Administrative Assistant - Communication (Part Time)

Jackson Electric Membership Cooperation; Jefferson (GA); On-site; USD 21,000 - 28,000; Part time

Job summary

JACKSON ELECTRIC MEMBERSHIP CORPORATION seeks an Administrative Assistant for the Communications group (part time) to provide professional, confidential support to the Vice President of Communication and related departments. The role requires at least an Associate's degree, 2 years administrative experience, strong Microsoft Office skills, and the ability to handle sensitive information with discretion.

Familiarity with TEAMS, Excel, and budgeting is a plus.

Qualifications

• Require minimum of Associate's degree; prefer education beyond Associate's degree to include business-oriented classwork.
• Certified Administrative Professional certification or willingness to obtain certification.
• Minimum two years of recent administrative support experience.
• Working knowledge of Microsoft Office including Excel, Outlook, Word, TEAMS, Forms and PowerPoint.
• Ability to compose business correspondence and maintain records.

Responsibilities

• Handle department administrative duties, including typing email and letter correspondence; answer calls; schedule meetings; compile timesheets, expense, budget reports.
• Interface with members and the public; resolve issues independently.
• Assist with annual budget tracking; create budget spreadsheets and cross-check transactions.
• Maintain mailing lists of external contacts and distribute company statistics monthly.
• Support and participate in meetings, events, and programs; follow safety practices.

Skills

Administrative support

Professional communication

Confidentiality

Teamwork

Discretion

Verbal instructions

Interpersonal skills

Education

Associate's degree

Certified Administrative Professional

Tools

Microsoft Office

Excel

Outlook

Word

TEAMS

Forms

PowerPoint

Job description

JACKSON ELECTRIC MEMBERSHIP CORPORATION POSITION DESCRIPTION
Administrative Assistant - COMMUNICATION (Part Time)

POSITION OBJECTIVES: To provide professional, prompt, efficient, and confidential administrative support to the Vice President of Communication and their departments. To professionally and diplomatically function as the department's interface with internal and external clients. To work effectively in a team-oriented environment. To provide communication and collaboration consistent with the Vision, Mission, and Values of the Cooperative.

MINIMUM JOB SPECIFICATIONS:

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
EDUCATION: Require minimum of Associate's degree; prefer education beyond Associate's degree to include business-oriented classwork. Prefer Certified Administrative Professional certification or willingness to obtain certification.
EXPERIENCE: Require minimum two (2) years' of recent experience in administrative support, including policies, correspondence, reports, budgets, schedules, presentations and recordkeeping.
KNOWLEDGE: Requires a working knowledge of the duties of the position, including keyboarding, Microsoft Office products, composing business correspondence, report writing, filing, recordkeeping, scheduling, budgeting, and research. Require knowledge of and skills in Excel, Outlook, Word, TEAMS, Forms and PowerPoint.
SKILLS: Require effective administrative skills, excellent professional communication skills, both written and oral, and the ability to work in a team environment. Require ability to handle confidential information with discretion. Require ability to be proficient in all office procedures, including the ability to accomplish the following: compose electronic or paper correspondence, create presentations and formulate reports, research and compile data, perform neat and accurate work, and determine priorities of work and develop schedules. Require ability to receive, understand, and carry out verbal and written instructions. Require strong interpersonal skills and the ability to meet and deal with people in a variety of internal and external situations. Require ability to pursue a continuous program of self-development both inside and outside of work hours in furthering his/her knowledge to develop in the job and accept increasing responsibilities.

WORKING RELATIONSHIPS AND CONDITIONS:

Reports to: Vice President, Communication Directs: None
Internal: Actively participates within the Cooperative team environment to develop supportive relationships essential to the success of the functions of this position, achieving the results expected and encouraging throughout the organization the concepts of teamwork and cooperative spirit.
External: Develops and maintains supportive relationships with member/consumers, the general public, and other external contacts to assure positive results.

This position is primarily sedentary work; requires visual acuity in machine operation with inspection; requires ability to hear, talk, and perform repetitive motions; and is not substantially exposed to adverse environmental conditions.

The following are the essential duties of this position and do not include marginal functions that are incidental to the performance of fundamental job duties. The scope and duties of a given position may change or be temporarily altered based on the needs of Jackson Electric Membership Corporation. This document does not create an employment contract, implied or otherwise, other than an "at will" employment document.

ESSENTIAL FUNCTIONS:

1. Handles administrative duties for the department, including typing email and letter correspondence; answers and routes telephone calls; schedules meetings, including arranging for meals/refreshments, compiles timesheets, expense, budget reports; maintains reports, correspondence and communications files; distributes and responds to departmental mail, including distributing JEMCO News, JEMC!ips, and Georgia Magazine; administers and processes Purchase Orders; and processes check requests and distributes/mails checks; assists with department work plans and annual reports as required or directed.
2. Interfaces with members and the public, responding to phone, email; and works independently to resolve issues and requests.
3. Compiles annual budget; distributes Monthly Budget Report and reviews for budget variances; Creates budget tracking spreadsheet and cross checks transactions with data from Accounting.
4. Maintains mailing lists of external contacts such as elected officials, school personnel, extension agents, news media contacts, and other opinion leaders.
5. Updates and distributes Company Statistics Sheet monthly, and shares with team for posting online.
6. Provides support for and participates in Annual Meeting, employee, retiree, youth and civic events and programs.
7. Is familiar with and follows the best safety practices set forth in the Cooperative's SAFETY MANUAL.
8. Assists with and attends civic and community events as required or directed.
9. Assists with preparation and execution of monthly employee meetings.
10. Performs other duties as required or directed.

GRADE: CTC-7