications

• Bachelor's degree preferred, but Associate's with 5 years experience considered.
• Experience in a university or dental setting preferred.
• Familiarity with grant processes is a plus.

Responsibilities

• Provide administrative support to the Dental Assisting Training Program.
• Supervise student workers and manage their schedules.
• Communicate with trainees and oversee admissions.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Education

Associate's Degree

Tools

Microsoft OneDrive

Job description

On March 10, the University of Pittsburgh announced the implementation of a strategichiring freeze. Currently, the University is only accepting applications for positions that are essential oroperationally critical. Those positions are listed on our website.

The Administrative Assistant will provide primary professional administrative support to the Dental Assisting Training Program and the program’s management. This position will ensure that all university policies, procedures, and guidelines are followed and are communicated within the program. Areas of responsibility include but are not limited to admissions, trainee support and progress tracking, creating and distributing program marketing, purchasing and budgeting, generation of data and narratives as required for funding, and serving as a primary point of contact related to trainees and their clinical sites. Incumbent will also serve as the direct supervisor to student worker dental assistants which includes the hiring, onboarding, and creating weekly schedules based on school need. The School of Dental Medicine seeks candidates with the following qualifications: highly self-motivated, well-organized, and the ability to maintain and prioritize concurrent projects in a professional manner. Incumbent must be able to communicate effectively with individuals at all levels including management both within and outside of the University including clinical site managers, community contacts, instructors, directors, deans, and department heads.

Occasional local travel may be required to recruitment events.

A bachelor’s degree is preferred, but consideration will be given to individuals possessing an Associate degree with at least five years of experience or in lieu of a degree, progressive administrative experience in a university and/or dental-related setting. Experience with grants in any capacity is also preferred.

Benefits include: *11 Paid Holidays, Paid Vacation, Sick and Personal Days * Additional Paid Time Off (Winter Recess) during the period between Christmas and the New Year * Paid Parental Leave * Education benefits for eligible employees, their dependents and spouse/domestic partner * Above-average Employer Contribution towards Medical, Prescription Drug, Vision, Life, STD, and LTD Insurance plans * A robust retirement savings plan option. Including 100% match on employee contributions of 3-8% (150% after vesting) and enhanced match for those nearing retirement.

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

Essential functions include the ability to sit at a desk for prolonged periods, proficient use of telephone, Microsoft one-drive programs, calculator, and the ability to professionally communicate via phone, email, and virtual platforms. Must be able to attend meetings in-person or virtually. High level or writing and reading skills are required. Ability to attend local area recruitment events is required with the transport of program event supplies. Must be willing to function as a direct supervisor to a group of student workers.

Physical Effort

Must be able to sit or stand for prolonged periods of time. Must be able to move about the school to perform duties. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category Full-time regular

Job Classification Staff.Administrative Assistant II

Job Family Administrative Support

Job Sub-Family Clerical

Campus Pittsburgh

Minimum Education Level Required Associate's Degree

Minimum Years of Experience Required 3

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday-Friday, 8:00am-4:30pm

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range TBD Based Upon Qualifications

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets