Administrative Assistant

Middlesex County DA's Office; Woburn (MA); On-site; USD 40,000 - 49,000; Full time

Benefits offered by this job

Healthcare benefits

Dental and Vision plans

Retirement benefits

Job summary

Middlesex District Attorney's Office is seeking a detail-oriented Administrative Assistant to provide critical support to Assistant District Attorneys and professional staff in a fast-paced environment. The role requires professionalism in communications with state and local agencies and the public, and discretion in handling confidential information.

The successful candidate will multi-task, prioritize, and meet deadlines while maintaining accuracy in data entry and case management.

Qualifications

• Experience providing administrative support to attorneys or prosecutors preferred.
• Ability to handle confidential information with discretion and maturity.
• Proven organizational skills and attention to detail in a fast-paced environment.
• Familiarity with electronic case management systems or similar databases.

Responsibilities

• Provide administrative support to Assistant District Attorneys and staff.
• Communicate professionally with state/local agencies and the public.
• Manage calendars, correspondences, and document handling with accuracy.
• Assist with data entry and case management tasks to ensure timely processing.

Skills

Written communication

Verbal communication

Multitasking

Data entry

Attention to detail

Time management

Teamwork

Professional discretion

Microsoft Office

Education

Administrative experience or equivalent

Tools

MS Word

Excel

PowerPoint

Outlook

Access

Job description

This position involves interaction with attorneys, law enforcement agencies, court personnel, the public, state agencies, and others on a wide variety of issues and supports a wide range of responsibilities. The administrative assistant provides overall critical administrative support to Assistant District Attorneys and other professional staff of the Middlesex District Attorney’s Office. This is a great opportunity for a self-motivated individual that enjoys being part of a fast paced office, is able to multi-task, re-prioritize regularly, has an unwavering attention to detail, and enjoys working within the criminal justice system and in different environments. The successful candidate will professionally represent the Office in communications with other state and local agencies within the scope of this position; exercise maturity, discretion and sound judgment when handling sensitive and confidential information; take initiative when appropriate; but also be able to take direction and meet deadlines.

• Strong written and verbal communication skills
• Ability to assess and address issues and matters in a timely fashion
• Ability to multi-task, refocus and re-prioritize in a high volume and fast paced environment
• Ability to work independently and as part of a team
• Ability to raise issues and/or questions to supervisor in a timely manner if unable to respond or beyond scope of responsibility
• Ability to accurately and timely manage and update data in an electronic case management system
• Excellent organizational and project completion skills, with a strong attention to detail
• Proven ability to meet firm deadlines
• Strong computer skills. Proficiency with Microsoft Office Suite including Word, Excel, Access, PowerPoint and Outlook
• Outstanding interpersonal skills and professional workplace etiquette
• Strong personal character, integrity, judgment and maturity in handling sensitive & confidential matters
• An understanding of the role of a modern prosecutor’s office within the criminal justice system and the community
• A sincere interest in the public sector and the work of the Middlesex District Attorney’s Office

By submitting your application, you acknowledge the following:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. M.G.L. c. 149, § 19B.

You certify that the facts set forth in this employment application and attached resume are true and complete to the best of your knowledge and authorize the Middlesex District Attorney’s Office to verify the accuracy of the education and employment information herein. You understand that falsified statements shall be considered grounds for discharge.

You understand that the Middlesex District Attorney’s Office requires a Criminal Offender Record Information (CORI) check on all prospective employees as a condition of their employment, and that individuals other than those provided by a candidate may be contacted in the course of completing a full background and qualifications check.

Starting Salary: $44,500/year

Vacation: 2 weeks per year, with the ability to carry over up to two weeks each calendar year

Sick leave: unlimited accrual at a rate of 4.5 hours/bi-weekly pay period

Personal days: 3 personal days per year

Healthcare, Dental and Vision plans (both individual and family)

Retirement benefits

State pension benefits, vesting at 10 years of service