Administrative Assistant

Homestead Estates of Leawood; United States; On-site; USD 38,000 - 46,000; Full time

Job summary

Homestead Estates of Leawood is seeking an Administrative Assistant to handle phone calls, walk-in traffic, and general administrative duties as directed by the Director. The role requires adherence to safety, confidentiality, and regulatory standards, with responsibilities including mail processing, data entry, and assisting with new hire packets.

Applicants should have basic computer skills and be able to read, write, and speak English.

Qualifications

• Basic computer skills required.
• Must read, write and understand the English language.
• Regular worksite hours.
• Must be able to work beyond normal working hours and on weekends/holidays when necessary.
• Employee may assist in patient/resident support as needed.

Responsibilities

• Comply with the Community’s personnel, safety, and corporate policies and procedures.
• Report witnessed or reported allegations of resident abuse/neglect immediately to the Executive Director.
• Treat residents, family members, visitors, and team members with respect and dignity.
• Maintain the confidentiality of all resident and family information.
• Answer the multi-line phone professionally within the first two rings.
• Greet walk ins and direct them when needed.
• Prepare and send community mailings.
• Assist with new hire packets.
• Place maintenance calls for service on office equipment.
• Sort and deliver office mail and faxes.
• Prepare and send UPS/FedEx packages.
• Maintain community phone list.
• Data Entry and Filing.
• Assure compliance to all State and Federal regulations including blood borne pathogens, infection control, use of hazardous materials and fire safety.
• Maintains resident and employee confidentiality at all times
• Report to work on time and as scheduled.

Job description

Key Job Duties and Responsibilities

The Administrative Assistant are required to answer the phone and handle any walk-in traffic. Assist with other administrative duties when directed by the Director.

The following is a general list of key job duties and responsibilities in your position. The list is not to be considered inclusive and you will be required to perform other duties/responsibilities as assigned by an authorized supervisor.

Duties and Responsibilities

• Comply with the Community’s personnel, safety, and corporate policies and procedures.
• Report witnessed or reported allegations of resident abuse/neglect immediately to the Executive Director.
• Treat residents, family members, visitors, and team members with respect and dignity.
• Maintain the confidentiality of all resident and family information.
• Answer the multi-line phone professionally within the first two rings.
• Greet walk ins and direct them when needed.
• Prepare and send community mailings.
• Assist with new hire packets.
• Place maintenance calls for service on office equipment.
• Sort and deliver office mail and faxes.
• Prepare and send UPS/FedEx packages.
• Maintain community phone list.
• Data Entry and Filing.
• Assure compliance to all State and Federal regulations including blood borne pathogens, infection control, use of hazardous materials and fire safety.
• Maintains resident and employee confidentiality at all times

Report to work on time and as scheduled.

Essential Job Duties/Physical Requirements

The following is a general list of key job/physical requirements for your position. The list is not to be considered inclusive and other job/physical requirements may be necessary as deemed by the Community.

• Regular worksite hours.
• Must have basic computer skills.
• If required to operate a motor vehicle for business purposes, must successfully complete the requirements contained in Company’s Motor Vehicles policy.
• Must be able to read, write, speak, and understand the English language.
• Must be able to work beyond normal working hours and on weekends and holidays when necessary.
• Must be able to assist in the evacuation of residents during emergency situations.
• Must be able to perform the essential position functions of the job with, or without reasonable accommodation.
• Employee is required to use a transfer/gait belt or to obtain the assistance of another employee when attempting to assist residents when lifting or carrying objects in excess of 25 pounds. The employee must be aware that during the normal, routine performance of the essential functions, some of the following body movements may occur naturally, although they may not be a requirement of the job.

Primary Physical Requirements

• Lift up to 10 lbs: Constantly
• Lift 11 to 25 lbs: Occasionally
• Lift 26 to 50 lbs: Rarely
• Lift over 50 lbs: Not required
• Carry up to 10 lbs: Occasionally
• Carry 11 to 25 lbs: Occasionally
• Carry 26 to 50 lbs: Rarely
• Carry over 50 lbs: Not required
• Reach above shoulder height: Frequently
• Reach at shoulder height: Frequently
• Reach below shoulder height: Constantly
• Push/Pull: Occasionally

Hand Manipulation

• Grasping: Constantly
• Handling: Constantly
• Torquing: Occasionally
• Fingering: Frequently

Other Physical Considerations

• Twisting, Bending, Crawling, Squatting, Kneeling, Crouching, Climbing and Balancing may be required.
• Employees may be required to operate and automobile and various games.
• Must be able to relate to and work with the ill, disabled, elderly, emotionally upset, and, at times, hostile people within the Community.
• Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.