Administrative Assistant

mars; United States; Presencial; USD 45.000 - 61.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Company bonus

Mars University

Medical and dental benefits

401k plan

Paid time off

Variable pay

Descripción de la vacante

Mars Administrative Assistant position provides comprehensive support to multiple leaders by managing calendars, coordinating meetings and travel, submitting expenses, and assisting day-to-day operations in a fast-paced corporate environment. The role requires 3+ years of admin experience and strong communication, organization, and multitasking skills.

Proficiency with Microsoft Office and collaboration tools is essential; international travel may be involved.

Formación

• High school diploma required; associate's or bachelor's preferred.
• 3+ years of admin support experience.
• Proficient with Microsoft Office and collaboration tools.

Responsabilidades

• Manage complex calendars across multiple time zones.
• Coordinate domestic and international travel arrangements.
• Prepare and submit expense reports.
• Organize meetings and virtual logistics.
• Coordinate team events and leadership meetings.
• Serve as liaison between executives, teams, and partners.

Conocimientos

Communication

Organizational skills

Multitasking

Prioritization

Educación

High school diploma

Associate's or Bachelor's preferred

Herramientas

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Descripción del empleo

Job Description: The Administrative Assistant will provide comprehensive administrative support to multiple leaders within Mars by managing calendars, coordinating meetings and travel, submitting expenses, and supporting day-to-day business operations in a fast-paced corporate environment.

What are we looking for?

• High school diploma required; associate's or bachelor's degree preferred.
• Approximately 3 or more years of administrative assistant or executive support experience.
• Advanced proficiency with: Microsoft Outlook
  Word
  Excel
  PowerPoint
  Teams
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to prioritize competing deadlines.

What will be your key responsibilities?

• Manage complex calendars and schedule meetings across multiple time zones.
• Coordinate domestic and international travel arrangements, including travel Visa management.
• Prepare and submit expense reports.
• Organize meetings, conference rooms, catering, and virtual meeting logistics.
• Coordinate team events, leadership meetings, and off-site activities.
• Serve as a liaison between executives, internal teams, and external partners.

What can you expect from Mars?

Work with diverse and talented Associates, all guided by the Five Principles.

Join a purpose driven company, where we're striving to build the world we want tomorrow, today.

• An industry competitive salary and benefits package, including company bonus.
• A strong focus on learning and development support from day one, including access to our in-house Mars University.
• The total compensation package for this position will include variable pay, medical and dental benefits, participation in 401k plan, and paid time off benefits.

The base pay range for this position at commencement of employment is between the range listed below, however, base pay offered may vary depending on multiple individualized factors, including but not limited to job-related knowledge, skills, and experience. The total compensation package for this position will include variable pay, medical and dental benefits, participation in 401k plan, and paid time off benefits. Details of participation in these benefit plans will be provided if an applicant receives an offer of employment.

The pay range listed is applicable to IL:USD 32.31 - USD 44.43