Administrative Assistant/CSBG Service Coordinator

South Central Iowa Community Action Program, Inc.; Iowa; On-site; USD 42,000 - 54,000; Full time

Job summary

South Central Iowa Community Action Program, Inc. is seeking an Administrative Assistant to support the Executive Director in Central office Chariton. Typical hours are Mon-Fri, 8:00 a.m.

to 4:30 p.m. The role involves grant writing, budgeting, and coordinating anti-poverty programs while ensuring CSBG standards are met. The position requires strong communication, budgeting, and organizational skills, with experience in office operations and community outreach.

Qualifications

• High school diploma or equivalent.
• Strong written and oral communication with community organizations, funding sources and staff.
• Experience with budgeting and grant writing.
• Proficient computer and math skills.
• Ability to organize workload and set priorities.
• Advocate for low-income clients withRespectful approach.

Responsibilities

• Assist Executive Director with administrative duties.
• Assist with defining objectives for the agency and anti-poverty programs.
• Administer the garden program.
• Assist with CSBG grant writing and budget preparation, reports, and meetings.
• Ensure CSBG Standards are followed.
• Assist with Client Needs Assessment and Stakeholder Assessment.
• Attend ROMA training/meetings and support ROMA cycle.
• Attend workshops as needed.
• Represent the agency on committees and boards.
• Receive and screen incoming calls and route to staff.
• Greet visitors warmly at the office.
• Sign for packages and deliver to programs.
• Pickup mail, open, sort, and distribute.
• Record cash and maintain a spreadsheet.
• Maintain agency scrapbook with newspaper articles.
• Order office supplies.
• Prepare for Governing Board meetings.
• All other duties as directed by the Executive Director.

Skills

Written & oral communication

Grant writing

Budgeting

Proficient computer skills

Math skills

Office equipment operation

Organizational skills

Advocacy for low-income

Customer service

Education

High school diploma or equivalency

Job description

RESPONSIBLE TO: Executive Director

SUPERVISED SUBORDINATE POSITIONS: None

NORMAL WORK SCHEDULE: M-F, 8:00 a.m. to 4:30 p.m.

PHYSICAL LOCATION WHERE DUTIES WILL BE CARRIED OUT: Central office in Chariton

PRIMARY DUTIES & RESPONSIBILITIES BY ORDER OF IMPORTANCE:

• Assist Executive Director with administrative duties as needed
• Assist Executive Director as needed with defining objectives for the agency along with planning and implementation of anti-poverty programs
• Responsible for administration of garden program
• Assist Executive Director with CSBG grant writing/budget preparation, application process, submitting reports, and self-assessment. This includes organizing required meetings with the P&E Committee and Program Supervisors
• Ensure agency is following CSBG Standards
• Assist with Client Needs Assessment and Stakeholder Assessment
• Attend ROMA training/meetings and ensure agency is using full ROMA cycle
• Attend workshops/training courses as needed
• Represent the agency on committees and boards as needed
• Receive and screen all incoming phone calls and connect them to appropriate personnel
• Give a warm greeting to all people entering the office premises
• Sign for packages and deliver to appropriate program
• Pick up mail at post office, open, sort, and distribute
• Record cash and keep a list on spreadsheet
• Maintain agency scrapbook with newspaper articles
• Order office supplies
• Assist Executive Director with preparations for Governing Board meetings
• All other duties as apparent or assigned by the Executive Director.

MINIMUM QUALIFICATIONS:

• EDUCATION – Minimum of high school diploma or high school equivalency.
• SPECIALIZED KNOWLEDGE REQUIRED- Must be proficient in both written and oral communication skills with community organizations, funding sources, staff, budgeting, and grant writing.
• EXPERIENCE REQUIRED – Experience with office equipment such as computer, copier, fax, scanner, telephone, calculator, and postage machine.
• SKILLS & ABILITIES REQUIRED – Must have proficient computer and math skills. Must have pleasant personality with desire to further the cause of the CAA programs. Must have ability to organize workload and set priorities. Must be an advocate for the low-income and treat clients with respect.
• WORKING CONDITIONS – Must be able to work under stress and meet deadlines.
• TRAVEL REQUIREMENTS – Must be able to travel and for prolonged periods of time as needed. Must have vehicle, valid driver’s license, current vehicle liability insurance and be able to travel as needed. (Proof of license and insurance will be required upon hire.)
• PHYSICAL REQUIREMENTS – Must assume whatever hours necessary to accomplish duties and responsibilities. Must be able to sit at desk for long periods of time.
• LANGUAGE REQUIREMENTS – Ability to understand all written and verbal communications. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the community. Ability to communicate with other programs and agencies as necessary.