Administrative Assistant - Clinic

Fresenius Medical Care; Garfield Heights (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Fresenius Medical Care is seeking a Secretary/Receptionist to provide general clerical support in the Outpatient Dialysis Clinic in Garfield Heights. The role involves scheduling, calendar maintenance, document preparation, and greeting visitors.

Strong MS Word/Excel skills and a pleasant telephone manner are required, with 1–2 years of related experience. High school diploma is required, and the position is full-time, offering standard clerical duties across multiple office tasks within the

Qualifications

• High school diploma required with 1–2 years related experience.
• Knowledge of office procedures and strong Microsoft Office skills.
• Excellent interpersonal and communication abilities are essential.
• Pleasant telephone manner and professional demeanor expected.

Responsibilities

• Perform basic administrative functions including preparation of correspondence and reports.
• Assist with scheduling and maintain calendars and daily schedules.
• Keep filing systems and basic databases up to date.
• Greets visitors and directs them to the appropriate location or person.
• Record minutes of meetings and distribute documents as needed.
• Sort and distribute mail and manage inventory of office forms and supplies.
• Provide general clerical support to management and accompany scheduling meetings.

Skills

Interpersonal communication

Telephone etiquette

Office procedures

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Job description

PURPOSE AND SCOPE:

The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
• Assists with scheduling.
• Maintains calendar and daily schedules.
• Maintains departmental tracking logs.
• Greets visitors and directs them to the appropriate location or person as needed.
• Establishes and maintains filing systems and basic databases as applicable.
• Performs routine general office duties such as filing, copying, and scanning.
• Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
• Records minutes of meetings and providing the resulting documents as necessary.
• Sorts and distributes mail.
• Maintains inventory of the necessary office forms and supplies.
• Escalates issues to supervisor for resolution, as deemed necessary.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION:

High School Diploma required

EXPERIENCE AND REQUIRED SKILLS:

• 1 – 2 years’ related experience.
• Knowledge of office procedures required.
• Proficient in Microsoft office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.

• Administrative Assistant - full time, 30 HOURS PER WEEK (Mon - Fri, 6 hours/day)
• Outpatient Dialysis Clinic - Garfield Heights
• Experience with Microsoft Word & Excel needed; other Microsoft products helpful.