Administrative Assistant (Beacon Community Center)

Chinese-American Planning Council; New York (NY); On-site; USD 100,000 - 125,000; Part time

Job summary

An established industry player is seeking a dedicated individual for a part-time role focused on community support and engagement. This position involves providing logistical assistance, translation support, and ensuring effective communication with diverse participants. The ideal candidate will bring strong organizational skills, attention to detail, and a passion for serving the community. Join a vibrant team that values cultural awareness and promotes self-sufficiency among local families. If you are looking to make a meaningful impact while working in a supportive environment, this opportunity is perfect for you.

Benefits

Paid New York State sick time

Qualifications

• Minimum high school diploma required; two years of college education preferred.
• Strong written, verbal, and organizational skills are essential.

Responsibilities

• Provide logistical support and monitor materials for program activities.
• Assist with participant registration and maintain attendance data.

Skills

Verbal and written communication

Interpersonal skills

Organizational skills

Multitasking

Attention to detail

Problem-solving

Cultural sensitivity

Bilingual fluency in English and Mandarin

Education

High School Diploma or Equivalent

Two years of college education

Tools

Microsoft Office (Word, Excel, Outlook)

Zoom

Teams

Webex

Job description

Job Details Level: Entry Job Location: Beacon IS 220 - Brooklyn, NY Position Type: Part Time Education Level: High School Degree or Equivalent Salary Range: $18.00 - $22.00 Hourly Job Shift: Day and occasional weekends and evenings Job Category: Admin - Clerical

ORGANIZATION DESCRIPTION

Founded in 1965, the Chinese-American Planning Council, Inc. (CPC) aims to promote the social and economic empowerment of Chinese American, immigrant, and low-income communities. Today, CPC is the nation's largest Asian American social services agency and offers more than 50 programs at over 35 sites throughout New York City, including early childhood education, school-age care, youth services, workforce development, community services, and senior services. CPC strives to be the premier social service and leadership development organization. In 2022, our core programs and emergency services reached 200,000 people living in all five boroughs and all 51 city council districts. This accomplishment is a testament to the incredible work and dedication of our staff. (For more information, please visit: CPC Website)

PROGRAM SUMMARY

Funded through the NYC Department of Youth and Community Development (DYCD), the CPC Beacon Community Center at John J. Pershing I.S. 220 serves youth, adults, and families in the Sunset Park neighborhood. The center’s goal is to deliver a multitude of services for local community members by creating an inclusive atmosphere that promotes cultural awareness, active engagement, leadership, and advocacy skills acquisition, and empowers individuals to ultimately become self-sufficient.

ESSENTIAL RESPONSIBILITIES

• Provide logistical support by monitoring materials, supplies, and scheduling for program activities.
• Provide verbal and written translation support as needed to ensure effective communication with non-English-speaking participants and families.
• Assist with participant registration, ensuring all necessary paperwork is completed and up to date.
• Accurately enter, update, and maintain enrollment and attendance data in the system.
• Assist in the development and preparation of promotional materials and event documentation.
• Monitor inventory levels for supplies and reorder as necessary to ensure continuous program operations.
• Perform additional tasks assigned by the Program Assistant and Beacon Leadership.

QUALIFICATIONS

Education and Experience:

• Minimum high school diploma or equivalent required, along with at least two years of college education.

Skills and Competencies:

• Strong written, verbal, interpersonal, and organizational skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High attention to detail, especially in data entry and documentation.
• Proficient in verbal and written translation support.
• Problem-solving skills to handle unexpected situations efficiently.
• Cultural sensitivity and awareness of diverse community needs.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and virtual platforms (Zoom, Teams, Webex).
• Bilingual fluency in English and Mandarin is required.

COMPENSATION & BENEFITS OVERVIEW

• $18.00 - $22.00 per hour; 15 hours per week with occasional weekends as needed.
• CPC offers eligible part-time staff members mandatory benefits, including paid New York State sick time.

HOW TO APPLY

Interested individuals should submit their resume, along with a cover letter addressed to Omar Roberts, when applying online via CPC’s website: CPC Job Listings or selected online job boards. All documents should be submitted as one single file. Applicants may reach out to [e-mail] with any questions or further inquiries.

CPC is an Equal Opportunity Employer. CPC values a diverse, equitable, and inclusive workplace and strongly encourages women, BIPOC, immigrants, LGBTQ+, individuals with disabilities, and veterans to apply.