Administrative Assistant (Corporate Communications)

Universal Studios; Orlando (FL); On-site; USD 40,000 - 50,000; Full time

Job summary

A major entertainment company in Orlando seeks an Administrative Assistant to support the Vice President and Senior Director of Corporate Communications. The role includes executive support, team coordination, and various administrative duties for effective office operations. Candidates should possess an associate degree and have 1-3 years of related experience in a fast-paced environment.

Benefits

Competitive compensation package

Qualifications

• 1-3 years of related experience in a fast-paced environment.
• Ability to manage multiple tasks efficiently.
• Strong communication and organizational skills.

Responsibilities

• Manage day-to-day activities for executives.
• Assist with team coordination and onboarding.
• Oversee administrative setup and resource management.

Skills

Calendar management

Communication skills

Team coordination

Administrative support

Education

Associate Degree

Job description

JOB SUMMARY:

The Administrative Assistant supports the day-to-day activities of the Vice President and Senior Director of Corporate Communications while also assisting with overall operation of the Corporate Communications team. This includes executive support, team coordination and administrative duties that ensure smooth and efficient office operations.

MAJOR RESPONSIBILITIES:

• Manages the day-to-day activities of the Vice President and Senior Director of Corporate Communications including calendars/scheduling, preparation for meetings, travel arrangements, expense reports, fielding incoming calls and other responsibilities as requested.
• Assist with day-to-day activities for the Corporate Communications team including managing group vacation and coverage calendars, supporting onboarding for new team members, assisting with department-wide meetings and events and maintaining team lists.
• Serve as Office Ambassador (OA) by managing administrative setup to provide team members with the tools, resources and information needed to be productive including: entering IT service tickets (including badge access), ordering and maintaining office supplies and coordinating with Parks Technology.
• Oversees timely processing of legal contracts, scopes of work, etc. in close partnership with the legal department.
• Coordinates all purchasing requests, processes invoices and other relevant tasks relating to the Corporate Communications purchasing process.
• Understands and actively participates in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities.
• Performs other duties as assigned.

EDUCATION:

Associate Degree preferred.

EXPERIENCE:

1-3 Years: of related experience in a fast-paced environment.

Your talent, skills and experience will be rewarded with a competitive compensation package.

Universal Orlando Resort. Here you can.

Universal Orlando is an equal opportunity employer. Universal elements and all related indicia TM 2025 Universal Studios. All rights reserved. EOE