Administrative Assistant 2

Holland America-Princess (Holland America Dawson City Inn); Fairbanks (AK); On-site; USD 47,000 - 64,000; Full time

Job summary

The State of Alaska Department of Transportation and Public Facilities (DOT&PF) seeks an Administrative Assistant 2 to join the DMIO team in Fairbanks. You will provide comprehensive administrative support, focusing on payroll, accounts payable, travel processing, and personnel changes to help keep Alaska moving.

This role emphasizes attention to detail, customer service, and flexibility as you support statewide initiatives and contribute to an adaptive, collaborative work culture.

Qualifications

• Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement.
• One year of advanced-level clerical experience.
• One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)
• One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience.

Responsibilities

• Provide day-to-day administrative support to the DMIO Team.
• Assist with processing payroll and accounts payables.
• Assist with travel processes, procurement, and file management.
• Assist with personnel changes (onboarding, transfers, promotions, etc.)
• Help with DMIO recruitment needs.
• Support office operations in Fairbanks, while also assisting DMIO statewide.

Skills

Attention to detail

Customer service

Flexibility

Computer skills

Education

Post-secondary education

Job description

Job Description

ATTENTION

ALL ALASKA RESIDENTS!

The Data Modernization and Innovation Office (DMIO) is seeking a detail-oriented and proactive Administrative Assistant 2 to join our dynamic team to help us Keep Alaska Moving!

What you will be doing:

The incumbent will be a vital piece of DMIO’s Administrative Team where you will assist with an array of administrative functions. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and is passionate about supporting innovative work that impacts Alaskans statewide.

Duties include:

• Provide day-to-day administrative support to the DMIO Team
• Assist with processing payroll and accounts payables
• Assist with travel processes, procurement, and file management
• Assist with personnel changes (onboarding, transfers, promotions, etc.)
• Help with DMIO recruitment needs
• Support office operations in Fairbanks, while also assisting DMIO statewide

This is a great opportunity to grow your administrative skills which can lead to promotional opportunities in the future.

Our organization, mission, and culture:

The State of Alaska Department of Transportation and Public Facilities’ mission is to Keep Alaska Moving. We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed. Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.

The benefits of joining our team:

Joining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits, with career growth opportunities at the forefront. As an integral part of Alaska's infrastructure development and maintenance, DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder. The department values professional development, offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields. With the vast and unique challenges of Alaska's geography and climate, employees can work on groundbreaking projects that contribute to the state's growth, making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities. The State of Alaska has a generous benefits package and an excellent retirement plan.

The State of Alaska has a generous benefits package and an excellent retirement plan. Please see here for more information

https://doa.alaska.gov/dop/workplace/benefits/

The DOT&PF core values are integrity, excellence, and respect. We support an environment focused on teamwork and collaboration to achieve results. We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public.

The working environment you can expect:

Working at the Alaska Department of Transportation and Public Facilities (DOT&PF) offers a uniquely challenging and rewarding environment. With Alaska's diverse and expansive terrain, coupled with its extreme weather conditions, employees of the DOT&PF can work in various locations, including remote locations and urban centers, addressing a wide range of transportation needs. Their roles demand adaptability and resourcefulness as they maintain and improve roads, bridges, airports, ports, and public facilities in a state known for rugged terrain and extreme seasonal changes. This work not only presents professionals with a range of fascinating challenges but also allows them to contribute to developing and maintaining critical infrastructure against the backdrop of Alaska's breathtaking natural beauty, reflecting a strong commitment to safety and environmental responsibility.

Who we are looking for:

To be successful in this position, the selected applicant will possess the following core competencies:

Customer Service

: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.

Attention to Detail

: Is thorough when performing work and conscientious about attending to detail.

Flexibility

: Is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles.

Computer Skills

: Uses computers, software applications, databases, and automated systems to accomplish work.

Special Note:

This position must obtain an Alaska Limited governmental Notary Public upon hire.

Valid driver`s license preferred.

To view the general description and example of duties for positions please go to the following link:

https://www.governmentjobs.com/careers/Alaska/

Minimum Qualifications

• Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
• One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
• One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)
• One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:

Examples of entry-level technical experience include:

• -Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
• -Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
• -Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
• -Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.

Examples of advanced clerical experience include:

• -Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
• -Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License