Administrative Assistant 3

0903 SP - Propulsion Systems; United States; On-site; USD 48,000 - 81,000; Full time

Benefits offered by this job

Health insurance

Life and disability insurance

Savings plan

Paid holidays and PTO

Job summary

Northrop Grumman is seeking an Administrative Assistant 3 to support two primary programs, PSSC and RSLP, on-site at Hill Air Force Base, Utah. The role involves providing executive support, managing calendars, coordinating travel, preparing documents, and maintaining confidential information.

Ideal candidates have a high school diploma with 4 years of relevant experience, strong MS Office skills, and a professional, proactive attitude suitable for a fast-paced aerospace environment.

Qualifications

• High School Diploma and 4 years’ relevant experience.
• Minimum two years of professional executive support experience.
• Excellent interpersonal communication and organizational skills.
• Proactive, highly motivated and adaptable, with the ability to juggle multiple tasks, changing needs, and competing priorities.
• Ability to adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment.
• Ability to maintain confidences (employees, business, customers, programs, etc.).
• Ability to complete ambiguous tasks with little to no oversight.
• Positive attitude with a team player mentality.
• Intermediate to High level MS Office Suite (Word, Excel, Outlook and PowerPoint).

Responsibilities

• Provide administrative support to multiple leaders in a fast paced aerospace design and manufacturing environment.
• Manage and maintain leaders’ calendars and schedules.
• Manage conference room schedules.
• Schedule meetings and reviews, track action items.
• Ensure appropriate meeting preparations are made for both internal and external meetings.
• Coordinate travel arrangements and process expense reports.
• Produce neat and accurate correspondence, forms, reports, spreadsheets, presentations, etc. from verbal instruction, notes or handwritten copy.
• File and retrieve corporate documents, records and reports.
• Purchase/track budgets for rewards and recognition, office supplies and other miscellaneous expenses.
• Maintain common file locations.
• Compile weekly leadership status reports.
• Answer phone calls and support onsite customer reps. Interact in a positive way with other staff members, support teams, customers and be a leader/team player with the administrative and program teams.
• Maintain confidence of sensitive employee, customer, business and program information.

Skills

Interpersonal communication

Organization

Multitasking

Team player

Education

High School Diploma

Tools

MS Office Suite

Concur or similar

Job description

RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE REQUIRED FOR START: No CLEARANCE TYPE: None TRAVEL: No

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman, Propulsion Systems, is currently recruiting for an Administrative Assistant 3 to support two primary programs, Propulsion Subsystem Support Contract (PSSC) and Rocket System Launch Program (RSLP) within the Tactical Products and Services organization of Advance programs on-site at Hill Air Force Base, Utah.

Role and Responsibilities

• Provide administrative support to multiple leaders in a fast paced aerospace design and manufacturing environment
• Manage and maintain leaders’ calendars and schedules
• Manage conference room schedules
• Schedule meetings and reviews, track action items
• Ensure appropriate meeting preparations are made (coordination of call-in number, meeting materials available and printed if required, catering requests, etc.) for both internal and external meetings
• Coordinate travel arrangements and process expense reports
• Produce neat and accurate correspondence, forms, reports, spreadsheets, presentations, etc. from verbal instruction, notes or handwritten copy
• File and retrieve corporate documents, records and reports
• Purchase/track budgets for rewards and recognition, office supplies and other miscellaneous expenses
• Maintain common file locations
• Compile weekly leadership status reports
• Answer phone calls and support onsite customer reps. Interact in a positive way with other staff members, support teams, customers and be a leader/team player with the administrative and program teams
• Maintain confidence of sensitive employee, customer, business and program information

Basic Requirements

• High School Diploma and 4 years’ relevant experience
• Minimum two years of professional executive support experience
• Excellent interpersonal communication and organizational skills.
• Proactive, highly motivated and adaptable, with the ability to juggle multiple tasks, changing needs, and competing priorities
• Ability to adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment
• Ability to maintain confidences (employees, business, customers, programs, etc.)
• Ability to complete ambiguous tasks with little to no oversight
• Positive attitude with a team player mentality
• Intermediate to High level MS Office Suite (Word, Excel, Outlook and PowerPoint)

Preferred Qualifications

• Strong proofreading and document preparation skills
• Proficiency in business and travel expense system (Concur or similar)

Salary

Primary Level Salary Range: $48,400.00 - $80,600.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives.

Benefits

• In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

Application Period

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

EEO Statement

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO.

Citizenship Requirement

U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

Existing Applicants

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Company Culture

We are a pioneering company. With careers across all areas: air, cyber, land, sea and space – our 90,000 employees work as one to defend and define the future. Northrop Grumman careers and internships are as varied as your interests, with a lifetime of potential that will give you every opportunity to do your best work. Working together with people from many backgrounds, personal passions and disciplines, we share a drive to push the boundaries of science, technology and engineering to meet the ever evolving needs of our customers worldwide.