Administrative Assistant - 55 Hudson

Greystar; Jersey City (NJ); Sur place; USD 33 000 - 36 000; Plein temps

Avantages offerts par ce poste

Medical, Dental, Vision

Paid time off

Housing discount

Sabbatical

401(k) with company match

Parental leave

Employee assistance program

Life insurance

Résumé du poste

Greystar Real Estate Partners, LLC is seeking an on-site Administrative Facilities Team Member to support a department with a mix of clerical and administrative duties in Jersey City. The role involves maintaining office equipment and facilities, greetings, calendar management, and coordination with vendors to ensure smooth operations.

You will handle communications, prepare documents, manage mail, process invoices, and contribute to a welcoming office environment.

Responsabilités

• Ensure that the property facilities are in working condition by coordinating with vendors, contractors, building management and other service providers as needed.
• Maintain current city permits (alarm, pool, spa, boiler, hazmat recycling) for property(ies).
• Greet and welcome visitors, guests and visiting team members, provide refreshments, direct them to meeting rooms and offices, and answer questions about facilities, transportation, or other business arrangements.
• Maintain calendars for meetings, events and appointments; schedule rooms/locations and resolve conflicts to optimize time use.
• Establish and monitor inventory of office supplies; order supplies within budget and act as liaison with vendors for repair or renewal needs.
• Answer incoming calls, direct to appropriate team members, respond to questions, and take and deliver complete messages promptly.
• Prepare documents, letters, presentations and other communications; type and spell-check; create graphs; ensure retention policies are followed.
• Handle incoming and outgoing mail/deliveries; manage postage meters and shipping supplies; sort mail by priority and distribute accordingly.
• Receive, verify, approve and process invoices and purchase orders; track transactions and ensure vendor compliance.
• Ensure reception, conference rooms and common areas are clean; stock beverages; arrange furniture to keep spaces attractive.
• Complete various HR, financial and administrative reports and analyses as assigned.

Description du poste

ABOUT GREYSTAR

Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $350 billion of real estate in more than 260 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing over one million units/beds globally. Across its platforms, Greystar has nearly $79 billion of assets under management, including over $34 billion of development assets and over $36.5 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com.

JOB DESCRIPTION SUMMARY

Performs various tasks and activities to provide administrative, and clerical support to a department(s) and/or group of team members and managers.

JOB DESCRIPTION

Team Member may be responsible for any combination of duties listed below:

• Ensures that the property facilities are in working condition, including office equipment, telephone and voice mail systems, fax machines, gates, internet, alarm system, temperature, A/C or heat, lighting, and other office systems, by contacting vendors, contractors, building management, and other service providers as needed.
• Maintains current city permits (alarm, pool, spa, boiler, hazmat recycling) for propert(ies).
• Greets and welcomes visitors, guests, and visiting team members to the office and provides for their comfort by offering refreshments, directing them to appropriate meeting rooms and offices, and answering questions about the facilities, transportation, or other business arrangements.
• Maintains calendars for meetings, events, and other appointments, schedules appropriate meeting rooms/locations and time, and resolves scheduling and other conflicts as necessary to ensure effective use of time and resources.
• Establishes and monitors the inventory of office supplies and equipment, orders supplies as needed and within the established budget and approval process, and acts as liaison between the Company and vendors for repair, lease renewal, equipment maintenance, or issues with supplies, invoices, and billing.
• Answers incoming telephone calls, directs callers to appropriate team members or responds to caller questions and needs, takes and delivers complete messages in a timely fashion, and follows up as needed to achieve customer satisfaction.
• Prepares documents, letters, presentations, and other communication materials for internal distribution, types and spell-checks documents, creates graphs and other displays, complies with document retention policies, and acts as liaison for questions related to communication.
• Handles incoming and outgoing mail and deliveries, including maintaining the postage meters and shipping supplies, ensuring timely distribution of incoming mail, screening and sorting priority from non-priority items as directed, and preparing overnight and special mail delivery packages.
• Receives, verifies, approves, and processes invoices, purchase orders, and other bills to be paid, tracks and maintain records of all transactions, purchases, orders, receipts, and statements, and ensures all vendors are in compliance and are approved.
• Ensures that the reception area, conference rooms, break rooms, and other common areas are clean and free of litter and trash, stocks the mini refrigerators with a variety of beverages, and straightens up furniture and accessories to maintain an attractive, clean, and appealing appearance.
• Completes various human resources, financial, administrative, and other reports and analysis, and performs other duties as assigned or as necessary.

The hourly range for this position is $24.00 - $26.00.

Additional Compensation

Many factors go into determining employee pay within the posted range including business requirements, prior experience, current skills and geographical location.

• Corporate Positions:Inaddition to the base salary, this role may be eligible to participateina quarterly or annual bonus program based onindividual and company performance.
• Onsite Property Positions:Inaddition to the base salary, this role may be eligible to participatein weekly, monthly, and/or quarterly bonus programs.

Robust Benefits Offered*

• Competitive Medical, Dental, Vision, and Disability & Lifeinsurance benefits. Low (free basic) employee Medical costs for employee-only coverage.
• Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.
• For onsite team members, onsite housing discount at Greystar-managed communities are available subject to discount and unit availability.
• 6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).
• 401(k) with Company Match up to 6% of pay after 6 months of service.
• Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).
• Employee Assistance Program.
• Critical Illness, Accident, HospitalIndemnity, PetInsurance and Legal Plans.
• Charitable giving program and benefits.

*Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listedinformation above due to Collective Bargaining Agreements and/or local governing authority.

Greystar will consider for employment qualified applicants with arrest and conviction records.

Greystar is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, military or veteran status, or any other characteristic protected by applicable law.

Important Notice: Greystar will never request your banking details or other sensitive personal information during the interview process. Greystar does not conduct any interviews via text or messaging, and all communication will come from official Greystar email addresses (@greystar.com). If you receive suspicious requests, please report them immediately to [e-mail].