Administrative Assistant 4

Northrop Grumman; Palatine Township (IL); On-site; USD 64,000 - 106,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Disability insurance

Savings plan

Company holidays

PTO

Job summary

Northrop Grumman is seeking an Administrative Assistant 4 in Rolling Meadows, IL to support the Survivability Production Programs Operating Unit. The role involves calendar management for executives, arranging meetings, preparing documents, and handling travel and expense reporting.

US Citizenship is required. The position involves coordinating meetings, supporting program reviews, and ensuring timely submissions.

Qualifications

• High School diploma or equivalent with 6 years of related experience.
• Advanced proficiency in Microsoft Office Suite to maintain calendars and compose documents.
• Experience with Concur travel and expense reporting; SharePoint proficiency.

Responsibilities

• Proactively manage calendars for assigned staff and schedule meetings.
• Prepare and summarize data, draft documents, plan reviews, and support submissions.
• Make domestic and international travel arrangements and process expense reports.
• Support logistics for internal and external meetings and coordinate agendas.

Skills

MS Office

Zoom/Teams

Calendar management

Travel coordination

Grammar/editing

Education

HS diploma + 6 years experience

Tools

Concur

SharePoint

Job description

RELOCATION ASSISTANCE: No relocation assistance availableCLEARANCE REQUIRED FOR START: NoCLEARANCE TYPE: NoneTRAVEL: NoDescriptionAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.Northrop Grumman's Mission Systems Sector is currently seeking an Administrative Assistant 4 to support the Survivability Production Programs Operating Unit at our Rolling Meadows, IL location to perform normal office functions such as setting up and maintaining files; managing executive’s calendars; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisors assignment. Books travel and files expense reports. This position will also support logistics and administration of annual program management reviews with large groups of customers. The position supports the Operating Unit director and program management staff within the SPP OU.Key Responsibilities:Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts.Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions.Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff.Attend staff meetings, publish agendas and follow-up on action items.Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering.Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate.Manage and/or support special projects as assignedProvide back-up support for other administrative staff as needed.Greet employees and visitors in a courteous and friendly manner.Check visitor identification, issue visitor badges, and record visitors’ arrival and departures times.Receive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business items.Provide inventory oversight and ordering/purchasing support for office supplies.Basic Qualifications:High School diploma or equivalent and 6 years additional education and/or related experience.Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, and Excel) to maintain calendars, coordinate meetings and compose briefings, reports, correspondence, and memorandum.Mastery of digital collaboration tools (Zoom, Teams, etc.) and knowledge of protocols for virtual or hybrid gatherings, understanding features (chat, screenshare, breakout rooms), ability to troubleshoot and solve minor issues in real time.Experience in planning and providing logistical support for meetings and events, including making catering arrangements.US Citizenship.Preferred Qualifications:Government/Military/Aerospace and Defense industry experience.Experience supporting multiple members of senior level management.Previous support of geographically dispersed teams.Experience in reviewing and editing written material for correct spelling and grammar.Knowledge of NGC resources, policies, and procedures.Advanced experience with Concur (or similar) travel and expense reporting system.SharePoint (or equivalent), and intranet/internet proficiency.Ability to obtain/maintain Secret security clearance.Primary Level Salary Range: $63,500.00 - $105,900.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.