Administrative Assistant 3 – Graduate Student Association

Nevada System of Higher Education; Reno (NV); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Health insurance options

Life insurance

Annual/ sick leave

Job summary

The University of Nevada, Reno is seeking a Part-Time Administrative Assistant 3 (AA3) for the Graduate Student Association. This role serves as the primary front-office contact for graduate students, faculty, staff, and external partners, handling administrative tasks, financial processes, HR support, and event coordination.

Under the Director of Graduate Student Services, you will ensure compliance with policies, manage multiple priorities, and support programs such as travel grants,

Qualifications

• High school diploma or equivalent with 3 years of relevant work experience including records management, customer relations, financial/document processing or project support.
• One year of experience as Administrative Assistant II in Nevada State service.
• Equivalent mix of education and experience as described above.

Responsibilities

• Provide administrative support for daily office operations.
• Monitor budgets, process financial transactions, reconcile accounts, and generate financial reports.

Skills

Customer service

Organizational skills

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Workday/PeopleSoft

Canvas/WebCampus

Job description

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

Job Description

The University of Nevada, Reno is recruiting for a Part- Time self-motivated and dependable Administrative Assistant 3 (AA3) for the Graduate Student Association. ***This position does not provide layoff rights and is contingent upon funding. *** The administrative assistant 3 serves as a key operational and administrative support professional for the Graduate Student Association (GSA). This position functions as the primary front-office contact for graduate students, faculty, staff, and external partners while supporting departmental operations, financial administration, human resources processes, program coordination, and event management. This position plays a vital role in ensuring the effective delivery of services, programs, scholarships, travel grants, and other initiatives that support graduate student success and engagement.

Working under the direction of the Director of Graduate Student Services, this position independently coordinates a wide range of administrative functions, maintains compliance with university, NSHE, state, and federal regulations, and serves as a resource for information related to graduate student programs, funding, and services. The role requires strong organizational skills, attention to detail, sound judgment, customer service expertise, and the ability to manage multiple priorities in a dynamic environment.

Key Responsibilities

• Provide administrative support for daily office operations.
• Monitor departmental budgets, process financial transactions, reconcile accounts, administer purchasing activities, and generate financial reports.
• Coordinate travel arrangements, expense reimbursements, purchasing card transactions, and budget-related activities in compliance with university policies.
• Support recruitment, onboarding, hiring, payroll, and personnel-related processes.
• Coordinate departmental meetings, maintain calendars, prepare meeting documentation, and manage office communications.
• Administer graduate student programs, including travel grant, regalia initiative, scholarships, awards, and free printing programs.
• Maintain databases, records, mailing lists, and departmental communications platforms.
• Provide guidance regarding university policies, procedures, and available resources while maintaining confidentiality and professionalism.

Essential Qualifications

• Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR
• One year of experience as an Administrative Assistant II in Nevada State service; OR
• An equivalent combination of education and experience as described above.

Preferred Qualifications

Candidates with the following are encouraged to apply:

• Extensive experience providing administrative, customer service, and operational support in professional office and higher education environments, including coordination of schedules, meetings, events, and day-to-day office functions.
• Knowledge of financial and business operations, including processing financial transactions, account reconciliation, budget support, purchasing, travel administration, payroll, scholarships, grants, awards, and other funding initiatives.
• Strong ability to interpret and apply policies, procedures, regulations, and compliance requirements, including FERPA, university financial practices, student services operations, and other institutional guidelines while maintaining confidentiality and sound judgment.
• Highly organized professional with demonstrated success managing multiple priorities, solving problems, improving processes, and working independently with exceptional attention to detail, accuracy, and accountability.
• Excellent verbal and written communication skills, with the ability to effectively collaborate and build relationships with diverse populations, including students, faculty, staff, external partners, and underrepresented communities in a student-centered environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) and enterprise systems such as Workday, PeopleSoft, Canvas/WebCampus, Lounge, and similar platforms; experienced in program communications, social media management, and coordinating student engagement initiatives, workshops, conferences, and special events.

Schedule

Part-Time Position, 25 hours a week

Compensation Grade

Grade 27

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity, and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.

For more information, visit the Classified Salary Calculator

The Perks of PERS

Classified Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare. Please visit the Benefit Estimator Retirement Calculator for more information.

Perks of Working at UNR

• Health insurance options including dental and vision - Health Insurance
• Life insurance, generous annual and sick leave - Classified Benefits
• E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options. E.L. Wiegand Fitness Center
• Mountain EAP supports employees (and eligible dependents) through life’s difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
• Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC

Classified Staff Grants-In-Aid Benefit

For more information about the Classified Staff Grant-In-Aid Benefit, please visit: Classified Staff Grants-In-Aid Benefit

Classified Employee Family Opportunity Program

Additionally, we offer a Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent). For more information, please visit: Classified Employee Family Opportunity Program

Department Information

https://www.unr.edu/gsa

Exempt

No

Full-Time Equivalent

62.5%

Posting Close Time

This posting will close at 12:00 am on the date listed below. The posting will no longer be available to apply to after 11:59 pm the day prior.

Posting Close Date

11/6/2026

A background check will be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving, evidence of a valid driver’s license will be required at the time of employment and as a condition of continued employment.

Schedules are subject to change based on organizational needs.

The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).

About Us

The University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada’s original land-grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries.

Classified by the Carnegie® Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie® Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times’ “Top Colleges for Economic Diversity.”

Since 2009, nearly $1 billion has been has invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada’s first medical school – the University of Nevada, Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe, where education, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.

The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum. The University’s physical infrastructure is expanding with ongoing construction of the newly named John Tullock Business Building, set to open in fall 2025. Groundbreaking is also planned for a new State Public Health Laboratory Building on campus, alongside the recent acquisition of 16 parcels near campus, known as “University Village,” to provide affordable housing for graduate students and early career faculty.

Collaborating with world-renowned organizations, the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple, which ensures equitable access to technology for students, providing new incoming freshman or transfer students with an iPad Air and accessories. Google’s TechWise initiate is an 18-month program that fully supports undergraduate students in becoming entry-level software engineers by graduation.

In 2023, the U.S. Department of Commerce’s Economic Development Administration (EDA) announced that Nevada – led by the University of Nevada, Reno – was named one of the inaugural 31 RegionalTechnology and InnovationHubs (TechHubs).Nevada was selected from a competitive pool of 489 applicants from across the United States and its territories.Nevada’s Tech Hub will strengthen America’s lithium batteries, critical elements and other electric vehicle materials industry sectors within the state.

Through its commitment to high-impact education, world-improving research and creative activity, and outreach that’s transforming Nevada’s communities and businesses, the University continues its 150-year tradition of benefitting our state, nation and world.

The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience.

Today, the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students’ cognitive growth and academic achievement – all while remaining one of the best values in American higher education.

For more information, please visit the University’s website.