Administrative Assistant (A4)

DHL Express; Los Angeles (CA); On-site; USD 37,000 - 51,000; Full time

Benefits offered by this job

Competitive pay

401K match

Medical benefits

Tuition reimbursement

Paid time off

Employee discount

Training opportunities

Job summary

DHL Express in Los Angeles is seeking an Administrative Assistant to support clearance teams, coordinate events and handle day-to-day clerical duties. The role focuses on keeping workflows timely, managing calls, email, scheduling, and document filing.

Ideal candidates have strong organizational and communication skills, HS diploma, and experience with MS Office. We offer competitive pay and benefits as part of DHL's commitment to a great workplace.

Qualifications

• High school diploma or equivalent required.
• Prior administrative experience preferred.
• Proficiency in MS Office (Word, PowerPoint, Excel).
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to work in a fast-paced office environment.

Responsibilities

• Manage workflow by assigning and completing tasks on deadlines.
• Vendor follow-up and coordination.
• Support finance and operations with billing, AP, and vendor coordination.
• Assist in coordinating Gateway Activities.
• Implement and monitor programs as directed by management.
• Generate communications and reports.
• Maintain office equipment and supplies.
• Answer questions and manage calls, email, calendar, and documents.
• Other duties as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Fast-paced environment

Education

High School or Equivalent

Tools

MS Office

Word

PowerPoint

Excel

Job description

What makes DHL great?Our People! We know each employee’s individual contributions make us the #1 Delivery and Logistics Company in the world.

Distinguished as No. 1 World’s Best Workplace™ by Great Place to Work and Fortune Magazine

DHL is committed to maintaining an environment that empowers every team member to make the greatest possible impact on our business. Our culture is about personal commitment – to our business, to each other and to our global communities. DHL is dedicated to being a great place to work. In addition to competitive compensation packages, our employees enjoy a range of programs, services and benefits that bring the best to their personal lives.

Start YOUR career with DHL today…

The Administrative Assistance is a key driver in making the Gateway a great place to work. This position offers interaction with our Clearance teams at every level ensuring events are coordinated and ensuring our teams have what they need to make their jobs easier. The Administrative Assistance is the expert of social activities and entertainment while at the same time a driver of the day to day administration of clerical responsibilities.

Key Responsibilities:

• Manage workflow by assigning and completing tasks accordingly, ensuring that deadlines are met and work is completed timely and accurately including accounts payable and receivable
• Vendors follow up and coordination
• Support the finance and operations teams by managing billing processes, overseeing accounts payable, and coordinating with vendors to ensure timely order fulfillment
• Assist in the coordination of Gateway Activities
• Implement and monitor programs as directed by management, and see the programs through to completion
• Generate communication and reports when appropriate
• Assume responsibility for maintenance of office equipment, including computers, copy machines and other hardware for the Gateway
• Maintain office supplies by checking inventory and order items
• Respond to questions and requests for information
• Managing calls, Email, correspondence, meeting scheduling, calendar, filing system and documents as needed
• Other duties as assigned by management

Skills & Qualifications:

• This role requires strong organizational skills, attention to detail, and effective communication abilities
• High School or Equivalent
• Prior Administrative experience highly desired
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented and comfortable working in a fast-paced office environment
• Excellent communication skills
• Superior organization skills and dedication to completing projects in a timely manner

Pre-employment Requirements:

• DHL Participates in DPS ( Denied Party Screening)
• Drug testing, background check and Physical exam
• LAWA badging process

Employee Benefits & Incentives

DHL benefits and incentive offerings are designed to reflect a substantial experience for both employees and their dependents during their career and life journey. The specifics will vary, but wherever you join and in whatever role, you'll find our benefits and rewards are among the best in the industry They include:

• Competitive Hourly Pay: $32.31
• Retirement Savings – 401K with company match
• myShares - Voluntary plan to buy discounted company shares
• Medical, Dental, Vision, well-being programs
• Tuition Reimbursement
• Generous Paid Time Off
• Paid Leave
• Employee Discount Program
• Employee Assistance & Work Life Program
• Outstanding training opportunities

DHL is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. The EEO is the Law poster is available here:https://www.eeoc.gov/employers/eeo-law-poster

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.