Administrative Assistant 2 - Counseling Office

Corvallis SD 509J; Corvallis (OR); On-site; USD 45,000 - 49,000; Full time

Job summary

Corvallis SD 509J is seeking an Administrative Assistant 2 for the Counseling Office to support administrators, manage clerical tasks, and assist with communication across staff, students, and families. The role emphasizes organization, data handling, and basic budgeting within a school setting.

The position is regular/ probationary with a 7.5-hour day, Monday to Friday. Salary starts at $23.21 per hour with benefits and retirement contributions through PERS/OPSRP, making it a stable, long-term

Qualifications

• High school diploma or equivalent required.
• Experience in an office or school setting preferred.
• Strong verbal and written communication with diverse individuals.
• Ability to learn district policies and handle multiple tasks.
• Ability to obtain First Aid/CPR training.

Responsibilities

• Provide general clerical support to administrators and department staff.
• Assist with scheduling, correspondence, and office tasks.
• Support communication among staff, students, and parents.
• Organize activities and respond to requests regarding building or program operations.
• Assist in budget development and manage expenditures in line with district policies.
• Lead staff and students as assigned and foster teamwork.
• Supervise students outside the classroom as needed.
• Provide other related services as assigned by supervisors or district administration.

Skills

Verbal communication

Written communication

Budgeting

Leadership

Multitasking

First Aid training

CPR training

Education

High school diploma or equivalent

Tools

Office software suite

Job description

Administrative Assistant 2 - Counseling Office

Job Description

PURPOSE: The Administrative Assistant 2 supports an administrator in the management of school, program, or division operations. This position plays a crucial role in ensuring the smooth functioning of the office and assisting with administrative tasks that promote efficient operation and communication.

Hours: 7.5 hrs/day

Schedule: Monday - Friday

Contract Status:Regular/Probationary

FLSA Status:Non-exempt - Classified

Start Date: As soon as possible

Calendar:210 Work Days

Rate: $23.21with Benefits

Retirement Contribution:Corvallis School District participates in the Oregon PublicEmployee Retirement System (PERS and OPSRP) on behalf of its employees. Upon eligibility, the district contributes 6% of an employee's salary to their Individual Account Program (IAP). Eligibility is defined as working at least six full calendar months in a qualifying position. Part-time employees working at least six months and 600 hours in a calendar year will qualify.

Notes:

• Open until filled with earliest review on November 12th, 2026.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative Support and Communication

• Provide general clerical support to administrators and department staff, ensuring efficient handling of correspondence, scheduling, and office tasks.
• Assist with both written and oral communication to support decision making and facilitate collaboration among staff, students, and parents.
• Organize activities, resolve issues, and respond to requests regarding building or program operations.
• Explain district policies and procedures to staff, students, and parents to ensure consistent communication.

Data Management and Financial Oversight

• Maintain, store, and retrieve student and program-related records accurately and confidentially using office software and systems.
• Assist in the evaluation of student records for appropriate placement in instructional programs.

Student Supervision and Support

• Lead the work of staff or students as assigned, fostering a positive team environment.
• Supervise students outside the classroom as assigned, supporting district discipline and instructional programs.

Additional Duties

• Provide other related services or support as assigned by supervisors or district administration.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent required.
• Previous experience in an office or school setting preferred, with a focus on clerical and student health services.
• Strong verbal and written communication skills, with the ability to interact effectively with diverse individuals.
• Proficient in using office software, including word processing, spreadsheets, and other office management systems.
• Ability to assist in budget development and manage expenditures in line with district policies.
• Ability to lead staff and students, fostering teamwork and effective collaboration.
• Ability to learn and follow district policies, student discipline procedures, and collective bargaining agreements.
• Ability to manage multiple tasks simultaneously, while maintaining attention to detail and meeting deadlines.
• Ability to obtain specialized training and/or certification as required (e.g., Standard First Aid training, CPR).
• Knowledge of safety and health procedures, including the ability to perform minor medical tasks as required by the position.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to talk, hear, and communicate effectively.
• Frequently required to stand, walk, use hands to handle or manipulate objects, and reach with hands and arms.
• Regularly required to sit; occasionally required to stoop, kneel, crouch, or climb.
• Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• The employee may be required to lift and carry up to 25 pounds regularly, and up to 40 pounds occasionally.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is generally low to moderate.
• The employee works mostly indoors in a school office environment.
• The employee may be exposed to bodily fluids and waste while performing duties.

NOTE

NOTE: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify, or delete any aspect of this (or the position itself) at any time as it deems advisable.

Equal Opportunity Employment Statement

The Corvallis School District does not discriminate on the basis of age, citizenship, color, disability, gender expression, gender identity, national origin, parental or marital status, race, religion, sex, or sexual orientation in its programs and activities, and provides equal access to designated youth groups. The following persons have been designated to handle inquiries regarding discrimination: Rynda Gregory, Human Resources Administrator and Title IX Coordinator: [e-mail], 971-217-6309; Byron Bethards, Student Growth and Experience Director, Title II Oversight and Complaints, and ADA Complaints: [e-mail]

El Distrito Escolar de Corvallis no discrimina en base a la edad, nacionalidad, color, discapacidad, expresión de género, identidad de género, origen nacional, situación de los padres o de su estado civil, raza, religión, sexo u orientación sexual en sus programas y actividades, y proporciona igualdad de acceso a los grupos de jóvenes designados. Las siguientes personas han sido designadas para atender las consultas relacionadas con la discriminación: Rynda Gregory, Administradora de Recursos Humanos y Coordinadora de Título IX: [e-mail], 971-217-6309; Byron Bethards, Director de Crecimiento y Experiencia Estudiantil y Supervisora y Quejas del Título II y Americanos con Discapacidades (ADA por sus siglas en inglés): [e-mail]

Contact Information

• Karlie Adkins , HR Specialist
• 1555 SW 35th Street
• Corvallis, Oregon 97333
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]