ADMINISTRATIVE ASSISTANT 2

State of Washington; Marysville (WA); On-site; USD 40,000 - 52,000; Full time

Job summary

The Washington State Patrol in Marysville is seeking a diligent administrative support specialist to greet visitors, answer phones, and assist in daily district office operations. You will help with filing, inquiries, subpoenas, and maintaining key records such as the DUI cost/recovery spreadsheet for Skagit County.

This full-time role provides career growth within a team-focused environment and requires at least a high school diploma or GED plus two years of clerical/office experience.

Qualifications

• High school diploma or GED.
• Two years clerical/office experience.

Responsibilities

• Greet and assist visitors at the district office with a positive attitude.
• Respond to inquiries regarding policies, regulations, and services of the Washington State Patrol and other agencies.
• Keep the front office and lobby supplied with forms and brochures.
• Accept subpoenas.
• Follow policies and procedures.
• Answer incoming public calls.
• Assist with a variety of public inquiries.
• Research answers when not readily available.
• Maintain the DUI cost/recovery spreadsheet for restitution orders by Skagit County District Court.

Education

High school diploma or GED

Two years clerical/office experience

Job description

Description

• Are you a self-starter with an interest in providing clerical support?
• Do you thrive in a team environment?
• Do you want a position with career growth opportunities?

If you answer YES to any of these questions this is the perfect opportunity for you!

About the Agency & Division:

The Washington State Patrol is committed to being an Equal Opportunity Employer and strives to foster an environment in which everyone is encouraged to be their authentic selves, communicate openly, and act with courage. The WSP is dedicated to promoting fair and equitable hiring, training, and promotional practices through innovative recruitment and retention strategies.

The Field Operations Bureau is primarily responsible for traffic law enforcement, collision investigation, and motorist assists on 7,056.18 centerline miles (18,642 lane miles) of state highways and interstates. The bureau oversees eight geographical districts statewide, where commissioned troopers carry out the department's primary goal of providing a safe motoring environment for the public.

Duties

District 7, under the command of Captain Deion Glover, is situated in the northwest corner of Washington with headquarters located in Marysville. The district provides service in Island, San Juan, Skagit, Snohomish, and Whatcom Counties.

This position greets and helps the public. It also serves as support to the Marysville detachments and the District. Support is accomplished through established filing systems; sorting and filing projects; maintaining files per the State Records Retention Schedule; processing DUI cost/recovery checks; maintaining command staff and Marysville detachment vehicles online. This position is responsible for the payment of bills that come into the district office. They also serve as the primary backup for overtime coordinator when the Overtime Coordinator and other detachment administrative staff is off.

Our New Teammate Will Be Able To

• Greet and assist all visitors coming into the district office with a helpful positive attitude
• Respond to inquiries regarding policies, regulations, services of the Washington State Patrol as well as other agencies.
• Keep the front office and lobby area supplied with various forms and brochures for the public
• Accept subpoenas
• Follow policies and procedures
• Answer incoming public calls
• Help and respond to a variety of inquiries from the public
• Find and research answers when it is not immediately available.
• Maintain the DUI cost/recovery spreadsheet for restitution orders by Skagit County District Court

Qualifications

Required Qualifications

• High school diploma or GED
• Two years clerical/office experience

If you have gotten this far and are thinking you do not qualify, consider again. It may be that lived experience, volunteer positions, or a combination of experience and education could demonstrate your ability to perform the duties within this job. If you are excited about this role but you’re not sure if your experience or held credentials align perfectly with every qualification in the job description, we encourage you to apply anyway and contact the HR Consultant below to discuss your situation specifically. You may just be the needed candidate for this or other roles.

Why work for the Washington State Patrol?

• Continuous growth and development opportunities.
• Opportunities to serve your community and make an impact through meaningful work.
• Employment opportunities that recognize military veterans and/or military spouse per Governor Executive Order 19‑01.
• Qualification for the Public Loan Forgiveness Program.

Supplemental Information

This recruitment may be used to fill multiple vacancies. Applicants claiming veterans preference must attach a copy of their DD214 (SSN must be blacked out). If you do not provide the required documentation, the veterans preference will not be awarded.

Questions?

Please contact Erica Henderson at [phone] or via e‑mail at [e-mail].

Check us out on:

WSP’s Website | Facebook | Twitter | Instagram | YouTube | LinkedIn

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation. We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read About Our Benefits

The following information describes typical benefits available for full‑time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full‑time work (e.g. part‑time); view the job posting for benefits details for job types other than full‑time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax‑deferred dollars toward their health care expenses. Employees are also covered by basic life and long‑term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs. Dependent care assistance allows the employee to save pre‑tax dollars for a child or elder care expenses. Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction. The Washington State Employee Assistance Program promotes the health and well‑being of employees.

Retirement And Deferred Compensation

State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site. Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre‑tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not‑for‑profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full‑time and part‑time employees are entitled to paid holidays and one paid personal holiday per calendar year. Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information. Full‑time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 non‑overtime hours during the month of the holiday; or for the entire work shift preceding the holiday. Part‑time employees who are in pay status during the month of the holiday qualify for the holiday on a pro‑rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full‑time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full‑time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full‑time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave. Sick leave accruals for part‑time employees will be proportionate to the number of hours in pay status, in the month to that required for full‑time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full‑time employees accrue vacation leave at the rates specified in WAC 357‑31‑165(1) or the applicable collective bargaining agreement (CBA). Full‑time employees who are in pay status for less than 80 non‑overtime hours in a month do not earn a monthly accrual of vacation leave. Part‑time employees accrue vacation leave hours in accordance with WAC 357‑31‑165(1) or the applicable collective bargaining agreement (CBA) on a pro‑rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full‑time employment. Pay status includes hours worked, time on paid leave and paid holiday. As provided in WAC 357‑58‑175, an employer may authorize a lump‑sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357‑31‑165.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing. Parental Leave. Family and Medical Leave Act (FMLA). Leave Without Pay. Please visit the State HR Website for more detailed information regarding benefits.