Administrative Assistant (CET Salinas)

Center for Employment Training; San Jose (CA); On-site; Full time

Job summary

The Center for Employment Training is seeking a full-time Administrative Assistant in San Jose, CA. This role involves performing various clerical responsibilities, providing customer service, and maintaining records. Candidates should have substantial administrative experience and exceptional organizational skills, with a commitment to confidentiality.

Benefits

Paid time off

Qualifications

• Minimum five years’ experience in an administrative/support capacity.
• Experience in a similar field or related education/training.
• Bilingual in Spanish may be required.

Responsibilities

• Performs general clerical and customer service support duties.
• Coordinates flow of activities through the office and ensures timely completion of work.
• Accesses confidential records while complying with legal standards.

Skills

Customer relation skills

Organizational skills

Communication skills

Education

High school diploma or GED

Bachelor's degree

Tools

Microsoft Office

Job description

1 week ago Be among the first 25 applicants

Center for Employment Training provided pay range

This range is provided by Center for Employment Training. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $25.00/hr

Direct message the job poster from Center for Employment Training

Vice President of Public Affairs at Center for Employment TrainingFormer Policy Director, Office of Mayor Matt Mahan

Under the supervision of the Center Director, the Administrative Assistant performs a variety of general administrative and office support functions; provides superior customer service; maintains reports, records and files in connection with work processes; exercises initiative, judgment and a detailed knowledge of program practices, policies and organizational design in carrying out assigned duties.This position participates in planning and coordinating activities and events; participates in promoting the CET mission and initiatives and in the accomplishment of the organization’s goals.

ESSENTIAL JOB FUNCTIONS(May include but is not limited to the following):

• Performs general clerical and superior customer service support duties.
• Communicates information in person or by telephone where judgment, knowledge and interpretation of policies and procedures are necessary.
• Coordinates the flow of activities through the office in relation to priorities and schedules; assures the timely completion of work in accordance with established policies, procedures and standards.
• Performs office support duties to assist in meeting purchase order requests and other general responsibilities.
• Responds to the public in a cordial, courteous and professional manner; answers the telephone, email and relates messages.
• Types and distributes correspondence, lists, forms, memorandums and other materials according to instructions provided by the Director.
• Operates office equipment including computer equipment, calculator, copier, multi-line telephone console, fax machine and other related equipment including knowledge of specialized computer software.
• Accesses confidential records, student files, including progress reports that may be shared with sponsoring agents, complying with all federal and state laws regarding adherence to safeguards to protect confidential student data.
• Assists with inventory of office supplies and other training materials.
• Processes petty cash and purchase orders in accordance with fiscal policies and procedures.
• Attends staff development trainings as required.
• Conducts regular inspections of designated work areas and equipment and reports any hazardous or unsafe working conditions to their supervisor. Works with other staff to participate in emergency disaster drills.
• Responds as the campus security authority as needed during a safety, security, emergency or disaster situation.
• Performs other program related duties as required.
• Exhibits confidentiality, initiative, creativity, flexibility, self-motivation, enthusiasm and professionalism in performing job functions.

REQUIRED KNOWLEDGE AND ABILITIES:

• Knowledge of computer equipment operations and various Microsoft Office software programs including, word processing, database management and spreadsheets.
• Ability to organize, plan and implement office procedures.
• Knowledge of business principles; non-profit management; public relations.
• Possess effective customer relation skills; exhibit sensitivity to a multicultural student population.
• Knowledge of recordkeeping techniques.
• Ability to maintain effective and cooperative working relationships with others.
• Ability to work independently with minimal supervision.
• Ability to process documents accurately in a timely manner.
• Ability to prioritize work, work effectively with frequent interruptions and meet stringent schedules and timelines.
• Ability to work under pressure.
• Ability to perform arithmetic calculations and reconcile financial data.
• Must have effective oral and written communication skills, in person and over the phone.
• Ability to maintain confidentiality of sensitive information.
• Knowledge of safety standards for office work environment.
• Bilingual in Spanish may be required based on school location.
• Perform other related duties as assigned.

EDUCATION AND/OR EXPERIENCE:

• High school diploma or GED required
• Bachelor's degree preferred
• A minimum of five (5) years’ experience in an administrative /support capacity.
• Experience in a similar field or a combination of experience, education and training related to the essential duties.
• Experience working with persons of diverse socio-economic and ethnic backgrounds.

LICENSE/CERTIFICATES

Use of a personal or company vehicle for CET business may be necessary in the performance of assigned duties such as attending meetings and events, recruiting, transporting students, picking up materials, and running errands.

EQUAL EMPLOYMENT OPPORTUNITY

CET will consider and hire qualified applicants without discrimination. CET maintains as its staffing goal to recruit and maintain a workforce that reflects the diversity of the CET community.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

·Paid time off

Schedule: Monday to Friday

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Technical and Vocational Training

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