Administrative Assistant - County Attorney

ESCAMBIA COUNTY; Pensacola (FL); On-site; USD 36,000 - 44,000; Full time

Job summary

Escambia County seeks a full-time administrative professional to perform complex and technical duties for a department, division, or unit. The role includes correspondence management, research responses, workflow administration, and records handling.

Responsibilities include drafting documents, coordinating programs, and maintaining records with integrity. Must have strong typing, math, and organizational skills and the ability to work independently in a public agency environment.

Qualifications

• High School Diploma or GED, 35 wpm typing, basic math/reading, and five years clerical/secretarial experience.
• Knowledge of project management, reporting methods, and public relations in a government setting.
• Familiarity with federal, state, and local laws and office procedures.
• Ability to handle confidential records, use standard software, and communicate clearly.

Responsibilities

• Organize and administer complex programs requiring specialized knowledge.
• Process and review routine and complex paperwork and forms, maintaining accuracy.
• Answer inquiries by phone, email, or in person with policy-based information.
• Maintain records, audit for completeness, and manage confidential documents.
• Draft business documents such as letters, memos, and charts with discretion.

Skills

Project management

Research & reporting

Public relations

Legal/policy knowledge

Compliance with laws

Bookkeeping basics

Office software

Prioritizing tasks

Independent work

Education

High School Diploma or GED

Job description

• Location 221 PALAFOX PLACE,SUITE 140,Pensacola, FL, 32502,United States
• Base Pay $17.07 - $21.34 / Hour
• Job Category Business Administration, Legal Administration, Secretary
• Industry Business Administration, Local Government, State Government
• Employee Type Full-Time

Close Date: September 20, 2026

This class performs complex and technical administrative duties for a department, division, unit, or group, including correspondence administration, researching and responding to public inquiries, administrative workflow administration, and records administration; and may act in lead or senior worker capacity.

EXAMPLES OF DUTIES

• Organizes, coordinates, and administers a variety of specialized programs and/or activities involving complex technical administrative support requiring specialized knowledge in assigned area of responsibility
• Initiates, processes, prepares, records, and/or reviews routine, complex, and/or specialized paperwork, forms, reports, and/or confidential information related to assigned area of responsibility, ensuring completeness and accuracy of information; maintains related records; may notarize documents utilizing established guidelines and procedures
• Responds to telephone, e‑mail, written, and in‑person inquiries from the Board, the public, departments within the Agency, and/or other interested parties; provides answers and information requiring knowledge of departmental policies and procedures; and collect funds and issue receipts
• Maintains a variety of records, files, and information for assigned area of responsibility to ensure compliance with applicable rules and guidelines; audits files for completeness and accuracy; categorizes and maintains technical manual
• Independently drafts, composes, and types a variety of business documents, including letters, memos, charts, newsletters, technical specifications, and/or other related documents; maintains confidentiality regarding sensitive issues
• Organizes, monitors and maintains inventory, supplies, equipment, and/or other related items; initiates service and/or repairs of applicable items
• Serves as a liaison with employees and external organizations, including representing the department at a variety of meetings, public events, training sessions, on committees, and/or other related events
• Assists with budget preparation by preparing cost estimates and assisting with preparing budget recommendations
• Performs other duties as assigned

TYPICAL QUALIFICATIONS

Minimum Qualification Requirements:

Training and Experience:

High School Diploma or equivalent (G.E.D.), typing speed of 35 wpm without errors, basic math and reading skills, and five years of experience in a clerical or secretarial position; or, a combination of education and experience equivalent to these requirements.

Knowledge, Skills, Abilities, and Other Characteristics (KSAOs):

• project management principles
• research and reporting methods
• public relations principles
• specialized terminology, procedures, policies, and practices in assigned area of responsibility
• applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes
• basic mathematical principles
• routine bookkeeping principles and practices
• modern office procedures, methods, and equipment
• basic filing and recordkeeping principles
• prioritizing work tasks
• reviewing work methods and/or procedures and making recommendations for improvement
• using a computer and related software applications
• monitoring activities in assigned area of responsibility
• collecting, organizing, and presenting complex technical data
• designing and preparing reports and forms
• providing customer service
• proofreading and editing documents
• utilizing modern office equipment
• performing mathematical calculations
• communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction
• handle multiple tasks simultaneously
• type complex correspondence, memos, vouchers, and/or other related information
• maintain complex, sensitive, and confidential documents, records, and files
• define problems, collecting data, establishing facts, and drawing valid conclusions
• work independently
• conduct specialized research
• assemble and organize data and information

SUPPLEMENTAL INFORMATION

County-wide Employee Responsibilities:

All Escambia County BCC employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Escambia County BCC's Employee Code of Ethics, gift, and conflict of interest policies.

All Escambia County BCC employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

Emergency Management Responsibilities:

During emergency conditions, the incumbent of this position will automatically be considered an emergency service worker. This employee is subject to being called to work in the event of a disaster, disaster, such as a hurricane, or other emergency situation and is expected to perform emergency service duties, as assigned.

Physical Requirements:

Positions in this class typically require: reaching, standing, walking, lifting, grasping, talking, hearing, seeing, and finger and hand dexterity as well as repetitive motions.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.