Administrative Assistant Associate

New Mexico State University; Doña Ana (NM); On-site; USD 19,000 - 27,000; Full time

Job summary

New Mexico State University’s Doña Ana Community College seeks an Administrative Assistant Associate to provide office support to senior staff, coordinate meetings, and manage hires and travel documentation. The role operates in a standard Monday–Friday schedule with occasional evening commitments for advisory committee meetings.

The position requires a high school diploma with at least one year of relevant experience; bilingual skills and Banner experience are preferred.

Qualifications

• High School diploma or equivalent with at least 1 year of relevant experience.
• Preferred Banner experience and bilingual ability (English/Spanish).
• Experience creating and manipulating interactive forms using Adobe Acrobat DC.
• Experience with hiring, procurement and records retention.
• Experience using Zoom and Microsoft Teams.

Responsibilities

• Provides office support to the Dean, Department Chair, and Faculty.
• Work closely with other admins in the Division.
• Process hires for part-time faculty including new hire paperwork and offer letters via EPAF.
• Organizes meetings, serves as minute taker, prepares handouts, and notifies attendees.
• Schedules/ organizes Zoom meetings and events.
• Creates and tracks travel and team travel documentation (requests and reimbursements).
• Text book orders—submits required course materials for the department.
• Manages P-card transactions and receipts.
• Creates schedule block charts for semester classes.
• Assigns and distributes door codes and key cards to faculty and staff.
• Reserves conference rooms and classrooms as needed.

Skills

Office support

Scheduling

Meeting coordination

Travel documentation

Education

High School diploma

1 year relevant experience

Tools

EPAF system

Adobe Acrobat DC

Zoom

Microsoft Teams

Job description

• Staff
• Staff Full-time
• Closing at: Nov 27 2026 - 23:55 MST

• 504261
• Do"na Ana Community College, New Mexico, United States
• Staff
• Staff Full-time
• Closing at: Nov 27 2026 - 23:55 MST

Department Contact: Kathy Shreffler; [e-mail]

Internal or External Search: External - Open to all applicants

Advertising Summary: DACC, a responsive, accessible, comprehensive, learning-centered community college that provides education opportunities to a diverse community of learners is inviting candidates to apply for the following vacant position:

Position Details

Position Title: Administrative Assistant Associate

College/Division: DACC Dona Ana CC

Department: 940770-DACC ADVANCED TECHNOLOGIES DIV

Location: Do"na Ana Community College

Target Hourly/Salary Rate: 16.83

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not Applicable

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: Standard M-F, 8-5 is typical. Occasional need to work until 7:30 pm for advisory committee meetings.

Job Duties and Responsibilities

• Provides office support to Dean, Department Chair, and Faculty.
• Work closely with other admins in the Division.
• Process hires for part time faculty to include new hire paperwork, and offer letters using the EPAF system.
• Organizes meetings as assigned including serving as minute taker, preparing copies of handouts, ordering refreshments (if appropriate), and notifying attendees.
• Schedules/ organize zoom meetings, and events.
• Creates and tracks travel and team travel documentation (requests and reimbursements).
• Text Book Orders - responsible for submitting required course materials for your department (on behalf of instructors).
• P-card transactions/ Submits and tracks procurement card receipts.
• Creates schedule block charts for semester classes.
• Assigns and distributes door codes and key cards to faculty and staff.
• Reserves conference rooms and classrooms as needed.

Qualifications

Required Education and Experience: High School diploma + 1 years of relevant experience, or higher degree.

Preferred Qualifications

Banner experience, Bilingual (English/Spanish). Experience in creating and manipulating interactive forms and documents using Adobe Acrobat DC. Experience with hiring, procurement and records retention. Experience using various web and video conferencing software, including Zoom and Microsoft Teams.

Working Conditions and Physical Effort

Environment

Work is normally performed in a typical interior/office work environment.

Physical Effort

No or very limited physical effort required.

Lifting Requirements

Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk

No or very limited exposure to physical risk.

Recruitment Summary

We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.

NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.

NMSU Global Campus

Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives - and the lives of the people they love - through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.

NMSU Main Campus

Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.

Do"na Ana Community College

Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Do"na Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.

Alamogordo Campus

Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated "on the hill" above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.

Grants Campus

NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.

EEO Statement

New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.