Administrative Assistant - Cytology

Labcorp; San Diego (CA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical benefits

401(k)

Paid Time Off

Job summary

Labcorp is seeking an Administrative Assistant to join our team in San Diego, CA. This casual/per diem role supports daily operations, front-desk activities, and facilities coordination, with a focus on efficiency and confidentiality.

The incumbent will manage meetings, travel arrangements, and document preparation, while providing excellent internal and external service. Strong MS Office skills and organizational abilities are essential in this fast-paced environment.

Qualifications

• High School Diploma or GED required.
• Experience in front-desk operations preferred.
• Proficient in Microsoft Office and calendar management tools.

Responsibilities

• Perform general office tasks including filing, typing, copying, scanning, uploading digital files, and data entry.
• Organize, archive, and retrieve records using structured filing systems; maintain confidential files and generate reports.
• Manage front desk operations including switchboard, greeting visitors, coordinating hospitality requests, and liaising with hosts and security.
• Schedule meetings, events, and video conferences on-site and virtually; maintain room standards and logistics.
• Assist with facilities tasks including work orders, service records, and coordination with contractors.
• Provide administrative support to senior staff including emails, memos, spreadsheets, and travel arrangements.
• Serve as a point of contact for inquiries and ensure timely responses.
• Identify enhancements to administrative processes to improve efficiency.

Skills

Front-desk operations

Communication skills

Organizational skills

Data entry

Education

High School Diploma or GED equivalent

Associate’s degree or higher

Tools

Microsoft Office Suite

Job description

Labcorp is a global leader in laboratory services, providing the insights and answers that help healthcare providers, patients, researchers, pharmaceutical companies and health systems make confident decisions and improve outcomes. Through our unparalleled science, data, technology and laboratory network, we advance diagnostics, accelerate innovation and help address some of the world’s most important health challenges. As we shape the future of healthcare, we are leveraging advanced technologies, intelligent digital solutions and data-driven innovation across our operations to enhance how work gets done and deliver greater value to customers and patients. With our global scale and deep expertise, you’ll have the opportunity to do meaningful work, grow your career and make a real impact on people’s health around the world. Together, we’re improving health and improving lives.

Location

Labcorp is seeking an Administrative Assistant to join our team in San Diego, CA.

Work Schedule

1st Shift - This is a Casual/Per Diem position; hours will be "as needed" and the start and end times will vary.

Job Responsibilities

• Perform general office tasks including filing, typing, copying, scanning, uploading digital files, and data entry to support daily operations and ensure efficient workflow.
• Organize, archive, and retrieve paper and electronic records using alphabetical and numerical systems; maintain confidential files and generate reports as needed.
• Manage front desk operations including switchboard call handling, greeting and assisting visitors, coordinating hospitality requests, and liaising with hosts, security, and stakeholders.
• Schedule and organize meetings, special events, and professional development sessions both on-site and virtually; maintain meeting room standards and logistics.
• Assist with facilities coordination including submitting work orders, purchase orders, contractor bookings, service record tracking, and CAFM fault reporting; support inter-site car hire management where applicable.
• Provide administrative assistance to senior staff including email correspondence, document preparation (e.g., memos, spreadsheets, forms), and travel arrangements.
• Serve as a point of contact for internal and external inquiries, providing accurate information and timely responses.
• Identify and recommend enhancements to administrative processes to improve efficiency and service delivery.

Minimum Qualifications

• High School Diploma or GED equivalent

Preferred Qualification

• Current or prior LabCorp experience
• Associate’s degree or higher

Additional Job Standards

• Proficient in managing office equipment, supplies, and inventories, including preventive maintenance and vendor coordination.
• Skilled in organizing, archiving, and retrieving digital and physical records using structured filing systems.
• Experienced in front-desk operations, including switchboard call handling, visitor reception, and hospitality coordination.
• Capable of planning and scheduling meetings, events, and video conferences, ensuring all logistics and materials are prepared.
• Able to support facilities management tasks such as submitting work orders, managing service records, and coordinating with contractors.
• Competent in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), calendar management tools, and office productivity software.
• Strong verbal and written communication skills; able to interact professionally with staff, clients, and stakeholders at all levels.
• Highly organized with the ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment.
• Meticulous in reviewing documents, maintaining records, and ensuring accuracy in all administrative tasks.
• Resourceful and proactive in identifying issues and implementing effective solutions to support office efficiency.
• Works well in team settings, supporting colleagues and contributing to a positive and productive work environment.
• Maintains a high level of confidentiality and professionalism when handling sensitive information.
• Flexible and open to change, with the ability to quickly adjust to new processes, technologies, or priorities.
• Pay Range: $17.75 - $22.76 per hour

Benefits

Employees regularly scheduled to work 20 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(k), Paid Time Off (PTO) or Flexible Time Off (FTO), Tuition Reimbursement and Employee Stock Purchase Plan. Employees regularly scheduled to work less than 20 hours, Casual, Intern, and Temporary employees are only eligible to participate in the 401(k) Plan. Employees who are regularly scheduled to work a 7 on/7 off schedule are eligible to receive all the foregoing benefits except PTO or FTO. For more detailed information, please click here.

Labcorp Is Proud To Be An Equal Opportunity Employer

Labcorp strives for inclusion and belonging in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications and merit of the individual. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. Additionally, all qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law.

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