Administrative Assistant - Corp Security

Bechtel; United States; Hybrid; USD 92,000 - 133,000; Part time

Benefits offered by this job

Paid time off 160 hours annual (Bechtl

Nine paid holidays

Job summary

Bechtel in Reston, VA, seeks an experienced administrative professional to support the Corporate Security leadership. You will manage calendars, prepare briefing materials, and coordinate travel and events in a fast-paced environment.

The role involves planning onsite and offsite meetings, ensuring smooth logistics, and maintaining confidentiality. Part-time telework is available, with in-office presence required as conferences and events demand.

Qualifications

• Requires bachelor's degree (or international equivalent) and 2–5 years of relevant experience or 6–9 years of relevant work experience.
• Demonstrated experience managing calendars, meetings, and confidential information for leaders.
• Experience planning and coordinating meetings, conferences, corporate events, or similar activities with multiple participants.
• Experience coordinating domestic and international travel and expense reporting.

Responsibilities

• Provide advanced administrative support to the Chief Security Officer and Corporate Security team.
• Manage calendars, meeting requests, and appointments, identifying conflicts and coordinating changes.
• Screen and prioritize correspondence, inquiries, and visitors with discretion and speed.
• Draft, edit, proofread, and distribute correspondence, presentations, and briefing materials.
• Coordinate domestic and international travel, including itineraries and expense reports.
• Plan and coordinate onsite and offsite meetings, conferences, and leadership sessions.

Skills

Microsoft 365 proficiency

Executive communication

Calendar & time management

Planning & coordination

Problem solving

Education

Bachelor's degree or international equivalent

2–5 years of relevant experience or 6–9 years total

Tools

Microsoft 365

Concur expense reporting

SharePoint

Travel coordination tools

Job description

Requisition ID:300738

• Relocation Authorized:None
• Telework Type: Part-Time Telework
• Work Location: Reston, VA
• Salary Range: $91,700 - $132,600 annually (salary range is based on market data; final salary offered is determined by education, experience, and qualifications of the applicant.)

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Job Summary

In this role, you will provide advanced administrative and operational support to the Corporate Security organization and its leadership. As a trusted partner to the team, you will anticipate needs, manage competing priorities, and work with employees, senior leaders, visitors, vendors, and other stakeholders in a fast-paced environment. The role requires sound judgment, discretion, accuracy, and knowledge of company protocols.

A significant part of the role is planning and running meetings, conferences, leadership sessions, and onsite and offsite events, from initial planning through execution and follow-up.

This position is designated as Part Time Telework. You will normally work in the Reston office at least three days per week, and may be required to work in the office up to five days in weeks with conferences, meetings, or events.

Major Responsibilities

• Provide advanced administrative support to the Chief Security Officer and Corporate Security team, keeping track of key priorities, commitments, and upcoming activities.
• Manage calendars, meeting requests, and appointments, identifying conflicts and coordinating changes as needed.
• Screen and prioritize correspondence, inquiries, and visitors. Handle routine and time-sensitive matters within the authority of the position and refer others to the appropriate person.
• Act as a liaison between Corporate Security leadership and internal and external stakeholders.
• Draft, edit, proofread, and distribute correspondence, presentations, reports, and briefing materials, and review outgoing documents for accuracy before management review or signature.
• Research information and compile summaries and background materials for leadership review.
• Coordinate domestic and international travel, including itineraries, lodging, travel documentation, expense reports, and credit card reconciliations.
• Maintain department records, distribution lists, personnel information, and administrative databases, and develop the filing systems and office procedures that keep operations efficient.
• Manage visitor arrangements, office services, supplies, shipping, courier requests, and equipment needs.
• Handle sensitive business, security, and personnel information with discretion and confidentiality.
• Provide backup support to other administrative professionals, support special projects, and perform other duties as assigned.

Event, Conference and Meeting Coordination

• Plan and coordinate onsite and offsite meetings, conferences, workshops, leadership sessions, and team events involving employees, senior leaders, customers, and external participants.
• Manage event logistics from planning through completion, including scheduling, venues, meeting rooms, attendee communications, visitor access, audiovisual and technology needs, seating, materials, transportation, and catering.
• Work with Facilities, IT, Security, caterers, venues, and other service providers, and maintain schedules, checklists, and attendee information to keep activities on track.
• Provide onsite support during events, resolving logistical issues and adjusting arrangements as requirements change.
• Follow up on event actions and close out post-event activities, including invoices, expense reconciliation, and records.

Education and Experience Requirements

• Requires bachelor's degree (or international equivalent) and 2-5 years of relevant experience or 6-9 years of relevant work experience
• Requires demonstrated experience managing calendars, meetings, and confidential information for leaders.
• Requires demonstrated experience planning and coordinating meetings, conferences, corporate events, or similar activities involving multiple participants and service providers.
• Requires experience coordinating domestic and international travel, including itineraries and expense reporting.
• Requires authorization to work and remain in the United States without employer sponsorship.

Required Knowledge and Skills

• Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams. Skills assessments may be administered.
• Excellent written and verbal communication skills, including grammar, proofreading, and document preparation.
• Strong organizational and time management skills, with the ability to manage competing priorities and changing deadlines.
• Sound business judgment, initiative, and problem solving, with the ability to anticipate needs and act with limited direction.
• Ability to work professionally with executives, employees, customers, vendors, and external stakeholders, and to build relationships across organizations.
• High attention to detail, accuracy, follow-through, and customer service.
• Ability to protect sensitive and confidential information.
• Ability to stay organized and composed when schedules or priorities change with limited notice, and to adjust working hours when events or leadership needs require additional onsite support.

Preferred Qualifications

• Experience supporting an executive-level manager, functional leader, or comparable senior leader.
• Previous Bechtel administrative support experience.
• Experience coordinating executive meetings, conferences, and offsites, including catering, venues, audiovisual services, and transportation.
• Current Certified Administrative Professional credential or comparable professional certification.
• Experience with Concur expense reporting, SharePoint, and Microsoft 365 collaboration tools.
• Knowledge of records and information management practices.
• Experience preparing executive presentations, briefing materials, and reports.
• Experience coordinating activities across multiple organizations and geographic locations.

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

At Bechtel, our employees enjoy a competitive total rewards package that includes comprehensive medical, dental, and vision plans, along with optional disability and supplemental insurance options, generous paid time off (160 hours annually, accrued 6.16 hours per pay period), nine paid holidays, paid parental leave, discretionary bonuses, and a well-designed 401K plan with matching and profit-sharing components

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age,national origin, disability, citizenship status (except as authorized by law),protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [e-mail]