Administrative Assistant 2 - Pathology

Augusta University; Augusta (GA); On-site; USD 10,000 - 60,000; Full time

Job summary

A major educational institution in Augusta is seeking an Administrative Assistant 2 for their Pathology Department. The candidate will coordinate daily operations, manage the Chairman's calendar, and assist with faculty processes. A minimum of four years of administrative experience is required, with a preference for candidates with executive office experience. This full-time role offers a salary range of $17.88 - $21.92 per hour.

Qualifications

• Minimum of four years of progressively responsible experience in administrative support positions.
• Experience in executive office roles preferred.

Responsibilities

• Coordinate and manage daily activities of the Chairman's calendar.
• Manage day-to-day operations of the Department of Pathology Chairman's office.
• Assist in faculty evaluations and personnel actions.

Skills

Proficient in Microsoft Office

Excellent communication skills

Organizational skills

Time-management skills

Confidentiality

Education

Associate's degree in a related field

High School Diploma or equivalent

Job description

Overview

Administrative Assistant 2 - Pathology

Job ID: 288206
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary: Regular/Temporary

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values are available online.

The University System of Georgia (USG) is comprised of 26 institutions of higher education and the System Office. Core values include Integrity, Excellence, Accountability, and Respect. Details on USG policies are available online.

Location

Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

Department Information

Pathology sits at the cusp of basic and clinical sciences. The department provides timely and accurate diagnoses and laboratory testing results, supporting clinical care. It operates the Georgia Esoteric Molecular Laboratory and handles a high volume of procedures and specimens annually. The department supports clinical service, education, and research with a team of clinical and research faculty.

Job Summary

This position supports the Chairman of the Department of Pathology, Medical College of Georgia, Augusta University, by planning, organizing and managing administrative staffing resources, assisting the Department Administrator with reports and tasks, and coordinating faculty and staff processes/functions.

Responsibilities

• ASSISTANT TO THE CHAIRMAN
  • Coordinate and manage daily activities of the Chairman's calendar, travel itineraries and schedule.
  • Initiate and complete the Chairman's travel authorizations and reimbursements for local, national and international meetings/conferences.
  • Schedule and manage meetings and meeting summary reports.
  • Provide direct clerical/administrative support in accordance with directives and deadlines.
• CHAIRMAN'S OFFICE OPERATIONS/ ADMINISTRATIVE
  • Manage day-to-day operations of the Department of Pathology Chairman's office.
  • Provide administrative support to the Department Faculty; establish and maintain faculty, staff and departmental files.
  • Serve as back-up to the Residency Program Coordinator.
  • Compose correspondence, reports, data spreadsheets, and other directives to meet deadlines.
  • Prioritize and resolve inquiries; answer and direct phone calls; manage conference room bookings.
  • Prepare Faculty Change Position Forms (FPDs) and Position Classification Forms (PCFs); ensure approvals and OneUSG data entry; track updates for the department.
  • Collaborate with MCG Faculty Liaison, MCG Dean's Office and University Faculty Support Staff on reports and tasks.
  • Coordinate administrative support for department meetings and projects; coordinate department events and activities for faculty and staff.
  • Administrative coordinator for Department Grand Rounds Committee; coordinate guest travel, lodging and reimbursement; arrange Grand Rounds setup and itineraries.
• FACULTY EVALUATIONS / PERSONNEL ACTIONS
  • Manage faculty actions, appointments, onboarding, retirement, and Promotion & Tenure; liaison with faculty support offices.
  • Facilitate faculty evaluation processes via PACT and OPPE.
  • Coordinate faculty recruitment, ads, interviews, visiting faculty travel, itineraries; serve as administrative coordinator for Department Search Committees; maintain OneUSG data.
  • Coordinate onboarding/out-processing for faculty; work with International Postdoctoral Services for visa approvals.
• STAFF RECRUITMENT & PERSONNEL ACTIONS
  • Coordinate staff personnel actions for the department and Georgia Esoteric Lab; onboarding for international scholars.
• ADMINISTRATIVE
  • Input faculty time-off data for OneUSG; review hours/leave; provide administrative support to Clinical Pathology faculty.
  • Maintain Chairman's office operations; handle departmental mail; initiate travel authorizations and reimbursements; maintain on-call schedules (QGenda).
  • Greet visitors, answer telephone calls; support the Department Administrator IV and Business Operations Specialist.
• OTHER
  • Perform other related duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions OR High School Diploma, GED, or equivalent with seven years of progressively responsible experience in administrative support positions.

Preferred Qualifications

Five to ten years of progressive executive office experience.

Knowledge, Skills, & Abilities

• Proficient in Microsoft Office and other computer software/databases; knowledge of office operations and coordination.
• Excellent interpersonal, written, and verbal communication skills.
• Excellent prioritization, organizational, detail-oriented, time-management and coordinating skills.
• Ability to maintain confidentiality; build and improve systems, policies, and procedures in a collaborative environment.
• Ability to work independently, meet deadlines, and make professional decisions in a fast-paced environment.

Shift/Salary/Benefits

Shift: Days; Monday - Friday
Salary Range: $17.88/hour - $21.92/hour
Pay Band: B5
Salary to be commensurate with qualifications within the established range.

Conditions of Employment

All selected candidates are required to pass a Background Check. Credit checks may be required for Positions of Trust. Motor vehicle reports may be required for positions involving driving a university vehicle. Faculty hires require transcripts or credential evaluations for foreign-trained candidates. All employees must protect sensitive information and adhere to cybersecurity policies.

Other Information

This position promotes a customer-friendly environment and is in a tobacco-free campus. Augusta University is an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Search for Job ID: 288206 at the Augusta University careers site. For assistance, contact 706-721-9365. Apply at the external USB USG portal if applicable.