Administrative Assistant 4 - Nevada Center for Excellence in Disabilities

University of Nevada, Reno; Reno (NV); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance options including eye

PERS retirement benefits

Tuition paid for job-related courses

Job summary

University of Nevada, Reno is seeking an Administrative Assistant 4 to support the Nevada Center for Excellence in Disabilities (NCED) administrative team. The role involves Medicaid billing coordination, data reporting, and ensuring efficient day‑to‑day operations.

Requirements include a high school diploma or equivalent and four years of progressive administrative experience. Experience in Nevada state service is a plus; the position is contingent upon funding and does not provide layoff

Qualifications

• High school diploma or equivalent required with four years of progressively responsible administrative experience.
• Experience as Administrative Assistant III in Nevada State service preferred.
• Equivalents with education and experience will be accepted.

Responsibilities

• Coordinate Medicaid billing activities and claims submission processes.
• Monitor billing activity and revenue to ensure accuracy and timeliness.
• Support reporting needs and data center reporting activities; audit data for accuracy.

Skills

Billing coordination

Administrative support

Data entry

Education

High school diploma or equivalent

Job description

Administrative Assistant 4 – Nevada Center for Excellence in Disabilities (NCED)

The University of Nevada, College of Education is recruiting for an Administrative Assistant 4 to support the Nevada Center for Excellence in Disabilities (NCED) administrative team.

This position does not provide layoff rights and is contingent upon funding.

Key Responsibilities

• Coordinate Medicaid billing activities
• Develop and maintain processes to support accurate and timely claims submission
• Monitor billing activity and revenue
• Ensure compliance with applicable policies, requirements, and regulations
• Coordinate center data reporting activities
• Audit data for accuracy and consistency
• Train staff on data entry processes
• Support reporting needs
• Manage center asset reporting and technology resources
• Coordinate meetings and events for day‑to‑day office operations
• Purchase supplies
• Reconcile purchasing card and travel transactions
• Coordinate with campus units
• Assist with employee onboarding
• Work collaboratively with NCED leadership and staff to ensure accurate financial and program data, efficient administrative processes, and effective day‑to‑day operations of the center.

Required Qualifications

• Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources
• One year of experience as an Administrative Assistant III in Nevada State service
• An equivalent combination of education and experience as described above

Preferred Qualifications

• Direct experience with healthcare/human services billing, especially within Medicaid Direct or indirect experience working with people with disabilities
• Experience working in a university setting, including working across departments and programs
• Experience working in a decentralized center, with employees located across the state

Schedule

The typical work schedule is Monday through Friday 8:00am to 5:00pm; this is subject to change based on organizational needs.

Compensation

Grade 29. In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code. To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01. For more information, visit the Classified Salary Calculator.

Perks and Benefits

• Employees are enrolled in the Public Employees’ Retirement System of Nevada (PERS) upon hire.
• Rich retirement plan – Retirement Calculator
• Health insurance options including dental and vision
• Life insurance, generous annual and sick leave
• Fitness Center offers an annual or semester membership and family membership options.
• Many local businesses offer discounts to WolfCard holders.
• Mountain EAP supports employees (and eligible dependents) through life's difficult moments.
• Employees’ Council (SEC) represents all Classified employees and holds monthly meetings to provide a forum for employees to participate.
• SEC Grants-in-aid for Classified Employees.
• The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions.
• Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.
• Classified Staff Grants-In-Aid Benefit.
• Classified Employee Family Opportunity Program the University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Program may be used for undergraduate and graduate state‑supported courses.
• No Full-Time Equivalent 100.0% required.

Equal Opportunity and Diversity Statement

The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others, gender, military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion.

NSHE is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others, gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, color, or religion.

About the University

The University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada’s original land‑grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries. Classified by the Carnegie® Classification of Institutions of Higher Education as an R1 ("Very High Research") university, it is also recognized in the Carnegie® Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times’ “Top Colleges for Economic Diversity.” Since 2009, nearly $1billion has been invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada’s first medical school – the University of Nevada, Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe, where education, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land‑grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.