Administrative Assistant- ACT/FACT Assertive Community Treatment - Exton Chester County

St. Luke’s University Health Network; Exton (PA); On-site; USD 38,000 - 52,000; Full time

Job summary

St. Luke’s University Health Network is seeking an Administrative Assistant to perform a range of administrative duties and facilitate communications within the organization and the community.

The role requires strong organizational skills, five years of clerical experience, and proficiency in Microsoft Office and related software. Responsibilities include scheduling, preparing meeting packages, taking minutes, and ensuring policy compliance.

Qualifications

• Graduate from secretarial or business administration program preferred.
• Five years experience as a secretary or administrative assistant.
• Proficient in Microsoft Word, PowerPoint, Excel, Access, Visio and Adobe Acrobat.

Responsibilities

• Accurately arranges and schedules meetings and appointments; maintains calendar.
• Completes payroll documentation and submits per Network policy.
• Composes routine correspondence for signatures and maintains files electronically or on paper.
• Maintains department budget awareness and uses resources wisely.
• Takes minutes and assists in meetings as directed.
• Proficient with dictation systems and Microsoft Office suite.

Skills

Organizational skills

Communication

Secretarial experience

Education

Secretarial/Business Admin program

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Microsoft Outlook

Adobe Acrobat Pro

Microsoft Visio

Dictation systems

Job description

St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. Full-Time The Administrative Assistant performs administrative duties, facilitates communication among the organization, the Network, and the community.

JOB DUTIES AND RESPONSIBILITIES

• Accurately arranges and schedules meetings and appointments, maintains calendar.
• May complete payroll documentation and submit according to Network policy.
• Composes routine correspondence for signatures.
• Maintains files of contracts and correspondence and related materials electronically and paper, when appropriate.
• Works interactively within Department in continuing own development through active participation in in-services and/or continuing education programs.
• Communicates effectively via telephone, screening calls and referring to appropriate person.
• Maintains awareness of department budget and works within its resources.
• Keeps organizational policy and procedure manuals and documents updated.
• Responsible for preparing meeting packages, as directed.
• Responsible for taking minutes and attends other meetings as directed.
• Demonstrates proficiency in the use of dictation systems, Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Adobe Acrobat Professional, Microsoft Visio, Microsoft Outlook, and other computer systems as needed.
• Design and maintain databases as needed.
• Promptly handles complaints as appropriate.
• Setting up meetings, meeting rooms, meeting packages and resources required for those meetings as directed.
• Responsible for assisting Administrator to achieve the Agency goals through patient interaction, correspondence, responsiveness and proactive communications.
• Utilizes good problem solving skills.
• Assists in gathering and recording data as requested.
• Takes responsibility for complaints to be handled according to Network policy assuring complete follow through.
• Other related duties as assigned.

PHYSICAL AND SENSORY REQUIREMENTS

• Occasionally lift and/or carry 50 lbs.
• Frequently lift and/or carry 25 lbs.
• Being able to frequently lift or carry objects weighing up to 25 pounds is often more critical that being able to lift up to 50 lbs at a time.
• Stand and/or walk at least 6 hours in an 8-hour work day.
• Stooping (bending at the waist) and crouching (stooping and bending at the knee) – required frequently.
• Handling (grasping) – required frequently.
• Fingering (fine manipulation) – required only occasionally.

EDUCATION

Graduate from a secretarial/business administration program preferred.

TRAINING AND EXPERIENCE

Ability to complete clerical and secretarial duties. Tact, courtesy, initiative, sound judgment and the ability to follow direction. Five years experience as a secretary or administrative assistant. Ability to work with people in a diplomatic manner. Ability to work independently or with minimal supervision. Computer proficiency in basic and some advanced features of Microsoft Word, PowerPoint, Excel, Access, Visio and Adobe Acrobat.

St. Luke's University Health Network is an Equal Opportunity Employer. Founded in 1872, St. Luke’s University Health Network (SLUHN) is a fully integrated, regional, non-profit network of more than 23,000 employees providing services at 16 campuses and 350+ outpatient sites. With annual net revenue in excess of $4 billion, the Network’s service area includes 11 counties in two states: Lehigh, Northampton, Berks, Bucks, Carbon, Montgomery, Monroe, Schuylkill and Luzerne counties in Pennsylvania and Warren and Hunterdon counties in New Jersey. St. Luke’s hospitals operate the largest network of trauma centers in Pennsylvania, with the Bethlehem Campus being home to St. Luke’s Children’s Hospital. SLUHN is the only Lehigh Valley-based health care system to earn Medicare’s five-star ratings (the highest) for quality, efficiency and patient satisfaction. It is both a Leapfrog Group and Healthgrades Top Hospital and a Newsweek World’s Best Hospital. The Network’s flagship University Hospital has earned the 100 Top Major Teaching Hospital designation from Premier 13 times total and eleven years in a row, including in 2023 when it was identified as THE #4 TEACHING HOSPITAL IN THE COUNTRY. In 2021, St. Luke’s was identified as one of the 15 Top Health Systems nationally. St. Luke’s is the ONLY health care institution in the Lehigh Valley to be named a Top Workplace regionally repeating the exclusive honor for the third year in a row. Also, for the third straight year, St. Luke’s has been a Top Workplaces in the Philadelphia Region by the Philadelphia Inquirer, ranking 9th in the large employer category for 2025 and the only health care system in PA to receive this award. In 2025, St. Luke’s was recognized as a national Top Workplaces by USA Today, three years in a row, including the 3rd best health care system in the nation in 2023 and 2024. Lastly, in 2025, St. Luke’s was named a Top Workplace in New Jersey for the third year in a row.

Learn More Here.