Administrative Assistant

Systems Planning & Analysis; Washington (District of Columbia); On-site; USD 52,348 - 59,236; Full time

Job summary

Systems Planning and Analysis, Inc. (SPA) seeks an Administrative Assistant to support NAVSEA's Naval Special Warfare Program Office in Washington, DC. The role focuses on general administrative duties, calendar management, travel coordination, and preparation of briefs and reports for leadership.

Responsibilities include document preparation, file maintenance, and occasional coordination of audits for classified materials. The position may require on-site work to support PMS 340 needs.

Qualifications

• Associate’s degree or higher in STEM, Business, Administration, International Relations, Military Studies, Political Science, National Security, Public Policy, Government Studies, Statistics or related field.
• Strong written and verbal communication skills.
• Effective time management and collaboration abilities.
• Experience developing briefs and reports for leadership review.
• Active Secret clearance must be maintained throughout employment.

Responsibilities

• Provide general administrative support to ensure smooth day-to-day operations, including managing calendars and travel arrangements.
• Prepare and coordinate office communications, memoranda, and correspondence; maintain electronic files and databases; produce presentations and large documents.
• Assist with audits of classified drives or materials when required; maintain contract, personnel, and financial files as needed.
• Attend work location as required by the company’s needs (potentially full-time).

Skills

Interpersonal communication

Organizational skills

Written/verbal communication

Briefing preparation

Education

Associate's degree or higher in STEM, Business, Admin or related field

Job description

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high‑impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing results that matter. Come work with the best! We offer opportunity, unique challenges, and clear‑sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

The Undersea Technology Portfolio, within SPA's Sea, Land, & Air Division, conducts rigorous and objective analyses to enable the Navy and other DoD organizations to make decisions, plans, and strategies to deliver emerging technologies and warfighting capabilities. We support clients across the undersea, naval special warfare, and expeditionary warfare enterprises, including those within resourcing and requirements, acquisition, and science and technology.

SPA is seeking an Administrative Assistance in support of NAVSEA's Naval Special Warfare Program Office.

Responsibilities

The primary role involves providing general administrative support to ensure the overall organization and smooth day‑to‑day operations of PMS 340. This includes managing schedules by maintaining calendars, setting appointments, responding to invitations, and keeping direct managers informed of constantly evolving circumstances. Additional responsibilities involve arranging travel and assisting in the organization of scheduled meetings. The position requires preparing and coordinating office communications, memoranda, and correspondence, as well as maintaining electronic files, databases, and business unit calendars. There is also a need to prepare presentations, reports, and large documents as required. In select cases, responsibilities may extend to coordinating audits of classified hard drives, handling classified materials, or preparing these materials for meetings. Moreover, the role may include maintaining contract, personnel, and financial files or reports. Attendance at a designated work location, potentially up to full‑time, is required based on the company's needs.

Qualifications

Required Qualifications:

• 0-2 years of related work experience with an Associate’s degree or higher (additional years of relevant experience may be substituted) in STEM, Business, Administration, International Relations, Military Studies, Political Science, National Security, Public Policy, Government Studies, Statistics or related field of study
• Solid interpersonal, organizational, written, and verbal communication skills
• Effective time management and collaboration skills and good attention to detail
• Knowledge of developing briefs and reports for leadership team review
• Active Secret clearance and the ability to maintain it throughout employment

Compensation and Benefits

At SPA, we strive to deliver a robust total compensation package that will attract and retain top talent. Elements of the compensation package include competitive base pay and variable compensation opportunities. SPA provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, etc.

Salary information: Washington, DC Pay Transparency Salary range: USD $38.46/Hr. – USD $43.27/Hr. (General guideline; salaries are commensurate with experience and qualifications, as well as market and business considerations.)