Administrative Assistant- CAMBA Gardens I

CAMBA Inc; New York, Northern (NY, KY); Hybrid; USD 41,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

403(b) retirement plan with employer

Paid time off

Paid holidays

Job summary

CAMBA is seeking an Administrative Assistant for CAMBA Gardens II in Brooklyn. You will maintain client relations, protect confidentiality, greet visitors, manage inquiries, and prepare general correspondence.

The role includes data entry into the MIS, scheduling meetings, coordinating travel, and supporting procurement. A high school diploma and CHC clearance are required; SPMI experience is a plus.

Qualifications

• High School Diploma or GED or equivalent experience.
• Proficient in Microsoft Office and basic database knowledge.
• Fingerprint clearance (CHC) required and maintained.
• Experience with SPMI population preferred.

Responsibilities

• Maintain professional relationships with clients and protect confidentiality.
• Greet visitors, determine business, announce visitors.
• Answer questions about the organization (address, directions, etc.).
• Prepare and send general correspondence, memos, reports.
• Schedule meetings and coordinate travel; prepare agendas.
• Enter data into the MIS; manage training registrations.
• Ensure office equipment is functioning and serviced.
• Provide purchasing/procurement support.

Skills

Microsoft Office

Databases

Front desk

SPMI experience

Fingerprint clearance

Education

High School Diploma or GED

Tools

MIS system

Job description

Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 180integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 72,000individuals and families each year at our 100locations, including 10,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families live in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today.

CAMBA GARDENS II is a 293 unit supportive/affordable housing development located in the East Flatbush section of Brooklyn. CAMBA Housing Ventures (CHV), the housing development subsidiary of CAMBA, developed these units. 182 of these units are set aside for formerly homeless individuals and families. 108 units are for Population A individuals, chronically homeless single adults who suffer from Serious and Persistent Mental Illness or who have a co-occurring Mental Illness and Chemical Addiction (MICA). 50 units are for Population H individuals, chronically homeless single adults who have a substance abuse disorder that is the barrier to independent living and who also have a disabling clinical condition. 24 units are for Population II chronically homeless families, in which the head of household suffers from a substance abuse disorder, a disabling medical condition or HIV/AIDS.

Position: Administrative Assistant

Reports To: Program Manager

Location: 560 Winthrop Street Brooklyn, NY 11203

What The Administrative Assistant Does:

• Maintain professional relationships with clients and client confidentiality.
• Comply with any and all Federal, State, City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable health information.
• Greet visitors/clients, determine nature of business, and announce visitors to appropriate personnel.
• Provide callers with answers to questions about the organization (i.e.-address, fax #, directions, etc).
• Compose, type and send general correspondence, memos, reports and marketing materials (via e-mails, faxing, interoffice mail, etc).
• Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities.
• Record, type and distribute minutes of meetings.
• Enter data into automated management information system.
• Registers department staff for training and coordinates travel needs for department.
• Ensure that fax and copy machines are in working condition.
• Monitor, troubleshoot, and track all office equipment maintenance issues.
• Schedule all office equipment repairs, and servicing as needed.
• Prepare, submit and track all MIS requests for assistance.
• Post, monitor and secure information on all employee and/or client bulletin boards.
• Provide purchasing/procurement support (i.e.-reconcile purchase orders and invoices).
• Ensure that the communal area is clean

Minimum Education/Experience Required:

• High School Diploma or G.E.D. and/or equivalent experience.

Other Requirements:

• Proficient experience using Microsoft Office software and knowledge of databases.
• Must be fingerprinted and obtain “Criminal History Check “(CHC) with Justice Center for the Protection of Vulnerable People with Special Needs Ability to maintain fingerprint clearance throughout the duration of employment.
• As a Mandated Reporter, you must immediately report suspected incidents/cases abuse and neglect to the Vulnerable Persons Central Register (VPCR) Hotline at 1-855-373-2122 and complete a CAMBA Incident Report
• Experience working with the Seriously and Persistently Mentally III (SPMI) population, and/or equivalent experience. Knowledgeable with Payment Requisition Forms and experience with working at the front desk. (Preferred)

Compensation: $47,775 annually
When salary ranges are listed, the range would represent the low and high end for the applicable position & program. The salary offered would be based on various factors unique to each program and candidate.This includes but is not limited to experience, education, budget and/or program size, internal equity, skills and other factors that may be required for the position and organization.

Status: Full-time (35 hours per week) (Monday-Friday 9AM-5PM)
Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.

CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation.

Help New Yorkers in need transform their lives

Each year, CAMBA reaches over 70,000 individuals and families, including over 11,000 youth. Without your support, we cannot continue to create and deliver our programs.