Administrative Assistant

Saint Francis Health System; Vinita (OK); On-site; USD 21,000 - 30,000; Part time

Job summary

Saint Francis Health System in Vinita, Oklahoma, is seeking an Administrative Assistant at the Vinita Campus for part-time support. The role provides clerical and administrative assistance to executive staff, with a schedule of approximately 24 hours per week.

The preferred hours are Monday through Wednesday, 7:30 AM – 4:00 PM, with some flexibility based on department needs. Minimum education is a High School Diploma or GED, and a minimum of three years of secretarial experience is required.

Qualifications

• High school diploma or GED required.
• 3 years of secretarial experience.
• Ability to maintain confidentiality.
• MS Word, Access and PowerPoint proficiency.
• Strong written and oral communication.
• Organize and prioritize tasks efficiently.
• Detail oriented with numerical data.

Responsibilities

• Prepare correspondence, memoranda, reports.
• Record and distribute meeting minutes.
• Maintain electronic and hardcopy records.
• Screen calls and greet visitors.
• Manage calendars, appointments, and travel itineraries.
• Coordinate related arrangements.
• Distribute mail and documents.
• Order and maintain office supplies.

Skills

Confidentiality

Interpersonal skills

Written communication

Oral communication

Prioritization

Detail orientation

Education

High School Diploma or GED

Tools

MS Word

Microsoft Access

PowerPoint

Job description

Vinita Campus - Hospital

Part time

JR33202

Part Time

Days

Schedule: Approximately 24 hours per week. Preferred schedule is Monday through Wednesday, 7:30 AM - 4:00 PM, with some flexibility based on candidate availability and department needs.

Job Summary: The Administrative Assistant provides clerical and administrative support to executive staff.

Minimum Education: High School Diploma or GED.

Licensure, Registration and/or Certification: None.

Work Experience: 3 years of secretarial experience.

Knowledge, Skills and Abilities: Demonstrated ability to maintain a high degree of confidentiality. Working knowledge of MS Word, Access and PowerPoint as might be required in the preparation of memoranda and reports. Working knowledge of established operations policies and procedures. Effective interpersonal, written and oral communication skills. Ability to organize and prioritize work in an effective and efficient manner. Ability to be detail oriented as might be required in the examination of numerical data.

Essential Functions and Responsibilities: Prepare correspondence, memoranda, reports and other documents pursuant to management requests, all while maintaining a high degree of confidentiality. Prepare and distribute meeting minutes according to established protocols. Organize and maintain hardcopy and paperless records and forms according to established protocols. Screen, receive and direct telephone calls and visitors. Schedule and maintain calendar of appointments, meeting and travel itineraries. Coordinate related arrangements. Distribute mail, reports, memoranda and other documents pursuant to management request. Order and maintain office supply inventory.

Decision Making: Independent judgment in making minor decisions where alternatives are limited and standard policies/protocols have been established.

Working Relationships: Works directly with patients and/or customers. Works with internal customers via telephone or face to face interaction. Works with external customers via telephone or face to face interaction. Works with other healthcare professionals and staff. Works frequently with individuals at Director level or above.

Special Job Dimensions: None.

Supplemental Information: This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties.

Administration - Vinita Campus

Location:

Vinita, Oklahoma 74301

EOE Protected Veterans/Disability

Saint Francis is a Catholic, not-for-profit Health system based in Tulsa, Oklahoma. We are the largest private employer in Eastern Oklahoma with over 12,000 employees, including 1,000 physicians. The health system is anchored by the 1,112-bed Saint Francis Hospital, the largest hospital in Oklahoma and the 11th largest in the nation. Our system also includes hospitals in south Tulsa, Muskogee and Vinita, as well as 110 Warren Clinic locations from Monkey Island to McAlester, northeastern Oklahoma's only children's hospital, a level IV neonatal intensive care unit, a 168-bed heart hospital, and Tulsa's leading trauma and emergency center.