Administrative Assistant-Boards and Commissions (Gov Appt/Non-Merit) - Kentucky Board of Pharmacy

Commonwealth of Kentucky; Frankfort (KY); Hybrid; USD 55,000 - 60,000; Full time

Job summary

Join a dedicated team as an Administrative Assistant for the Kentucky Board of Pharmacy, where you will play a crucial role in supporting board activities and ensuring efficient operations. This position offers a dynamic work environment where you will coordinate meetings, manage HR processes, and oversee fiscal responsibilities. With a focus on public health and safety, you will contribute to the effective regulation of pharmacy practices. Enjoy a variety of perks, including paid leave, health insurance options, and opportunities for career development. If you're looking for a rewarding career that makes a difference in your community, this is the opportunity for you!

Benefits

Paid leave (sick, annual, etc.)

Training/career development opportunities

Educational and tuition assistance

Health, dental, and vision insurance options

Life insurance

Retirement plan

Wellness incentive programs

Employee discounts

Telecommuting options

Flexible work schedules

Qualifications

• Experience with eMars preferred for fiscal management tasks.
• Proficient in Microsoft Office for administrative duties.

Responsibilities

• Coordinate meetings and manage documentation for the Board.
• Process personnel actions and ensure payroll compliance.
• Serve as fiscal manager and handle financial documentation.

Skills

Organizational Skills

Communication Skills

HR Administration

Meeting Coordination

Fiscal Management

Microsoft Office

Education

High School Diploma

Associate's Degree

Tools

eMars

Microsoft Office

Job description

Administrative Assistant-Boards and Commissions (Gov Appt/Non-Merit) - Kentucky Board of Pharmacy

$55,000.00 - $60,000.00 Annually

Employment Type:

EXECUTIVE BRANCH | FULL TIME | INELIGIBLE FOR OVERTIME PAY | NON-CHAPTER | 37.5 HR/WK

Location:

125 Holmes Street, #300
Frankfort, KY 40601 USA

The agency may authorize the selected candidate to telecommute. The agency may terminate or modify the telecommuting arrangement at any time.

Description:

The mission of the Kentucky Board of Pharmacy is to promote, preserve, and protect the public health, safety, and welfare through effective regulation of the practice of pharmacy; the licensure of pharmacists; the licensure, control, and regulation of all sites or persons who are required to obtain a license or permit from the Board of Pharmacy that distribute, manufacture, or sell drugs within the Commonwealth.

We are looking for an Administrative Assistant- Boards and Commissions to join our team of highly skilled professionals. As an Administrative Assistant- Boards and Commissions, you will be responsible for administrative functions of the Board including serving as meeting coordinator, fiscal manager, and HR administrator, performing other duties as assigned.

Responsibilities include, but are not limited to:

• Serves as meeting coordinator for Board and Committee meetings including polling members for meeting dates, gathering and distributing all meeting materials, and recording all meeting minutes and video/audio recordings.
• Serves as primary contact for Board members/committee members regarding pay, travel documentation and reimbursement, and general scheduling/administrative information.
• Serves as Human Resource Administrator processing all personnel actions and associated paperwork/communication/badge and equipment procurement, etc.
• Ensures payroll/time entry compliance and timely submission of all timesheets for the agency with no errors.
• Liaison with COT for any office computer/technology needs or issues.
• Disseminates HR information to all Board staff.
• Serves as fiscal manager for the agency including creating and entering financial documents in eMars for accounts receivable, accounts payable, in-state and out-of-state travel requests, approval, documentation, and reimbursement.
• Creates and processes personal service contracts and assists Executive Director with the biennial budget.
• Pro card administrator.
• Processes and manages all incoming applications/documentation for resident facilities including initial applications, change of ownership applications, change of address/location applications, and name change applications.
• Works with inspection staff to ensure the timely approval, processing, and issuance of resident facility licenses and permits.
• Serves as webmaster of the BOP website and works with Kentucky Interactive to ensure all functionalities on the website are operating appropriately.
• Distributes mass email blasts at the direction of the Executive Director.
• Facilitates RegWatch communications when new/amended regulations are filed.
• Performs other duties as assigned.

Preferred skills and abilities:

• Experience with eMARs preferred.
• Ability to plan, organize, manage resources, and establish effective working relationships.
• Ability to demonstrate regular and predictable attendance.
• Proficient computer skills including knowledge of Microsoft Office applications.
• Excellent written and verbal communication skills.

Reasons to work for us include:

• Paid leave (sick, annual, etc.) and paid holidays.
• Training/career development opportunities.
• Educational and tuition assistance.
• A variety of affordable health, dental and vision insurance options, flexible spending accounts, and first day health insurance coverage.
• Life insurance.
• Retirement.
• Deferred compensation.
• Wellness incentive programs.
• Employee discounts on electronics, health and wellness, retail, travel/events/entertainment, services/education.
• Telecommuting and flexible work schedules.

Applicants must be currently authorized to work in the United States for any employer.

If you are interested in a challenging yet rewarding career where you can make a positive impact in your community, we would love to review your application for Administrative Assistant- Boards and Commissions within the Board of Pharmacy.