Administrative Assistant - Children & Youth

Marie-Hélène Blain Styliste; Sunbury (Northumberland County); On-site; USD 45,000 - 60,000; Full time

Job summary

Marie-Hélène Blain Styliste seeks a qualified candidate to support eligibility and administrative duties in a social services setting. The role involves maintaining multiple databases for children's placement files, preparing and publishing news releases for yearly budget meetings, and processing mail and subsidy-related tasks.

Duties also include coordinating with other agencies to keep accurate records, compiling quarterly and yearly reports, and creating contracts with providers to ensure

Qualifications

• Graduation from a four year college or university, or an equivalent combination of experience and training.

Responsibilities

• Maintains multiple databases to assist in children's placement files.
• Preparation and publication of news releases for yearly budget meetings and other.
• Receives mail correspondence and processes riders as necessary.
• Sends monthly correspondence to families receiving subsidies for redetermination.
• Works with other agencies to keep accurate records for the child's files.
• Assists in the preparation of budget estimates and other fiscal and statistical reports.
• Compiles and maintains records and data for quarterly and yearly reports.
• Creates and maintains contracts with providers to ensure service capacity for court ordered services.

Education

Four-year college degree

Job description

Eligibility - All Candidate(s)

• Must meet the minimum experience and training (METs) required for the job. The METs for this position are:

Such training as may have been gained through graduation from a four year college or university; OR Any equivalent combination of experience and training

Job Duties

• Maintains multiple databases to assist in children's placement files.
• Preparation and publication of news releases for yearly budget meetings and other
• Receives mail correspondence and processes riders as necessary.
• Sends monthly correspondence to families receiving subsidies for redetermination. As well as correspondence when their subsidy is to be finalized.
• Works with other agencies to keep accurate records for the child's files.
• Assists in the preparation of budget estimates and other fiscal and statistical reports. Compiles and maintains records and data for quarterly and yearly reports.
• Maintains records of contracted resource families and prepares the payroll spreadsheet monthly. Also assists in recording and mailing the checks from this payroll.
• Compiles and maintains records and data for quarterly and yearly reports.
• Creates and maintains contracts with providers for the agency to ensure service capacity for court ordered services. Obtains budget packets and rate sheets and assists in processing payment for invoices for the contracted services provided.
• Performs related work as required and other administrative duties as directed.

Requirements

Physical Job Requirements

• Mobility/Ability: to travel between office locations, client homes, hospitals, and community sites. This may involve walking, standing, climbing stairs and/or driving.
• Sitting/Standing: Prolonged periods of sitting at a desk or computer, as well as standing or walking when conducting field visits.
• Lifting/Carrying: May require lifting or carrying files, office supplies, small equipment, a child, or an adult (typically up to 25-150+ pounds)
• Reaching/Bending: Regularly required to reach, bend, crouch, or kneel to assist clients or handle paperwork
• Fine Motor Skills: Frequent use of hands for typing, writing, and handling documents.

Mental And Emotional Demands

• High Stress Tolerance: Ability to manage crisis situations, interact with individuals in distress, and handle potentially volatile situations.
• Communication: Frequent verbal and written communication with clients, families, healthcare providers and legal entities.
• Decision-Making & Problem-Solving: Requires critical thinking to assess client needs, develop care plans, and navigate complex social services.

Work Environment Considerations

• Client Homes and Community Settings: May encounter unsanitary conditions, pets, smoke, or environmental hazards.
• Potential Safety Risks: Interactions with individuals experiencing severe mental illness, substance use disorders, or behavioral crisis.
• Flexible Schedule: May require evening, weekend, or on-call work depending on agency requirements.