Administrative Assistant

Atria Senior Living; Walnut Creek (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid holidays & PTO

Anniversary rewards

Annual scores reward

Health, Dental, Vision, Life Insurance

401(k) employer match

Tuition reimbursement

Location-based anniversary rewards

Job summary

Atria Senior Living in Walnut Creek, CA is seeking an organized Community Administrator to support the Community Business Director with office tasks, billing, and HR functions. This role helps maintain resident data, processes charges, and ensures accurate record-keeping.

You will handle accounts payable/receivable, payroll-related tasks, and front-desk coverage, while maintaining compliance with training guidelines and company policies. A positive, service-focused mindset is essential.

Qualifications

• High school diploma or GED or equivalent.
• Proficient computer skills with MS Office and ability to navigate the internet.
• Must complete all Atria training programs and state required training guidelines.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to handle basic arithmetic and standard office tasks.

Responsibilities

• Performs administrative and business office services tasks as assigned.
• Assists with accounts receivable including resident data, charges, billing statements, aging reviews, and collections.
• Assists with accounts payable including invoicing, data entry, filing, and vendor records.
• Supports payroll functions by running reports, correcting entries, and payroll period end tasks; trains staff on time clock procedures.
• Assists with HR functions such as new hire orientation, enrollment, and personnel file maintenance.
• Supports month-end close procedures and accruals with department heads; performs account research as needed.
• Provides direct phone coverage and handles receptionist duties.
• Manages and orders community office supplies.
• May drive company vehicle as required; supports sales through tours and inquiries.
• Other duties as assigned.

Skills

Computer literacy

MS Office proficiency

Communication skills

Time management

Education

High school diploma or GED

Tools

Microsoft Office

Job description

About Atria Senior Living

We create communities where employees thrive in their work, helping our residents thrive in their homes.

Benefits

• Paid holidays and PTO
• Employees may receive annual anniversary rewards dependent on classification, starting at $500 for Full Time employees
• Employees may be eligible to receive an Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results
• Benefits package also includes Health, Dental, Vision, and Life Insurance
• Retirement Savings Plan / 401(k) employer match
• Tuition reimbursement (U.S Based Communities)
• Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location

About the Role

As a valued team member at Atria, you’ll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance. Apply now!

Qualifications

• High school diploma or general education degree (GED); or one (1) to three (3) months related experience and/or training; or equivalent combination of education and experience.
• Proficient computer skills with experience using Microsoft Office and ability to navigate the internet.
• Must successfully complete all Atria specified training programs.
• State required training guidelines.
• Able to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one‑on‑one and small group situations to customers, clients, and other employees of the organization.
• Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.
• Able to work various schedules and shifts as needed.

Responsibilities

• Performs the administrative and business office services tasks as assigned by the Community Business Director.
• Assists the Community Business Director with accounts receivable function to include maintaining resident data in systems and files. This may include input of ancillary charges and monthly billing statement generation, review of aging reports and supporting collection efforts.
• Assists the Community Business Director with accounts payable to include coding of invoices, data entry into systems; making copies and filing of vendor files.
• Assists the Community Business Director with payroll functions by running daily punch reports, correcting missed punch corrections and supporting pay period end functions and filing; train staff to proper time clock procedures.
• Assists the Community Business Director with human resource functions such as new hire orientation, enrollment and plan changes; maintaining of personnel files (with controlled access to files under the direction and supervision of the Community Business Director or Executive Director) and tracking of FMLA, Worker’s Compensation, and other programs as assigned.
• Assists the Community Business Director with month end close procedures in collection of month end accruals from department heads; assists with account research as necessary.
• Assists with direct phone coverage with receptionist staff.
• Manages and orders community office supplies as needed.
• May drive company vehicle from community to social and other various destinations (only if required by community).
• Supports sales effort by scheduling tours, completing phone inquiries, conducting tours as needed.
• May perform other duties as needed and/or assigned.