Administrative Assistant

KVC Health Systems; Webster Groves (MO); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

Paid Time Off

403(b) with Company Match

Tuition Reimbursement

Professional Licensure Reimbursement

Employee Assistance Program

Job summary

KVC Missouri is seeking an Administrative Assistant to provide comprehensive administrative and staff support across state programs. The role reports to the Manager or Director and sits in a fast-paced office environment in Springfield, MO.

Responsibilities include handling confidential information, filing, communications, and coordinating orders while maintaining databases and preparing documents. A high school diploma or equivalent is required, with stronger qualifications preferred.

Qualifications

• Must be able to type 60 words per minute.
• Two (2) years administrative experience.
• Six (6) months of clerical experience.

Responsibilities

• Handles and maintains confidential and non-routine information
• Assists with the completion of filings
• Answers phone, orders office supplies, operates office equipment and provides direction to internal and external customers
• Coordinates orders, processes payments, and prepares acknowledgements
• Prepares documents, reports, and maintains databases as needed
• Updates and tracks boards/census daily and prepares correspondence

Skills

Typing 60 wpm

Office equipment

Clerical experience

Education

High School diploma or equivalent

Associate or bachelor’s degree

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time Springfield, MO, US

3 days ago Requisition ID: 9515

Salary Range: $15.75 To $22.75 Annually

Pay:$15.75/hr - $22.75/hr (Determined by education and experience)

Job Summary

Provide administrative and staff support to the general organizational operations of KVC Missouri’s Child Placement Agency programs across the state. The Administrative Assistant reports to the Manager or Director.

Essential Functions

• Handles and maintains confidential and non-routine information
• Assists with the completion of filings
• Performs general office duties to include maintaining and inventory of copier, orders office supplies, answers phone, computer software, and provides direction to internal and external customers
• Coordinates orders, including processing of checks for payment, and preparing an acknowledgement of orders fulfilled
• Completes letters, billing, tracking appropriate items and funding
• Updates and tracks boards/census to accurately reflect statuses daily
• Prepares documents from rough drafts, editing grammar, punctuation or spelling, as needed
• Designs and types general correspondence, memoranda, charts, tables and or graphs and where appropriate assists in updating the website*
• Prepares reports as requested and maintain databases as needed*
• Processes checks and credit card requests and file receipts accordingly*
• Maintains files and prepares closed cases for return to Children’s Division if applicable to the program area. Staff liaison for tenant/landlord matters if applicable to program area.

Education

• High School diploma or equivalent
• Six (6) months of clerical experience

Licensure/Certification

• Valid driver’s license and auto insurance.

Experience

• Must be able to type 60 words per minute
• Experience working with various office machines and equipment
• Two (2) years administrative experience
• Experience working with children and families in a trauma-informed environment

Preferred Experience/Skills/Education

Associate or bachelor's degree

Paid Time Off

• Enjoy a generous amount of leave to support your work-life balance.
• Receive financial support during parental leave to help you spend quality time with your new family member.
• Comprehensive insurance coverage to keep you and your family healthy and protected.

403(b) with Company Match

• Retirement savings plan with company contributions to help you plan for your future.

Tuition Reimbursement

• Financial assistance for continuing education and professional development.

Professional Licensure and Certification Reimbursement

• Support for obtaining and renewing professional licenses and certifications.

Employee Assistance Program

• Confidential support for personal and professional challenges, including counseling and resources.
• Access to health screenings and mental health support to promote overall well-being.

About KVC

KVC Missouri is a nonprofit child placing and behavioral health agency with a long legacy of compassionately serving children and families.

KVC Missouri's Residential Treatment program offers therapeutic services in a 24/7-supervised facility for children and teenagers with acute emotional and behavioral problems.

KVC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.