Administrative Assistant 2 - Counseling Office

Corvallis School District 509J; Corvallis (OR); On-site; USD 26,000 - 38,000; Full time

Benefits offered by this job

PERS/OPSRP retirement plan

Job summary

Corvallis School District 509J seeks an Administrative Assistant 2 to support an administrator in managing school operations and communications. The role involves clerical tasks, data handling, and coordination across departments, students, and families.

The position requires strong communication, organization, and office software skills, with a work Week Mon-Fri, 7.5 hours per day and a 210-work-day calendar. Open until filled with the earliest review on Nov 12, 2026.

Qualifications

• High school diploma or equivalent required.
• Experience in an office or school setting preferred.
• Strong verbal and written communication skills.
• Proficient in using office software, including word processing and spreadsheets.

Responsibilities

• Provide general clerical support to administrators and department staff, ensuring efficient handling of correspondence, scheduling, and office tasks.
• Assist with both written and oral communication to support decision making and facilitate collaboration among staff, students, and parents.
• Organize activities, resolve issues, and respond to requests regarding building or program operations.
• Explain district policies and procedures to staff, students, and parents to ensure consistent communication.

Skills

Verbal and written communication

Team leadership

Organization

Multitasking

Education

High school diploma or equivalent

Office/school setting experience preferred

Tools

Office software (MS Office)

Word processing

Spreadsheets

Job description

PURPOSE: The Administrative Assistant 2 supports an administrator in the management of school, program, or division operations. This position plays a crucial role in ensuring the smooth functioning of the office and assisting with administrative tasks that promote efficient operation and communication.

Hours: 7.5 hrs/day

Schedule: Monday - Friday

Contract Status: Regular/Probationary

FLSA Status: Non-exempt - Classified

Start Date: As soon as possible

Calendar: 210 Work Days

Rate: $23.21 with Benefits

Retirement Contribution: Corvallis School District participates in the Oregon Public Employee Retirement System (PERS and OPSRP) on behalf of its employees. Upon eligibility, the district contributes 6% of an employee's salary to their Individual Account Program (IAP). Eligibility is defined as working at least six full calendar months in a qualifying position. Part-time employees working at least six months and 600 hours in a calendar year will qualify.

Open until filled with earliest review on November 12th, 2026.

Administrative Support and Communication

• Provide general clerical support to administrators and department staff, ensuring efficient handling of correspondence, scheduling, and office tasks.
• Assist with both written and oral communication to support decision making and facilitate collaboration among staff, students, and parents.
• Organize activities, resolve issues, and respond to requests regarding building or program operations.
• Explain district policies and procedures to staff, students, and parents to ensure consistent communication.

Data Management and Financial Oversight

• Maintain, store, and retrieve student and program-related records accurately and confidentially using office software and systems.
• Assist in the evaluation of student records for appropriate placement in instructional programs.

Student Supervision And Support

• Lead the work of staff or students as assigned, fostering a positive team environment.
• Supervise students outside the classroom as assigned, supporting district discipline and instructional programs.

Additional Duties

• Provide other related services or support as assigned by supervisors or district administration.

Essential Duties And Responsibilities

• Perform duties in a courteous and efficient manner that builds the confidence of staff, students, and the public in the Corvallis School District and enhances learning.
• Observe laws, district policies and procedures, and professional standards for the position.
• Establish and maintain effective working relationships with school personnel, parents, students and the public; work collaboratively as a team member.
• Maintain regular attendance at work and work activities and is punctual in meeting deadlines, attending meetings, and following schedule.
• Carry out work responsibilities with strong organizational skills effectively under pressure of deadlines, difficult situations, interruptions, and new or emergency conditions.
• Respect confidential information and the privacy of students, staff, and parents.
• Support students and staff in the district's career-related learning standards to encourage the development of independent work skills through career exploration and community involvement.
• Develop job skills necessary to meet changes in the position.
• Maintain personal appearance and hygiene appropriate to the position as defined by the district.
• Meet applicable district physical ability/health and safety guidelines for the position.

General Performance Requirement

• Perform duties in a courteous and efficient manner that builds the confidence of staff, students, and the public in the Corvallis School District and enhances learning.
• Observe laws, district policies and procedures, and professional standards for the position.
• Establish and maintain effective working relationships with school personnel, parents, students and the public; work collaboratively as a team member.
• Maintain regular attendance at work and work activities and is punctual in meeting deadlines, attending meetings, and following schedule.
• Carry out work responsibilities with strong organizational skills effectively under pressure of deadlines, difficult situations, interruptions, and new or emergency conditions.
• Respect confidential information and the privacy of students, staff, and parents.
• Support students and staff in the district's career-related learning standards to encourage the development of independent work skills through career exploration and community involvement.
• Develop job skills necessary to meet changes in the position.
• Maintain personal appearance and hygiene appropriate to the position as defined by the district.
• Meet applicable district physical ability/health and safety guidelines for the position.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent required.
• Previous experience in an office or school setting preferred, with a focus on clerical and student health services.
• Strong verbal and written communication skills, with the ability to interact effectively with diverse individuals.
• Proficient in using office software, including word processing, spreadsheets, and other office management systems.
• Ability to assist in budget development and manage expenditures in line with district policies.
• Ability to lead staff and students, fostering teamwork and effective collaboration.
• Ability to learn and follow district policies, student discipline procedures, and collective bargaining agreements.
• Ability to manage multiple tasks simultaneously, while maintaining attention to detail and meeting deadlines.
• Ability to obtain specialized training and/or certification as required (e.g., Standard First Aid training, CPR).
• Knowledge of safety and health procedures, including the ability to perform minor medical tasks as required by the position.

PHYSICAL DEMANDS

• Regularly required to talk, hear, and communicate effectively.
• Frequently required to stand, walk, use hands to handle or manipulate objects, and reach with hands and arms.
• Regularly required to sit; occasionally required to stoop, kneel, crouch, or climb.
• Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• The employee may be required to lift and carry up to 25 pounds regularly, and up to 40 pounds occasionally.

WORK ENVIRONMENT

• The noise level in the work environment is generally low to moderate.
• The employee works mostly indoors in a school office environment.
• The employee may be exposed to bodily fluids and waste while performing duties.

NOTE: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify, or delete any aspect of this (or the position itself) at any time as it deems advisable.

The Corvallis School District does not discriminate on the basis of age, citizenship, color, disability, gender expression, gender identity, national origin, parental or marital status, race, religion, sex, or sexual orientation in its programs and activities, and provides equal access to designated youth groups. The following persons have been designated to handle inquiries regarding discrimination: Rynda Gregory, Human Resources Administrator and Title IX Coordinator: [e-mail], 971-217-6309; Byron Bethards, Student Growth and Experience Director, Title II Oversight and Complaints, and ADA Complaints: [e-mail]

El Distrito Escolar de Corvallis no discrimina en base a la edad, nacionalidad, color, discapacidad, expresión de género, identidad de género, origen nacional, situación de los padres o de su estado civil, raza, religión, sexo u orientación sexual en sus programas y actividades, y proporciona igualdad de acceso a los grupos de jóvenes designados. Las siguientes personas han sido designadas para atender las consultas relacionadas con la discriminación: Rynda Gregory, Administradora de Recursos Humanos y Coordinadora de Título IX: [e-mail], 971-217-6309; Byron Bethards, Director de Crecimiento y Experiencia Estudiantil y Supervisora y Quejas del Título II y Americanos con Discapacidades (ADA por sus siglas en inglés): [e-mail]