Administrative Assistant 3 - CABNR/NRES

University of Nevada, Las Vegas (UNLV); Reno (NV); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Fitness Center

Mountain EAP

Staff Employees’ Council (SEC)

Classified Staff Grants-In-Aid Benefit

Classified Employee Family Opportunity

PERS retirement plan

Job summary

The University of Nevada, Reno is seeking an Administrative Assistant to join the Department of Natural Resources and Environmental Science. The role provides shared administrative support across the college, including reception, travel, invoicing, and fleet management, with occasional travel as needed.

Qualifications include a high school diploma and several years of relevant experience, or equivalent education with state service experience.

Qualifications

• High school graduation or equivalent with relevant work experience.
• Experience handling office records, payroll/travel/budgeting forms or related documents.
• Valid driver’s license required at appointment and ongoing.

Responsibilities

• Provide shared administrative support for the CABNR Dean's Office and NRES.
• Handle reception, office equipment management, travel and invoice requests, and fleet scheduling.
• Back-up support for administrative staff across the college as needed.

Skills

Public/customer relations

Records management

Communication skills

Education

High school diploma or equivalent

Experience in administrative support

Job description

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.If you need assistance or have questions regarding the application process, please contact our recruitment helpline at [phone] or [e-mail] .Job DescriptionThe University of Nevada, Reno is recruiting a highly motivated, professional, dependable and dynamic candidate to join our team as an Administrative Assistant with the Department of Natural Resources and Environmental Science (NRES). Administrative duties for this position include but are not limited to the following: Providing shared administrative support for the CABNR Dean's Office, department of Natural Resources and Environmental Science and the Nevada Ag Experiment Station. This includes reception, assisting with management of office equipment, completing purchasing card verifications, submitting travel and invoice requests and fleet management including scheduling use, maintenance and repair needs and mileage logs. Position provides backup support to administrative staff throughout the college as needed. Some limited travel may be requested.Essential QualificationsGraduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OROne (1) year of experience as an Administrative Assistant II in Nevada State service; ORAn equivalent combination of education and experience as described aboveA valid Class “C” driver’s license or higher operator’s license is required at the time of appointment and as a condition of continuing employment.ScheduleThe typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs. This position is in person, and some limited travel may be required.Compensation GradeGrade 27In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity, and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.To view the classified compensation schedules, please visit: Classified Compensation . Select Salary schedule, PP01.For more information, visit the Classified Salary CalculatorThe Perks of PERSClassified Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare. Please visit the Benefit Estimator Retirement Calculator for more information.Perks of Working at UNRHealth insurance options including dental and vision - Health InsuranceLife insurance, generous annual and sick leave - Classified BenefitsE. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options . E.L. Wiegand Fitness CenterMountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SECClassified Staff Grants-In-Aid BenefitFor more information about the Classified Staff Grant-In-Aid Benefit, please visit: Classified Staff Grants-In-Aid BenefitClassified Employee Family Opportunity ProgramAdditionally, we offer a Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent). For more information, please visit: Classified Employee Family Opportunity ProgramDepartment InformationThe Department of Natural Resources & Environmental Science offers a variety of undergraduate and graduate programs to educate, inspire and prepare the next generation of scientists. https://www.unr.edu/nresExemptNoFull-Time Equivalent100.0%Required Attachment(s)Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to review of applications, please contact the candidate helpdesk at [e-mail] .Attach the following attachment(s) to your applicationResume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.Cover Letter – (required)Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).This posting is open until filledQualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.Posting Close DateNote to ApplicantA background check will be conducted on the candidate(s) selected for hire.HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.References will be contacted at the appropriate phase of the recruitment process.Applicants hired on a federal contract may be subject to E-Verify.As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.Schedules are subject to change based on organizational needs.The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).About UsThe University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada’s original land-grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries.Classified by the Carnegie Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times’ “Top Colleges for Economic Diversity.”Since 2009, nearly $1 billion has been has invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada’s first medical school – the University of Nevada, Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe, where education, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum. The University’s physical infrastructure is expanding with ongoing construction of the newly named John Tullock Business Building, set to open in fall 2025. Groundbreaking is also planned for a new State Public Health Laboratory Building on campus, alongside the recent acquisition of 16 parcels near campus, known as “University Village,” to provide affordable housing for graduate students and early career faculty.Collaborating with world-renowned organizations, the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple, which ensures equitable access to technology for students, providing new incoming freshman or transfer students with an iPad Air and accessories. Google’s TechWise initiate is an 18-month program that fully supports undergraduate students in becoming entry-level software engineers by graduation.In 2023, the U.S. Department of Commerce’s Economic Development Administration (EDA) announced that Nevada – led by the University of Nevada, Reno – was named one of the inaugural 31 Regional Technology and Innovation Hubs (TechHubs). Nevada was selected from a competitive pool of 489 applicants from across the United States and its territories. Nevada’s Tech Hub will strengthen America’s lithium batteries, critical elements and other electric vehicle materials industry sectors within the state.Through its commitment to high-impact education, world-improving research and creative activity, and outreach that’s transforming Nevada’s communities and businesses, the University continues its 150-year tradition of benefitting our state, nation and world.The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience.Today, the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students’ cognitive growth and academic achievement – all while remaining one of the best values in American higher education.For more information, please visit the University’s website .University of Nevada, Reno