Administrative Assistant – Anesthesiology Department

Loyola Medicine; Maywood (IL); On-site; USD 23,000 - 36,000; Full time

Job summary

Loyola Medicine, part of Trinity Health, seeks an Administrative Assistant to support the Department of Anesthesiology. The role involves calendar management, meeting coordination, and handling confidential information in a fast-paced healthcare setting.

Qualified candidates will have a high school diploma with 6–10 years' relevant experience, proficiency in Microsoft Office 365, and strong communication skills. This is a full-time, day-shift position based in Maywood, IL.

Qualifications

• Administrative or secretarial experience in a fast-paced healthcare setting.
• Demonstrated organization and calendar management abilities.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support to faculty, residents, and staff in the Department of Anesthesiology.
• Manage schedules, coordinate meetings, and track daily calendars.
• Prepare and distribute emails, memos, and meeting minutes.
• Maintain confidential records and monthly expense reports.
• Greet visitors and support day-to-day office operations.

Skills

Administrative support

Scheduling

Multitasking

Communication

MS Office

Education

High School Diploma

Bachelor's degree (preferred)

Tools

Microsoft Office 365

Outlook

Word

Excel

Teams

SharePoint

Job description

Loyola Medicine, part of Trinity Health, seeks an Administrative Assistant to support the Department of Anesthesiology. The role involves calendar management, meeting coordination, and handling confidential information in a fast-paced healthcare setting.

Qualified candidates will have a high school diploma with 6–10 years' relevant experience, proficiency in Microsoft Office 365, and strong communication skills. This is a full-time, day-shift position based in Maywood, IL.