Administrative Assistant - Counseling Center

Olympia School District; Olympia (WA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

SEBB medical/dental/vision

Paid holidays

Vacation leave

DRS retirement plan

Job summary

Olympia School District seeks an OEAPA Range 20 Office Professional - Secretary to provide comprehensive clerical support at a district site or program. The role may supervise lower range staff and requires strong organizational and multitasking skills.

Responsibilities include enrollment, updating student records in Skyward, and generating reports while maintaining confidentiality and meeting strict deadlines.

Qualifications

• High school diploma or equivalent required.
• 3 years related experience preferred.
• Comfort with educational technology and school systems.

Responsibilities

• Enroll new students and process in/out of district transfers.
• Update student legal/docs and records in Skyward.
• Perform high-level office tasks and report generation.
• Coordinate scheduling appointments for students, families, and staff.
• Interact with the public and District staff regularly.
• Meet deadlines and adapt to changing priorities.
• Support other office personnel as needed.

Skills

Data entry

Recordkeeping

Communication

Independent worker

Education

High School Diploma

Tools

Skyward

Job description

Job Purpose

The purpose of the OEAPA Range 20 Office Professional - Secretary is to provide full clerical assistance to an Olympia School District site or program. This position may provide oversight and direction to a lower range OEAPA member.

Required Attachments

• 2 Classified Reference Letters
• Copy of Para Pro Assessment Test results or official college transcript

Working Hours and Benefits

7.0 hours per day, continuing position works Monday through Friday from 8:30 am to 4:00 pm, 202 days per year, plus 10 paid holidays.

Benefits

• Employees (and their families) are eligible for medical, dental, vision, and basic life insurance benefits, as administered by the School Employees Benefit Board (SEBB).
• Final benefit eligibility to be determined at time of hire.
• Employees are eligible to enroll in the Department of Retirement Services (DRS) SERS plan (classified employees) or TERS plan (certificated employees), as well as the DRS Deferred Compensation Program.
• Employees will receive vacation leave, paid holidays and additional compensation beyond their base salary as outlined in their Collective Bargaining Agreement (CBA).

Diversity and Inclusion

The Olympia School District is committed to increasing the diversity of staff in our schools. Candidates who can contribute to this goal are encouraged to apply and to identify their strengths and experiences in this area.

Essential Job Functions including but not limited to

• Enroll new students, including in and out of district transfers
• Update student legal documentation in Skyward
• Complete high level office tasks such as directing work, compiling data, creating reports, etc.
• Ability to perform complex routine tasks with minimal supervision
• Ability to complete work independently
• Ability to resolve emergent issues and adapt to changes in work priorities
• Attend meetings and training sessions as assigned
• Assist other office personnel for the purpose of supporting them in the completion of their work
• Interact with the public and other employees on a continual basis
• Follow established routines and meet inflexible deadlines
• Ability to reconcile school and site finances
• Ability to coordinate work with others
• Coordinate scheduling appointments for students, family, and staff
• Ability to make sound independent decisions within scope of assignment on a regular basis
• Demonstrate full working and technical knowledge, skills and ability in a specialized area
• Other related duties as assigned

Job Requirements and Qualifications

• Prior comparable job related experiences – 3 years related experience preferred
• High degree of comfort with educational technology programs and systems
• Ability to use English in both written and verbal form, using correct spelling, grammar and punctuation
• Must be able to work independently, understand and carry out oral and written instructions
• Significant physical abilities include reaching, bending, speaking, listening, reading
• Education: High School Diploma or equivalent
• License, certification, bonding, and/or testing required: Criminal justice fingerprint clearance may be required based on location of assignment

Necessary Personal Attributes Required

• Must exercise confidentiality, concentration and be able to direct own work
• Demonstrates strong and consistent communication skills
• Ability to multi-task successfully in a fast paced work environment
• Ability to work with multiple deadlines and frequent interruptions
• Punctuality, professionalism and regular attendance necessary

Necessary Personal Attributes Required

• Must exercise confidentiality, concentration and be able to plan and conduct own work
• Demonstrates strong and consistent communication skills
• Ability to multi-task successfully in a fast paced work environment
• Ability to work with frequent interruptions
• Punctuality, professionalism and regular attendance necessary

Equal Employment Opportunity

Olympia School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. Auxiliary aids and services will be provided upon request to individuals with disabilities. The following employee(s) have been designated to handle questions and complaints of alleged discrimination: Title IX Officer – James Whitehead, [phone], [e-mail]; Executive Director of Elementary Education – Autumn Lara, [phone], [e-mail]; Section 504 and ADA Coordinator (Students) – Ken Turcotte, [phone], [e-mail]; ADA Coordinator (Staff) – Starla Hoff, [phone], [e-mail]; Affi­rmative Action Officer and Civil Rights Compliance Coordinator – Scott Niemann, [phone], [e-mail]. Address: Knox Administrative Center, 111 Bethel St NE, Olympia, WA 98506.

The Olympia School District will provide reasonable Accommodations to enable persons with disabilities the opportunity to apply for open positions and to participate in District interview procedures. Persons with disabilities or are in need of translation services are asked to notify the Human Resources Office at least three days prior to the date on which the requested accommodation is needed. Human Resources Officer: Voice: [phone] or TDD: [phone] or FAX: [phone].