Administrative Assistant (Admin) (58373)

Adams and Associates, Inc.; Miami Gardens (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

A leading company is seeking an Administrative Support professional for a full-time role. The position involves providing crucial administrative and technical support, overseeing various clerical tasks, and ensuring a productive environment for staff and students. Candidates must hold a high school diploma and have at least three years of experience, preferably with relevant certifications.

Qualifications

• Minimum three years of secretarial experience required.
• Advanced degrees preferred.

Responsibilities

• Provide administrative and technical support to the department.
• Coordinate special projects and support other departments.
• Manage clerical tasks such as documentation, correspondence, and meeting scheduling.

Skills

Proficiency in Microsoft Office Suite

Clerical skills

Research and report preparation

Communication

Education

High School diploma or equivalent

Certification from an accredited or relevant training program

Job description

Job Details

Job Location: Miami - Miami Gardens, FL

Position Type: Full Time

Education Level: High School

Salary Range: Undisclosed

Travel Percentage: Negligible

Job Shift: Day

Job Category: Admin - Clerical

Description

Responsible for providing administrative and technical support to the respective department. Assists and coordinates special projects and offers support to other departments as needed.

Requirements include a High School diploma or equivalent; advanced degrees are preferred. A minimum of three years of secretarial experience is required, along with a degree or certification from an accredited or relevant certified training program. Proficiency in Microsoft Office Suite is mandatory.

Qualifications

• Adheres to all integrity guidelines, ensuring no manipulation of student data.
• Performs research, prepares reports, handles information requests, and manages clerical tasks such as documentation, mail sorting/distribution, correspondence, visitor reception, conference call arrangements, and meeting scheduling. May also handle travel arrangements.
• Ensures timely submission, logging, and tracking of all contract deliverables, requests, reports, and correspondence. Drafts and proofreads communications, maintaining quality in internal and external interactions with the Corporate Office, Department of Labor, and external organizations.
• Maintains systems and libraries, including CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude, PRH, JC Program Instructions, JC Notices, directives, and SOPs.
• Organizes a clean, safe, and conducive environment for students and staff.
• Prepares and distributes the weekly newsletter, collaborating with staff for content and highlights. Also prepares and distributes meeting minutes.
• Delivers thorough, timely, and accurate work.
• Maintains good attendance, accountability, and productivity standards.
• Prioritizes and organizes tasks to meet deadlines and goals.
• Applies job knowledge effectively and maintains necessary skills proactively.
• Mentors and models the Career Success Standards as per PRH.
• Shows respect and courtesy to students, holding them accountable for their actions.
• Provides quality programs and services, pursuing continuous improvement.
• Communicates ideas clearly and contributes to team efforts, offering relevant insights.
• Articulates thoughts effectively, analyzes problems, and evaluates solutions, ensuring prompt action.
• Collaborates across departments to ensure effective supervision and services.
• Accepts supervision from the Center Director/Shift Manager and may perform responsibilities of other departments temporarily.
• Performs other duties as assigned.

Adams and Associates, Inc. complies with federal regulations prohibiting discrimination and requires affirmative action in employment practices. Support and accommodations are available upon request for individuals with disabilities.