Administrative Assistant 10 Month Position / Level 2

ROE; Libertyville (IL); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant for a 10-month position. This role is pivotal in supporting the Counseling Department, where you'll collaborate with staff to meet the needs of students and the community. Your organizational skills and ability to communicate effectively will be essential as you manage schedules, assist with projects, and ensure a positive environment for all. If you thrive in a dynamic setting and enjoy working with diverse groups, this opportunity is perfect for you.

Qualifications

• Ability to work independently and as part of a team.
• Strong organizational and time-management skills.

Responsibilities

• Provide secretarial support for Department Chair and counseling staff.
• Manage calendars and schedule meetings for the Department Chair and Counselors.

Skills

Bilingual in Spanish

Organizational Skills

Time Management

Effective Communication

Problem-Solving Skills

Job description

Position Title: Administrative Assistant 10 Month Position / Level 2

Department: Counseling Department

Reports To: Counseling Department Chair

Location: Deerfield High School

Deadline: Open until filled

Starting Pay: $22.84 per hour

Summary

The Administrative Assistant works with the Counseling Department Chair and/or the Office Manager and the clerical staff to meet the needs of students, staff, and community.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made for individuals with disabilities.

Essential Duties and Responsibilities

• Provide secretarial support for Department Chair and counseling staff
• Provide backup support for the Counseling Administrative Assistant
• Work with counseling staff to meet the needs of students, staff, and community
• Collaborate with DHS clerical staff to meet the needs of students, staff, and community
• Manage calendars and schedule meetings for the Department Chair, Counselors, Social Workers, and 504 Coordinators
• Assist with coding for Counselors and Social Workers
• Work independently and collaboratively on major projects (e.g., Warrior Welcome, transfer student packets, Star Testing)
• Interact with students regarding appointments and crisis situations

Required Knowledge, Skills, and Abilities

• Bilingual in Spanish preferred
• Proficiency in current technology and excellent organizational skills
• Strong time-management skills and ability to meet deadlines
• Ability to work independently and as part of a team
• Effective communication skills, both oral and written
• Ability to comprehend and follow instructions
• Problem-solving and reasoning skills
• Ability to build positive relationships with colleagues and students
• Confidentiality in handling sensitive information
• Goal setting and achievement skills
• Ability to work with diverse constituencies

Physical Demands and Work Environment

Regularly required to stand, walk, sit, bend, write, type, speak, and listen. May occasionally lift up to 50 pounds. Work environment varies from quiet to loud, with temperature fluctuations. Responsible for student safety and well-being.