Administrative Assistant 3

Recology; Wheatland (CA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Paid time off

Health benefits

Dental & vision

Retirement plan

Employee stock ownership plan

Educational assistance

Commuting benefits

Employee referral program

Job summary

Recology, an environmental services company, seeks an administrative assistant to provide clerical support across departments including accounting, HR, and office services. The role covers composing correspondence, handling calls, maintaining files, calendaring, travel arrangements, expense reports, and meeting logistics.

Travel may be required for meetings and site visits; shift is Mon-Fri with some Saturdays.

Qualifications

• Proficient in MS Office applications (Word, Excel, Outlook).
• Experience delivering general administrative support.
• Strong communication and organization skills.

Responsibilities

• Composes and prepares correspondence and develops reports as directed. May work from handwritten drafts. Adheres to approval and signature protocols.
• Receives and directs telephone calls in a courteous and timely manner, answers general questions and provides general customer service.
• Assists in the development, implementation and upkeep of office procedures.
• Sets up and maintains files for the department.
• Performs calendaring responsibilities, when needed informs attendees of important meetings and/or changes to schedules.
• May prepare travel arrangements, expense reports and processes invoices.
• Coordinates meeting and conference room logistics, arranges food and beverages when necessary, greets visitors and attends to ancillary administrative request if needed.
• Copies, assembles, and binds reports and proposals.
• Assists or backs up other clerical positions as needed.
• Travel may be required for meetings and/or site visits.
• Other duties as assigned.

Skills

Microsoft Office

Customer service

Time management

Communication

Education

High school diploma or GED

Bachelor's degree preferred

Job description

Provides administrative and clerical support, which may include general knowledge of a specific administrative or professional functional area, such as Accounting and Finance; Human Resources; Information Systems; Office Services; Marketing and Sales, etc.

Shift will be Mon-Fri and some Saturdays, 7:30am-4:00pm.

• Composes and prepares correspondence and develops reports as directed. May work from handwritten drafts. Adheres to approval and signature protocols.
• Receives and directs telephone calls in a courteous and timely manner, answers general questions and provides general customer service.
• Assists in the development, implementation and upkeep of office procedures.
• Sets up and maintains files for the department.
• Performs calendaring responsibilities, when needed informs attendees of important meetings and/or changes to schedules.
• May prepare travel arrangements, expense reports and processes invoices.
• Coordinates meeting and conference room logistics, arranges food and beverages when necessary, greets visitors and attends to ancillary administrative request if needed.
• Copies, assembles, and binds reports and proposals.
• Assists or backs up other clerical positions as needed.
• Travel may be required for meetings and/or site visits.
• Other duties as assigned.

Role

Provides administrative and clerical support, which may include general knowledge of a specific administrative or professional functional area, such as Accounting and Finance; Human Resources; Information Systems; Office Services; Marketing and Sales, etc.

Shift will be Mon-Fri and some Saturdays, 7:30am-4:00pm.

• Composes and prepares correspondence and develops reports as directed. May work from handwritten drafts. Adheres to approval and signature protocols.
• Receives and directs telephone calls in a courteous and timely manner, answers general questions and provides general customer service.
• Assists in the development, implementation and upkeep of office procedures.
• Sets up and maintains files for the department.
• Performs calendaring responsibilities, when needed informs attendees of important meetings and/or changes to schedules.
• May prepare travel arrangements, expense reports and processes invoices.
• Coordinates meeting and conference room logistics, arranges food and beverages when necessary, greets visitors and attends to ancillary administrative request if needed.
• Copies, assembles, and binds reports and proposals.
• Assists or backs up other clerical positions as needed.
• Travel may be required for meetings and/or site visits.
• Other duties as assigned.

Essential Responsibilities

• Composes and prepares correspondence and develops reports as directed. May work from handwritten drafts. Adheres to approval and signature protocols.
• Receives and directs telephone calls in a courteous and timely manner, answers general questions and provides general customer service.
• Assists in the development, implementation and upkeep of office procedures.
• Sets up and maintains files for the department.
• Performs calendaring responsibilities, when needed informs attendees of important meetings and/or changes to schedules.
• May prepare travel arrangements, expense reports and processes invoices.
• Coordinates meeting and conference room logistics, arranges food and beverages when necessary, greets visitors and attends to ancillary administrative request if needed.
• Copies, assembles, and binds reports and proposals.
• Assists or backs up other clerical positions as needed.
• Travel may be required for meetings and/or site visits.
• Other duties as assigned.

Qualifications

• 4+ years of experience as an administrative assistant in an office environment.
• Knowledge of general office administration procedures required and specific knowledge of company's services and procedures desired.
• Computer programs, including Microsoft Office suite of applications.
• High school diploma or GED required.
• Bachelor's degree preferred.

Recology Offers

• An ecologically innovative company that finds and mentors people committed to protecting the environment and sustaining our communities.
• The largest employee-owned resource recovery company in the industry with terrific benefits to help you prosper.
• A creative and caring culture that values community, diversity, altruism, accountability, collaboration, and learning by doing.
• An inspired company mission driven to use and return resources to their best and highest use through the practice of the 4R's: Reduce, Re-use, Recycle, and Recologize.
• Distinct professional challenges to connect with, care for, and grow community that sees a world without waste.

Recology Benefits May Include

• Paid time off and paid holidays.
• Health and wellness benefits including medical, dental, and vision.
• Retirement plans (Employee Stock Ownership Plan, 401(k) with match).
• Annual wellness incentives.
• Employee Assistance Program (EAP).
• Educational assistance.
• Commuting benefits.
• Employee referral program.

Supplemental Information

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job; and pursuant to applicable law, we will consider for employment qualified applicants with criminal records. It is important that you provide accurate information on the job application, inaccurate information may cause delays in the processing of your application and/or may disqualify you as a candidate.

Recology is an equal opportunity employer committed to supporting an inclusive work environment where employees are valued, heard, and provided development opportunities. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship, disability, protected veteran status, or any other basis that is prohibited by law.

This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, effort, work conditions, and benefits associated with the job.