Administrative Assistant 3 - Fulton County

Georgia Department of Revenue; United States; Remote; USD 44,000 - 54,000; Full time

Job summary

Georgia Department of Human Services in Fulton County seeks an Administrative Assistant 3 to support the Division of Family and Children Services. You will report to the Deputy Director and handle a range of office administration tasks, from travel and procurement to reporting and data management.

The role emphasizes strong customer service, multi-tasking, and proficiency with Microsoft Word, Excel, Publisher, SharePoint, and TEAMS in a fast-paced public-service environment.

Qualifications

• High school diploma/GED and four years of job-related experience.
• Two years of experience at Administrative Assistant 2 (GST051) or position equivalent.
• Ability to multi-task in a high functioning work environment.
• Proficiency with Microsoft Office and Office365, including Word, Excel, Publisher, SharePoint, and TEAMS.
• Strong customer service skills.

Responsibilities

• Reports directly to the Deputy Director and provides administrative functions for the Deputy Director and the office.
• Creates reports and spreadsheets as requested by the Deputy Director.
• Manages routine administrative functions for agency/office, such as travel expenses, car rental, leases, vendors, contracts, telecommunications, building security, purchasing, billing/credit, inventory, property control, etc.
• May serve as lead worker over administrative staff and may train subordinate staff.
• Performs job responsibility with minimal supervision.
• Other duties as assigned by the Deputy Director.

Skills

Customer service

Multi-tasking

Microsoft Office

Microsoft Word

Microsoft Excel

Office365

SharePoint

TEAMS

Publisher

Education

High school diploma/GED

Associate degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Publisher

SharePoint

TEAMS

Office365 Suite

Job description

Explore a World of Opportunity with the State of Georgia!

We are the force that drives Georgia!
Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia’s more than 10 million citizens!
Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title:

Administrative Assistant 3 - Fulton County

Agency:

Family and Children Services, Division of

Job Requisition ID:

JR0000005933

Shift:

Day (United States of America)

Compensation Details:

$48,880

Job Description:

Stronger Families for a Stronger Georgia**.**The Georgia Department of Human Services (DHS) is a dynamic state agency responsible for delivering a wide range of services to Georgia’s most vulnerable populations. Our mission is to strengthen Georgia by providing individuals and families access to services that promote self-sufficiency, independence, and protect Georgia’s vulnerable children and adults.

Start your career in public service**.The Division of Family and Children Services (DFCS),Child Welfare Services (CWS), is seekingcandidates to fillthe positionof Administrative Assistant 3.** This position will report to the CWS County Director and will be located in Fulton County.

What we offer**.**Enjoy a generous benefits package that includes unique training opportunities, employee retirement plan: 401(k) plan and 457 plan, 13 paid holidays, vacation & sick leave, medical, dental, vision, long/short-term care, life insurance, and employee discount programs; in addition to telework opportunities depending upon the position(s).

Under direct supervision,establishesand enforces child support obligations of responsible parents. Coordinates child supportactivities with legal,judicialand public organizations.

Under broad supervision, performs a wide range of office administration duties for assigned functions or program areas. Duties may be complex in nature and may involve access to confidential information. May be required to research, investigate, and/or resolve program data or issues. Drafts documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers. Monitors/tracks multiple initiatives.

Role and Responsibilities:

• Reports directly to the Deputy Director and provide administrative functions for the Deputy Director and the office.
• Provides assistance and problem resolution to internal and external customers.
• Liaison between county and regional offices for tracking and monitoring various initiatives.
• Create reports and spreadsheets as requested by Deputy Director.
• Manages routine administrative functions for agency/office, such as travel expenses, car rental, leases, vendors, contracts, telecommunications, building security, purchasing, billing/credit, inventory, property control, etc.
• May serve as lead worker over administrative assistant and support staff.
• May train subordinate staff in proper procedures of day-to-day operations.
• Performs job responsibility with minimal supervision.
• Other duties as assigned by the Deputy Director.

Minimum Qualifications :

• High school diploma/GED AND Four (4) years of job-related experience.

OR

• Two (2) yeasr of experience required at the lower-level Administrative Assistant 2 (GST051) or position equivalent.

Preferred Skills/Qualifications:

Preference will be given to candidates who, in addition to meeting the minimum qualifications, demonstrate some or all the following skills/experience:

• Associates degree from an accredited college/university AND 2 years related experience.
• Must be able to multi-task in a high functioning work environment.
• Must have customer service skills.
• Must have knowledge of all Microsoft Office platforms, especially Word, Excel, and Publisher as well as knowledge of Office365 Suite, to include SharePoint and TEAMS.
• Must be able to adapt to various situations and needs to remain professional.

Additional Information:

For more detailed information about the Georgia Department Human Services visit https://dhs.georgia.gov

Employment Information:

• DHS is an equal opportunity employer.

• Current state employees are subject to State Personnel Board (SPB) Rulesregardingsalary.

• If yourequireaccommodations under the Americans with Disabilities Act (ADA), email the request by the closing date of this announcement to: [e-mail].

• The candidate selected for this position may be subject to pre-employment drug screening, education verification, reference, motor vehicle records, and criminal background checks.

• DHS accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE).

• DHS will contact educational institutions to verify degree(s), diploma, licensure, etc.

• As an employee of DHS,in the event ofan identified emergency you may berequired, as a term and condition of employment, toassistin meeting the emergency responsibilities of the department.

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring official for next steps in the selection process. Only applicants who are selected and interviewed will receive notification.

This position is subject to close at any time once a satisfactory applicant pool has beenidentified.

Minimum Qualifications:

High school diploma/GED and four (4) years of job-related experience; or two (2) years of experience required at the lower level Admin Assistant 2 (GST051) or position equivalent.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.