Administrative Assistant

Northeast Precast; Vineland (NJ); On-site; USD 52,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental and Vision plans

401(k) plan with company match

Paid holidays

Job summary

Northeast Precast is seeking a detail-oriented and highly organized Administrative Assistant to provide cross-functional support across reception and sales operations in Vineland, NJ. This position serves as a central point of coordination while backing up during peak periods and shifting priorities in a fast-paced environment.

Reporting to the COO, the role offers a Monday–Friday schedule, 8:00 a.m.–5:00 p.m., with a pay range of $52,000–$55,000 depending on experience.

Qualifications

• Three or more years of administrative, office support, or related experience.
• Experience supporting multiple departments or business functions preferred.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to prioritize responsibilities and meet deadlines in a fast-paced environment.

Responsibilities

• Reception and Front Office Support: Answer, screen, and direct incoming telephone calls professionally.
• Greeting visitors and assisting with general inquiries.
• Manage incoming and outgoing mail, deliveries, and packages.
• Maintain an organized and professional reception area.
• Provide reception and front-office coverage as needed.
• Assist with preparing, coordinating, and processing sales-related paperwork.
• Review documents to ensure information is complete and accurate.
• Maintain organized electronic and physical sales records.
• Communicate with internal departments to support timely document and order processing.
• Provide administrative and backup support to the sales team as needed.

Skills

Administrative support

Timekeeping systems

Microsoft Office

Communication

Multitasking

Tools

Microsoft Office

Job description

The construction industry has never been more ready for innovation and Northeast Precast stands at the forefront. As our country’s infrastructure ages and new technologies emerge, we’ve established ourselves as a leader in offsite construction. Seamlessly integrating construction and manufacturing, we operate one of the country’s most advanced precast concrete facilities, setting new benchmarks in the industry.

At our facility in New Jersey, we employ people that serve in many different capacities, including laborers, truck drivers, engineers, drafters, equipment operators, project managers, and sales.

Do you have what it takes to be a part of the NEP team?

"Our success is credited to the dedication and hard work of our employees."

- John Ruga, CEO of Northeast Precast

A Great Fit for Northeast

When you apply for a position at Northeast Precast, we want to ensure you are a good fit for the position and the company. This way, you are starting what we hope is a long-term career and partnership. If you have the traits and values that align with our company, we encourage you to apply today.

• Motivated
  
• Inspired
  
• perseveranT
  
• Responsive
  
• Solutions Oriented

Northeast Precast recognizes the value of benefits to employees and their families. We support employees by offering a comprehensive and competitive benefits program. These are just some of the benefits that we offer to full-time employees:

• Paid HolidaysSix annual paid holidays
• Medical, Prescription, Dental, Vision and Group Life InsuranceAvailable to full time employees. Basic dental coverage and group life insurance are offered at no cost to the employee
• Voluntary BenefitsIncluded are: Short-Term Disability, Long-Term Disability, Life Insurance, Accident, Critical Illness and Hospital Coverage
• 401(K) PlanEnrollment is available twice per year

Northeast Precast boasts a diverse workforce that includes construction professionals, engineers, equipment operators, skilled craftsmen, and a wide range of other talents.

• Laborers
• Truck drivers
• Drafters
• Skilled Craftsmen
• Project managers
• Business Management
• Internships

FAQs

As our list of projects continues to expand and our company grows, we are regularly looking for dedicated individuals to join our team. Take a look through our available positions to see if they would be a good fit for you.

The experience required is often based on the specific position. We encourage you to thoroughly review the job listing to ensure you are a good fit. However, at Northeast Precast, we encourage the continual training and learning of our employees. If you don’t have experience in construction or precast concrete manufacturing but embody the values of our company, we would still like to speak with you.

We encourage our team members to continually improve their experience and expand on their knowledge. As you grow, so do your career opportunities. There are always opportunities to advance with Northeast Precast.

Open
Positions

Position:Administrative Assistant

Location: Vineland, NJ

Job Id:286

# of Openings:1

Administrative Assistant

Company: Northeast Precast
Reporting To: COO
Job Type: Full-Time, Salary
Schedule: Monday through Friday, 8:00 a.m.–5:00 p.m. Overtime may be required based on operational needs.
Pay Range: $52,000- $55,000 Salary, based on experience and qualifications

Position Summary

Northeast Precast is seeking a detail-oriented and highly organized Administrative Assistant to provide cross-functional support across reception, and sales operations. This position will serve as a central point of coordination while providing backup coverage during employee absences, high-volume periods, and changing operational needs. The ideal candidate is proactive, dependable, adaptable, and comfortable shifting between responsibilities while supporting multiple departments in a fast-paced environment.

Key Responsibilities

Reception and Front Office Support

• Answer, screen, and direct incoming telephone calls professionally.
• Greeting visitors and assisting with general inquiries.
• Manage incoming and outgoing mail, deliveries, and packages.
• Maintain an organized and professional reception area.
• Provide reception and front-office coverage as needed.
• Assist with preparing, coordinating, and processing sales-related paperwork.
• Review documents to ensure that all required information is complete and accurate.
• Maintain organized electronic and physical sales records.
• Communicate with internal departments to support timely document and order processing.
• Provide administrative and backup support to the sales team as needed.

General Administrative Support

• Perform filing, data entry, scanning, copying, and document-management duties.
• Assist with internal communication and coordination among departments.
• Maintain accurate and organized electronic and physical records.
• Track outstanding items and follow up to support timely completion.
• Provide cross-functional coverage based on business priorities and staffing needs.
• Assist with special projects and other administrative duties as assigned.

Qualifications

• Three or more years of administrative, office support, or related experience.
• Experience supporting multiple departments or business functions preferred.
• Experience with timekeeping or workforce-management systems is a plus.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to prioritize responsibilities and meet deadlines in a fast-paced environment.

Preferred Skills

• Professional demeanor with sound judgment and discretion.
• Reliable and dependable, with consistent follow-through.
• Flexible and willing to provide coverage wherever operational support is needed.
• Able to handle sensitive and confidential information appropriately.
• Composed and effective in a fast-paced, high-volume environment.
• Strong interpersonal skills and the ability to communicate respectfully with employees, customers, visitors, and leadership.
• Self-directed, resourceful, and accountable for completing assigned responsibilities.
• Medical insurance starting at approximately $26 per week
• Dental and vision plan options
• Company-paid $25,000 life insurance
• Voluntary accident, disability, critical illness, and hospital coverage
• 401(k) plan with Company match
• Paid holidays, vacation, and sick time

Eligibility, waiting periods, employee contributions, and other terms are governed by the applicable benefit plans and Company policies.

Equal Employment Opportunity Statement

Northeast Precast is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity or expression, or any other status protected by applicable federal, state, or local law.

Northeast Precast participates in the E-Verify program to verify the employment eligibility of individuals hired to work in the United States.

Pre-Employment Requirements

Employment with Northeast Precast is contingent upon the successful completion of a background check, conducted in accordance with applicable federal, state, and local laws.