Administrative Assistant - 60026665 *INTERNAL APPLICANTS ONLY*

State of South Carolina; Columbia (SC); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health/Dental/Vision

Life Insurance

Vacation Leave

Sick Leave

Paid Holidays

Parental Leave

Relocation Assistance

Retirement Plan

Public Service Loan Forgiveness

Job summary

SC Commission for the Blind (SCCB) is seeking a highly organized Administrative Assistant to provide essential administrative support, manage office operations, and coordinate with vendors and consumers. The role involves front-line customer service, processing purchases, and supporting counselors with appointments and caseload management.

The position requires a high school diploma with related experience; a bachelor's degree may substitute for the experience.

Qualifications

• Strong customer service and administrative skills.
• Bachelor's degree may substitute for related work experience.

Responsibilities

• Serve as front-line customer service for the office, including answering phones and greeting visitors.
• Process fiscal activities such as creating shopping carts/authorizations and issuing purchase orders.
• Review monthly QA Open Encumbrance report and follow up with vendors for documentation.
• Schedule appointments with service providers and notify consumers of upcoming meetings.
• Provide general administrative support including case file maintenance and document preparation.
• Maintain positive relationships with vendors and coordinate services as needed.
• Assist counselors with scheduling meetings and caseload management sessions.
• Manage office supplies and inventory, including ordering and stocking.

Skills

Customer service

Administrative support

Vendor coordination

Education

High school diploma

Job description

*INTERNAL APPLICANTS ONLY*

The mission of the SC Commission for the Blind (SCCB), established in 1966, is to provide quality individualized vocational rehabilitation services, independent living services, and prevention-of-blindness services to South Carolinians who are blind or have low vision leading to competitive employment and social and economic independence. Our goal is to become a national model vocational rehabilitation agency for people who are blind or low vision, demonstrating quality services, accountability, innovation, effectiveness and efficiency.

Do you want a career doing meaningful work that has a positive impact on people’s lives? Have you thought about a career in state government but weren’t sure how or where to begin? The SCCB is looking for hard working passionate individuals such as you! Every SCCB employee is important and a career with the SCCB will give you the opportunity to grow professionally and personally as you play a crucial role in the delivery of services to South Carolinians with visual impairments.

The SCCB is currently recruiting for a highly organized and customer-focused individual to join our team as an Administrative Assistant. This role will involve providing essential administrative support, managing office operations, and ensuring smooth coordination with vendors, service providers, and consumers.

These duties include but are not limited to:

• Serve as the front-line customer service provider for the office, including answering phones, greeting visitors, opening, stamping, and filing mail, and providing general information on agency programs.
• Ensure all fiscal activities (i.e., creating shopping carts/authorizations, emailing purchase orders, documenting goods receipts, sending invoices, etc.) are completed in a timely manner in accordance with agency policies.
• Review the monthly Quality Assurance Open Encumbrance report. Follow up with vendors/service providers for each open authorization to determine if goods and/or services were received and gather necessary documentation.
• Schedule appointments with service providers after receiving purchase orders. Notify consumers of appointments and provide them with appointment reminders using their preferred method of contact.
• Provide general administrative support including but not limited to consumer case file assembly/maintenance, photocopying, faxing, filing, and document preparation for assigned region.
• Maintain positive, professional relationships with vendors and service providers, coordinating services and addressing issues as they arise to ensure timely coordination of services.
• Assist counselors with scheduling and coordinating meetings/appointments with consumers.
• Participate in weekly caseload management sessions with counselors to discuss caseload and specific consumer needs.
• Manage office supplies and inventory, including ordering, stocking, and distributing supplies as needed as well as other duties as assigned.

A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

Agency: A high school diploma and one year of relevant experience.

The SCCB is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited to, lactation), national origin, age (40 or older), disability or genetic information.

The SCCB offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouses, and children,
• 15 days of annual (vacation) leave per year*,
• 15 days of sick leave per year,
• 13 paid holidays,
• Paid Parental Leave,
• Relocation reimbursement**,
• State Retirement Plan and Deferred Compensation Programs, and
• Public Service Loan Forgiveness.

*Employees holding FTE status earn additional annual leave the longer they remain employed with the state.

**Eligible new hires from out-of-state may receive up to $5,000 in reimbursements for certain expenses, pursuant to Section 8-11-135 of the South Carolina Code of Laws.

A copy of your transcript may be uploaded as an attachment to the application. Upon hiring, candidates must submit official college transcript(s) or diploma(s) for degree(s) obtained. Failure to produce an official, certified transcript may result in not being hired or termination.