Administrative Assistant, Crisis & Urgent Care Services

Monarch; United States; On-site; USD 19,000 - 28,000; Part time

Benefits offered by this job

Competitive benefits

Flexible rewards package

Job summary

Monarch Healthcare seeks an Administrative Assistant for Crisis & Urgent Care Services to support the Behavioral Health Division. Responsibilities include maintaining records, preparing reports, assisting with front desk and medical records, and ensuring compliance with policies and procedures.

Notary certification is required within the first year of hire. Weekend shifts are part of the role, with potential for travel as needed.

Qualifications

• High School Diploma (Required).
• Clerical experience preferred.
• Notary certification within the first year of hire.

Responsibilities

• Maintain orderly files including procedures, correspondence, program participants, finances, mailing lists, forms, and directory.
• Complete reports, assessments, and paperwork as required.
• Ensure records meet standards, regulations, policies and procedures.
• Prepare and/or type programmatic materials, reports, meeting minutes, mailings, and correspondence.
• Demonstrate knowledge of governing statutes, regulations and policies.
• Perform routine clerical duties (filing, copying, faxing, mailing, scanning).
• Assist front desk/medical records: greet visitors, check in/out, schedule appointments, pull charts, audit records.
• Maintain professional communications with all stakeholders.
• Provide information liaison to staff and people served.

Education

High School Diploma (Required)

Tools

Clerical software

Job description

Job Description Summary:

The primary responsibilities of the Administrative Assistant, Crisis & Urgent Care Services are to provide support and assistance to the Behavioral Health Division of Monarch. That involves performing technical and office tasks in support of the Director and other staff and working with the public to ensure response that meets service guidelines.

What You’ll Do:

• Maintain and keep orderly and up-to-date files such as procedures, correspondence, program participants, finances, mailing lists, forms, agency directory, etc.
• Complete reports, assessments, and paperwork as required or requested.
• Ensure all records meet standards, regulations, policies and procedures.
• Coordinate preparation, and/or typing, of programmatic material, reports, meeting minutes, mailings, and correspondence, etc. as required or requested.
• Demonstrate knowledge of statutes, regulations and policies of governing areas in which job responsibilities are performed.
• Perform a variety of routine clerical duties including but not limited to filing, copying, faxing, sorting mail, scanning and posting, etc.
• Assist in front desk/medical records responsibilities: greet visitors, check people in and out, schedule appointments, pull charts, perform medical record filing, audit medical records.
• Ensure professional and courteous communications via telephone, fax, face-to-face, correspondence and any other method of communication used with all people served, internal and external stakeholders.
• Serve as support and act as informational liaison to employees, related professionals, visitors, and people served reporting the key issues to appropriate management staff.
• Maintain trainings as required and requested.
• Demonstrate knowledge of emergency procedures and assist in crisis situations.
• Demonstrate knowledge of and comply with all agency policies and procedures.
• Verify and update the information for people we serve.
• Complete all other relevant responsibilities as assigned by the supervisor.
• Driving and travel may be required.
• Notary certification is required within the first year of hire.
• Request new people we serve complete information forms, and enter information into electronic health record and other systems with accuracy.

Benefits:

• We offer a competitive and flexible total rewards package designed to support the diverse needs of our team members.
• In addition to base compensation, eligible employees have access to a range of customizable benefits and perks, which may include comprehensive health coverage, retirement plans, professional development support, and more.
• Specific offerings are tailored to the role, employment type, and location.
• We look forward to discussing the details of your personalized compensation and benefits package—and what matters most to you—during the interview process.

Make a Difference in Someone’s Life! At Monarch Healthcare, we work together to provide life-changing care in communities across North Carolina and Rhode Island. As a team, we provide hope, promote wellness, and empower individuals and families impacted by mental illness, substance use disorders, intellectual and developmental disabilities, and traumatic brain injury.

You Belong at Monarch Healthcare. You deserve a positive and encouraging work environment - a place where you can do your best work and grow as a professional. That is just what you’ll find at Monarch Healthcare. Here, we care for people, including our team members. We offer a comprehensive, competitive benefits package that supports full-time and part-time team members and their families. More than just a job, this opportunity with Monarch Healthcare will give you room to spread your wings and grow because we believe in promoting from within and developing future leaders.

Monarch Healthcare is an Equal Opportunity Employer

Monarch Healthcare offers opportunities as diverse as the people we support and the communities we serve.

Monarch Healthcare is an equal opportunity employer and we are firmly committed to supporting and celebrating all forms of diversity.

Monarch Healthcare does not accept paper applications.

Any person with a disability who needs any reasonable accommodation under the Americans with Disabilities Act to apply for a position or otherwise to participate in Monarch Healthcare job search or selection process, should contact [e-mail] or call [phone].

This job description in no way implies that these are the only duties and responsibilities to be performed. You will be required to follow any other instructions and to perform any other duties and responsibilities upon the request of a supervisor.

This job description is subject to revision at the discretion of Monarch Healthcare.

Department: BH - Non-Service

Since 1958, Monarch Healthcare has focused on helping others and improving lives. Our caring, supportive team of professionals provides services that help people thrive. If you’re looking for a career with purpose, we have a place for you at Monarch Healthcare. We see the possibilities that exist for people living with mental illness, substance use disorders, intellectual and developmental disabilities and traumatic brain injuries and we help others see them as well. At Monarch Healthcare, you’ll see the impact of your work every day when a man with a disability achieves his dream of finding a job, when a woman struggling with addiction walks into treatment for the first time or when a child facing a mental health crisis finds comfort and support. You can make a difference. Join us today!

Monarch Healthcare is nationally accredited by The Joint Commission and committed to providing the highest quality care. To learn more about our services and the many ways we provide support, please call [phone] or visit www.MonarchNC.org.

Scheduled Weekly Hours: 16 Schedule: Sat & Sun 12 am - 8 am Pay Range Minimum: $17.00 Education We're Looking for: High School Diploma (Required) Certifications We're Looking For: Experience We're Looking For: Clerical Experience | Not Required