Administrative Assistant - Clinical

PSYNERGY PROGRAMS, INC; Sacramento (CA); On-site; Full time

Job summary

A leading company in mental health care is seeking an Administrative Assistant to support the Administrator and Program Manager. Responsibilities include managing client documents, greeting visitors, and performing various administrative duties. The ideal candidate will have strong communication skills, computer literacy, and experience in a similar role. Join a supportive team and contribute to meaningful work in the community.

Qualifications

• 2 years’ experience as an Administrative Assistant required.
• Experience in a mental health facility desirable.

Responsibilities

• Greets and screens incoming visitors professionally.
• Processes intake/admission forms and maintains client documents.
• Manages facility vehicle use and employee checks.

Skills

Computer literacy

Patience

Empathy

Communication

Education

High school diploma or GED

Associate’s degree

Tools

Word

Excel

Outlook

Job description

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PSYNERGY PROGRAMS, INC provided pay range

This range is provided by PSYNERGY PROGRAMS, INC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$21.00/yr - $25.41/yr

Job Title: Administrative Assistant

Reports To: Administrator

Directly Supervises: N/A

Indirectly Supervises: N/A

FLSA Status: Non-Exempt

Summary

Under general supervision, serves as support person for Administrator and Program Manager. Performs routine but responsible administrative work.

Responsibilities And Duties

• Greets and screens incoming visitors in a professional manner and promptly notifies appropriate person of their arrival.
• Answers phones and takes messages when appropriate.
• Composes letters, memos and other written communications as requested.
• Processes intake/admission forms and maintains client documents for Community Care Licensing (“Blue Charts”).
• Oversees discharge checklist for discharging clients.
• Maintains accurate daily Register of Facility Clients.
• Maintains Community Matters binder.
• Point person for outside agencies and community members.
• Updates and maintains contact lists for conservators and case managers.
• Assists with client personal needs coordination, money pass and reconciling personal needs budgets.
• Processes and sorts incoming mail and packages.
• Manages the use of the facility gas cards.
• Oversees the management and calendaring of facility vehicle use.
• Trains new employees on use of the time clock.
• Distributes employee checks and maintains signature log of all checks distributed to employees.
• Assists with client emergency crisis coordination when needed.
• May assist in the planning and preparation of employee and corporate events.
• Performs other administrative duties as assigned.
  
  

Knowledge, Skills And Abilities

• Computer literacy, including the ability to use Word, Excel and Outlook.
• Plan work and carry through to completion with minimum supervision.
• Able to write articulately.
• Able to read and interpret documents such as procedural manuals.
• Demonstrates patience and empathy.
• Remains calm during stressful situations.
• Maintains friendly and outgoing demeanor.
  
  

Education/Experience

• High school diploma or GED required; an Associate’s degree is preferred.
• 2 years’ experience as an Administrative Assistant is required.
• Experience working in a mental health facility desirable.
  
  

Special Requirements

Must be 18 years of age or older. Must be able to receive criminal record clearance as required by Title XXII, licensing regulations. This includes FBI and DOJ clearance. A health screening, by or under the direction of a physician must have been performed not more than six months prior to employment or within seven (7) days after employment. Health screening must include TB clearance not more than six months prior to employment or within seven (7) days after employment. Must have a valid driver’s license and an acceptable driving record. Must be able to administer first aid and CPR with proper training.

Work Environment

• Regularly required to sit and reach with hands and arms.
• Frequently required to stand, walk, use hands, talk and hear.
• Occasionally required to climb, balance, stoop, kneel or crouch.
• Occasionally required to lift and/or move up to 30 pounds.
  
  

Monday - Friday AM (8:00am - 5:00pm)

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Mental Health Care

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