Administrative Assistant - Adult Day Health Care Program

Easter Seals Florida; Gainesville (FL); On-site; USD 17,000 - 24,000; Part time

Job summary

Easterseals Florida is seeking an Administrative Assistant for our Adult Day Health Care Program in Gainesville. This on-site, part-time role supports daily operations, greets visitors, handles phones, and manages clerical tasks to keep the program running smoothly.

The ideal candidate is organized, detail-oriented, and proficient with MS Office, Adobe Acrobat, and data entry. Flexible, friendly, and team-focused individuals are encouraged to apply.

Qualifications

• High School Diploma or GED required.
• Minimum 6 months of office/administrative experience.
• Strong communication and customer service skills.
• Ability to learn database systems quickly.
• Proficient in Microsoft Office, Adobe Acrobat, and internet tools.
• Strong organizational skills and attention to detail.
• Ability to meet our approved driver qualifications in order to drive your personal vehicle, as required, for program-related needs (minimum age of 21 and good driving history).

Responsibilities

• Greet guests and answer phones with professionalism and warmth.
• Perform clerical tasks/general office duties: copying, faxing, filing, and data entry.
• Manage incoming/outgoing mail and faxes.
• Maintain office supplies and cleanliness.
• Assist with bank deposits and handle incoming payments.
• Support program and administrative projects as needed.

Skills

Strong communication

Customer service

Organizational skills

Attention to detail

Learn database systems quickly

Education

High School Diploma or GED

Tools

Microsoft Office

Adobe Acrobat

Internet tools

Data entry

Job description

Pay rate will be between $15.00 to $15.45 per hour (based on experience)

Part-time (up to 15 hours/week) position - On-site position

Work schedule will be between 9:00 am to 5:00 pm, Monday through Friday

Easterseals Florida is looking for a friendly, organized, and detail-oriented Administrative Assistant to join our Adult Day Health Care Program in Gainesville. In this important role, you'll help keep daily operations running smoothly while supporting a dedicated team that makes a meaningful difference in the lives of the individuals we serve.

If you enjoy multitasking, working with technology, and being the go-to person who keeps everything organized, we'd love to hear from you!

If you're a proactive, dependable, and compassionate professional who takes pride in providing excellent administrative support, we encourage you to apply and become part of the Easterseals Florida team.

A snapshot of what you'll be doing:

• Greet guests and answer phones with professionalism and warmth
• Perform clerical tasks/general office duties: copying, faxing, filing, and data entry
• Manage incoming/outgoing mail and faxes
• Maintain office supplies and cleanliness
• Assist with bank deposits and handle incoming payments
• Support program and administrative projects as needed

Qualifications

• High School Diploma or GED
• Minimum 6 months of office/administrative experience
• Strong communication and customer service skills
• Ability to learn database systems quickly
• Proficient in Microsoft Office, Adobe Acrobat, and internet tools
• Strong organizational skills and attention to detail
• Ability to meet our approved driver qualifications in order to drive your personal vehicle, as required, for program-related needs (minimum age of 21 and good driving history)

What we offer

• Live and on demand Professional Development opportunities
• Employee Assistance Program
• 401K Savings Plan
• Easterseals Cares Wellness Program
• Work Life Balance
• The Opportunity to Make a Difference in the Community and the Organization

Easterseals Florida has been rated a Great Place to Work (2020 - 2025) by our employees! We provide services daily that are leading the way to 100% equity, inclusion and access for people living with disabilities, families and communities. Working at Easterseals is more than just a job - it's an opportunity to be part of something bigger! If you want to translate your talent, your passion, and your commitment to help people with disabilities, families and the community, you might be exactly what we are looking for.

Easterseals Florida is a Drug Free Workplace (DFWP).

Easterseals Florida is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

Easterseals Florida is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact our HR department at [phone], [e-mail], 2010 Crosby Way, Winter Park, FL 32792.

Under the directive of Florida House Bill 531, our organization utilizes the Care Provider Background Screening Clearinghouse. More information regarding the background screening requirements for this position can be found on the Florida HealthSource Background Screening website or at this specific link: https://info.flclearinghouse.co m.