Administrative Assistant, College of the Liberal Arts

Penn State University; University Park (TX); On-site; USD 34,000 - 56,000; Full time

Job summary

Penn State University is seeking an Administrative Assistant to support daily operations in the Department of Anthropology. The successful candidate will manage communication, marketing, and office operations tasks—including website updates, social media maintenance, and supply management. This role requires excellent organizational skills and the ability to work both independently and collaboratively.

Benefits

75% tuition discount for employees and eligible family members

Comprehensive medical, dental, and vision coverage

Substantial paid time off, including holidays and vacation

Qualifications

• Candidates should possess excellent communication and interpersonal skills.
• Detail-oriented and capable of multi-tasking.
• Basic proficiency with Microsoft Office 365 required.

Responsibilities

• Maintain and update department websites in collaboration with IT.
• Manage office supply inventory and equipment maintenance.
• Coordinate marketing approvals and create promotional materials.

Skills

Communication

Interpersonal skills

Customer service

Detail-oriented

Multi-tasking

Basic proficiency with Microsoft Office 365

Education

General Equivalency Diploma (GED) or High School Diploma

Job description

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Department of Anthropology and School of Labor and Employment Relations are seeking an Administrative Assistant to support daily operations in the areas of communications (social media and mail), office equipment and supply management, marketing, and faculty and scheduling support.

The Administrative Assistant will work both independently and collaboratively, utilizing organizational and time management skills, to complete this position’s responsibilities, which include but are not limited to:

• Maintain and update department websites in collaboration with IT

• Maintain social media accounts and digital communication boards

• Create flyers and promotional materials through Canva

• Coordinate marketing approvals and printing services

• Coordinate incoming and outgoing mail, including shipments and invoice reconciliation

• Manage office supply inventory and equipment maintenance

• Assist with textbook orders and course syllabi collection each semester

• Coordinate faculty regalia orders for commencement and events

• Serve as the primary contact for booking conference rooms and event spaces

• Maintain room calendar and Zoom links as needed

• Provide support to departmental staff including for (but not limited to) event coordination and student services

Qualifications:

• Excellent communication, interpersonal, and customer service skills

• Ability to be detail-oriented and multi-task

• Basic proficiency with Microsoft Office 365

It is preferred that candidates have experience with maintaining social media accounts for a business or organization. Experience with content creation is also a plus.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

If filled as Administrative Assistant - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None If filled as Administrative Assistant - Support, this position requires: General Equivalency Diploma (GED) or High School (HS) No prior relevant work experience required; previous relevant work experience accepted in lieu of education. Required Certifications: None

Additional Information :

The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $34,800.00 - $55,500.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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